Customer complaint management systems perform the dual function of managing customer complaints as well as improving employees\u2019 productivity. Most online customer complaint systems offer a single interface for receiving complaints, tracking and resolving them as well as minimizing the possibility of such complaints arising again in the future.<\/p>\n\n\n\n
Must-Have Online Complaint Management System Features <\/strong><\/p>\n\n\n\n Complaint management software assesses helps analyse and respond to customer issues to improve\/retain brand image. Some of the key features of this platform are:<\/p>\n\n\n\n Services so provided must be monitored to ensure customer satisfaction as well as the workforce’s diligence and productivity.<\/p>\n\n\n\n Appropriate colour coding is to be used for\nhighlighting warranty or AMC (annual maintenance contract) of different\nproducts. This ensures proper record maintenance and tracking.<\/p>\n\n\n\n You need to prioritise complaints based on their severity- high, medium or low. Complaint software prioritises these for smooth resolution and effective implementation strategies.<\/p>\n\n\n\n This is a mandatory function of complaints management software. Neat and detailed reports are prepared for auditing purposes as well as creating a knowledge base that could be time and again utilised for problem solving.<\/p>\n\n\n\n Software for handling consumer complaints, prioritizes, records and streamlines the entire complaint management practice chain. The best available complaint management software for 2025 are:<\/p>\n\n\n\n Create reliable solutions through Zendesk complaint management software and handle consumer complaints with ease. Designed for in office as well as remote teams, Zendesk’s online complaint management system<\/a> helps in easy flow of conversations and information through internal help desk solutions.<\/p>\n\n\n\n Key features of\nZendesk:<\/strong><\/p>\n\n\n\n Automated workflows through automated ticketing system<\/a> for quick retrieval and storage of information.<\/p>\n\n\n\n Multichannel support through emails, web, social\nmedia channels, online chats and other forums.<\/p>\n\n\n\n Support for multiple platforms such as Android\nand iOS mobile devices.<\/p>\n\n\n\n Community forums to enable easy knowledge sharing\nprocesses and query resolution.<\/p>\n\n\n\n Powerful reporting and analytics for understanding customer complaints and providing concrete solutions.<\/p>\n\n\n\n Pricing: <\/strong>The price of Zendesk complaint management software starts at around \u20b9400 per user per month.<\/p>\n\n\n\n Free Demo<\/strong>: Yes, get free demo.<\/p>\n\n\n\n Freshdesk is a CRM complaint system<\/a> used by enterprises for managing customer information through feedback and reports. The easy to use customer complaint management system can be used on varied browsers thus saving a user from hassle of complicated browser installations.<\/p>\n\n\n\n Key features of\nFreshdesk:<\/strong><\/p>\n\n\n\n Customers can access ticket history and status\nwhile at the same time attaching ratings over user experience.<\/p>\n\n\n\n You can take advantage of the solutions section to generate coordinated responses to each customer’s query.<\/p>\n\n\n\n A friendly customer portal serves as a blessing\nas here customers can enter and register issues\/complaints. <\/p>\n\n\n\n Leaderboard and gamification options help\nundertake satisfaction surveys, develop multi brand support and create scenario\nautomations.<\/p>\n\n\n\n Pricing<\/strong>: Freshdesk help desk software is available for \u20b91399\/month. You are free to get in touch with us for more details regarding the price.<\/p>\n\n\n\n Free Demo<\/strong>: Yes, get free demo. <\/p>\n\n\n\n Zoho Desk customer feedback management software<\/a> is designed for customers, managers and agents alike. It helps solve customer’s queries, enables managers to take correct decisions and empowers agents to be more productive through a streamlined and automated customer complaint handling procedure. <\/p>\n\n\n\n Key features of\nZoho Desk:<\/strong><\/p>\n\n\n\n Smart and contextual benefit of ticket management process<\/a> of this complaint management software helps handle customer complaints diligently.<\/p>\n\n\n\n ASAP plugin for embedding customer service into\nany website or application and managing customer complaints from all possible\nchannel through a single platform. <\/p>\n\n\n\n It helps create a knowledge base that is nothing\nbut a detailed response to frequently asked questions by your customers.