HMS Hotelogix

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250 /room/month

  • The above price indicative Premium plan or minimum billing is INR 4250/month
  • Enterprise Plan: INR 375/room/month or minimum billing INR 6375/month

Qty : In Stock

Hotelogix is an enterprise grade solution for Small & Medium-­sized Hotel Properties that lets a user completely manage business using a simple Computer and a basic Internet connection. The system is innovatively designed to cover the complete Operational & Business needs of a Hotel with amazing simplicity, offered at an exceptional value. Hotelogix lets clients work with multiple currencies & time- zones, and on Multiple Properties that may be managed centrally, and are seamlessly linked for Marketing & Distribution through a variety of channels for improved ROI, thus directly improving the bottom line -­ profits. The solution covers Hotel operations with immense flexibility, such that to accommodate even the most complex of scenarios quite effectively. So no matter what the property type is, be it a Hotel, Hotel Chain, Resort, Motel, Lodge or a Road side Inn, the software will meet the requirements.
 
 
Product Features
 
Below are specific modules of the solution:
  • Support multiple Hotels & Resorts:
    • Manage multiple Hotel Properties with Management/Super administrator/Administrator logins
    • Categorize Rooms by amenities, male bed, female bed etc.
    • No limit to the number of (staff) user accounts
    • Real time financial status available to authorized users
  • Rates Management:
    • Number of seasons covering multiple years supported
    • Special pricing for holiday, weekend or other short -­ term event periods
    • Special pricing for Adults & Children
    • Support for unlimited Add -­ on services appropriate Revenue distribution
    • Negotiated rates with flexible Commissions/Discounts for travel agents, sources of business etc.
    • Surcharge for extra persons
    • Daily & Long - stay rates with promotional Discounts
    • Group discounts/surcharges
    • Multiple rates & rate types support in a single stay
  • Reservations Management:
    • Room status - available/reserved/checked-in/checked-out/blocked
    • Room availability lookup, summary & stay information grid
    • Details for a returning guest automatically filled in the reservation screen
    • Guest details: name, address, email address, fax number, phone number, credit card(s), company, member/number, preferences, free format notes
    • Historic and current records (mail and email addresses, phone & fax numbers, contact names etc.) of and revenues from/payments to travel agents, sources of business, groups, companies etc. in a central database.
    • Credit limits for guests, companies, Agents etc.
    • History of guest hotel stays including dates, rates paid, total expenditure, sharers, preferences, notes
    • Search for a reservation by last name, first name, group name or confirmation number ll from a single search
    • Override standard room rates/packages with appropriate authority
    • Special guest requests including for a specific room, adjoining rooms, same floor rooms
    • Late arrival/check-in, early check-in, late checkout (with option to charge extra)
    • Extra bed/cot m. Group reservations (multiple rooms under one name/bill)
    • Record name & room number of group leader
    • Inquiry on guests scheduled to arrive/depart on a specific date
    • Sources of business/travel agent codes and information (for calculation and commission payments)
    • Collection of deposits for room reservations
    • Reservation confirmations by email or fax
  • Online Bookings:
    • Integrated Web Booking module for the Hotel website
    • Enter start/end stay dates and room selection
    • View real time room availability and priced. Real-time confirmation of booking to customer
    • Offer Multiple Rates & Packages based on stay dates
    • Single & Multiple room bookings with policy based deposits & Guarantees
    • Automatic creation of Guest account, enabling them to edit their reservation or book a new one h. Automatic confirmation email with booking details and policies
    • Link to sell available rooms via GDS/IDS like Expedia.com, Hotels.com and other intermediary websites
  • Check-in:
    • Automatic allocation of rooms to guests on check-in for maximum yield and optimal usage of Room Inventory
    • Accept and post room deposits/key money
    • Print guest check-in card (option to do so in bulk in advance)
    • Optional Self-service check-in/out kiosks
    • Multiple guest names and sharers per room
    • Cancel Check-ins (before Night Audit)
    • Group check-incash. Negotiated room rate (with appropriate authority)
    • Extending stays
    •  Interface with online Credit Card payments
    • Secure web based credit card processing
    • Automatic allocation of breakfast/meals and other add-on services for inclusive rates
  • Check-Out:
    • Account/invoice printing with multiple splits & routings
    • Late checkout with option to extra charge
    • Optional Self-service checkout/in kiosks
    • Free format reminder feature for front desk clerk (coming soon)
    • Combine and share bills between Room Sharers and Group Rooms
    • Move charges between accounts and room bills.
    • Point and click to void or transfer guest transactions
    • Reinstate checked-out rooms (before Night Audit)
    • Group checkouts
    • Forms of payment including checks, traveler’s checks, debit and credit cards, bill to company
    • Recording of a reference number for non-cash payments (check number, authorization code etc..)
    • Direct Interface with Credit Card Payments
    • Secure web based credit card processing
    • Payment in multiple currencies, cash counter support, receipt printing
    • Guest accounts
    • Group accounts
    • Automatic posting of room charges overnight
    • Suppression/reversal of auto room charges and then manual posting
    • Automatic invoice to corporate accounts (when due, or monthly)
  • Supplementary Hotel Services:
    • POS system for cafe, convenience store, laundry, tours, travel desk etc.
    • POS system enables staff to accept cash sales or to post charges to the room
    • POS fully integrated into guest accounts, and sales
    • POS with touch-screen support and online credit card processing
    • Charge additionally phone calls, movies, broadband internet etc. to the guest’s account
    • Can be used with almost all PABX or PBX systems (Optional) worldwide
    • Guest messages with delivery confirmations
    • Task Management between departments and POS
    • Process Credit Cards Throughout the System (PayPal,Authorize.net etc.) -Virtual Payment Terminal
  • Financial and Business Reports Print, View online, Export in .pdf, .doc and .xls format:
    • A Daily reports & Monthly summary that shows
    • Prior day, current month to date and current year to date
    • By cost center rooms, phone, internet, cafe, convenience store, laundry, tours (POS assisted)
    • Forecast for the next 7days
    • Detailed up-to-the- minute House Status
    • Room’s availability Occupancy %
    • Reservations, check-ins, checkouts
    • Average guest stay duration
    • Total room revenue; Average room rate, RevPAR
    • Balances by not due, due, overdue and total
    • Collections by payment method (cash, check, MC, Visa etc.) & total
    • No shows, cancellations m. Rate variations& discounts n. Travel agent commission
    • Detailed charge& payment journal:
      • Guest bills and receipts
      • Corporate Direct Billing Ledger and Ageing 
  • Housekeeping:
    • List of today's check-ins, checkouts, occupied and vacancies including any repair or maintenance notes
    • Room status: dirty, clean, inspected, under repair
    • Manage room status from the housekeeping area.
    • Front desk staff can see real time room updated status
    • Housekeeper to front desk communications, maid assignment to rooms
    • Report of assignments
    • Daily task lists for housekeepers
    • Recording and reporting of defects, repairs & maintenance
    • Recording that defects have been remedied, repairs and maintenance undertaken
  • Hotel Administration:
    • Aids to revenue management, forecasting, marketing, campaign management (coming soon)
    • Promotional mail or email campaigns (coming soon)
    • Report of guests scheduled to arrive/depart on a specific date
    • Forecast for Inclusions based on occupancy. Staff training aids
    • Internal messaging system
 
  • Accounting
    • General ledger
    • Profit/cost centers
    • Automatic direct billing from front desk
    • Printing and mailing of room/monthly guest bills to companies. Statement print/email with past due messages
    • Ability to flag accounts due for payments or payment delays
    • Vendor details (mail and email addresses, phone numbers, contact names, products, prices etc.)
    • Accounts payable
    • Contract/subscription recurrent payables
    • Accounts receivable
    • Aged debtors
    • Provisions for bad debts
    • Payment of Travel Agent commission
    • Audit trails (who changed, what and when)
 
About The Company
 
HMS Infotech was incorporated in March 2008 and is headquartered at New Delhi NCR, India, with a Sales and Marketing Office in Bengaluru, India. The company was founded by Prabhash Bhatnagar with an idea to offer a no-compromise user experience on the internet, for small and mid-sized hotels, to manage their business. The company harnessed its rich management experience of two score decades, and intimate knowledge of technology and hospitality, to launch Hotelogix, for small and mid-size hotels worldwide. The evolution of cloud computing, which enabled convenient, omnipresent, on-demand access to computing resources was the technological base for the conception of this solution.

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