<\/p>\n\n\n\n Work modes for organising open tickets to ensure\nproductivity on part of agents who take up the most apt ticket as per their\nexpertise.<\/p>\n\n\n\n Pricing<\/strong>: Zoho Desk is available at a price of \u20b9900 per month and you can reach out to us for more price updates.<\/p>\n\n\n\n Free Demo<\/strong>: Yes, get free demo. <\/p>\n\n\n\n InstaBug is used for resolving customer complaints through intuitive tools such as complaint feedback forms<\/a>, contextual mobile surveys and in-app chats. The customer complaint handling procedure also fixes bugs through network reports and crash logs.<\/p>\n\n\n\n Key features of\nInstaBug:<\/strong><\/p>\n\n\n\n Debug and monitor bugs to fix issues and ensure\nstability of the computing system.<\/p>\n\n\n\n You can use this customer complaint management\nsystem for collecting feedback and validating ideas.<\/p>\n\n\n\n It also helps engage the audience through reviews\nand real-time in-app feedback.<\/p>\n\n\n\n The software helps conduct in-app surveys to\nanalyse the expectations of your customers. <\/p>\n\n\n\n Pricing<\/strong>: \u20b96264 is the monthly price for handling customer complaints through InstaBug complaint management software. More details can be accessed by contacting the software’s official website.<\/p>\n\n\n\n Free Demo<\/strong>: Yes, get free demo. <\/p>\n\n\n\n LiveAgent complaint management software<\/a> is a help desk software that helps companies stay ahead of the competition through orderly ticket systems<\/a>. Streamline customer handling along with automated workflows and advanced live chat technology make it a great CRM complaint software. You can use it for handling guest complaints as well as resolving them in real time.<\/p>\n\n\n\n Key features of\nLiveAgent:<\/strong><\/p>\n\n\n\n Time Rules feature to help manage customer\ncomplaints within a specific time frame than extending it for long. <\/p>\n\n\n\n You can define chats, total number of tickets,\nphone calls, etc. through an automated ticketing system.<\/p>\n\n\n\n Universal inbox is used for live viewing of data\nat any place, any time.<\/p>\n\n\n\n It allows putting a contact form on your website,\nso that you can connect with customers directly.<\/p>\n\n\n\n Through live chat, you can provide immediate\nanswer to customer queries. <\/p>\n\n\n\n Pricing<\/strong>: \u20b91050 is the monthly payment required for using LiveAgent complaint management software. <\/p>\n\n\n\n Free Demo<\/strong>: Yes, get free demo. <\/p>\n\n\n\n Preferred Patron is used by businesses big and\nsmall for CRM complaint management procedures. The software ensures omnichannel\ncommunication and API integration to offer customer-oriented services to\nbusinesses. Advanced marketing manager and visual dashboard are some of the\nother core benefits offered by the platform.<\/p>\n\n\n\n Key features of Preferred\nPatron:<\/strong><\/p>\n\n\n\n\n
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<\/span>10 Best Complaint Management Software in 2025<\/span><\/h2>\n\n\n\n
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<\/span>Zendesk<\/span><\/h3><\/li>\n<\/ul>\n\n\n
![\"Online](\"https:\/\/cdn.techjockey.com\/blog\/wp-content\/uploads\/2020\/05\/Zendesk.png\")
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<\/span>Freshdesk<\/span><\/h3><\/li>\n<\/ul>\n\n\n
![\"Customer](\"https:\/\/cdn.techjockey.com\/blog\/wp-content\/uploads\/2020\/05\/freshdesk.png\")
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<\/span>Zoho Desk<\/span><\/h3><\/li>\n<\/ul>\n\n\n
![\"CRM](\"https:\/\/cdn.techjockey.com\/blog\/wp-content\/uploads\/2020\/05\/zohodesk.png\")
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<\/span>InstaBug<\/span><\/h3><\/li>\n<\/ul>\n\n\n
![\"Customer](\"https:\/\/cdn.techjockey.com\/blog\/wp-content\/uploads\/2020\/05\/Instabug.png\")
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<\/span>LiveAgent<\/span><\/h3><\/li>\n<\/ul>\n\n\n
![\"Handling](\"https:\/\/cdn.techjockey.com\/blog\/wp-content\/uploads\/2020\/05\/live-agent.png\")
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<\/span>Preferred Patron<\/span><\/h3><\/li>\n<\/ul>\n\n\n\n
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![\"Manage](\"https:\/\/cdn.techjockey.com\/blog\/wp-content\/uploads\/2020\/05\/isight.png\")
<\/figure><\/div>\n\n\n![\"Customer](\"https:\/\/cdn.techjockey.com\/blog\/wp-content\/uploads\/2020\/05\/nbad-system.png\")
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