7 Best Medical Spa Point of Sale Software in 2025

Highlights:

Smaller or budget-focused teams: Vagaro, Portrait Care
Operational excellence & UX: Mangomint, Boulevard
Clinical compliance: AestheticsPro, PatientNow
Enterprise scale analytics: Zenoti

What Is Medical Spa POS Software?

Within aesthetics and medical spa environments, a POS system isn’t just a payment processor. A true medspa POS must:

Process services, retail, recurring memberships, and packages
Track client balances (gift cards, deposits, beauty bank credits)
Tie billing directly to clinical records (HIPAA-compliant where applicable)
Reduce manual errors and streamline check-out flows
Support marketing automation and client retention features

Medical Spa POS Software Comparison

Software	Key Strengths	Integrated POS	Pricing (Approx)
Portrait Care	HIPAA-aware records + POS	(basic)	Free EHR
Mangomint	Day-to-day operations	Yes	Starts $165/mo
Boulevard	Premium UX + automation	Yes	Starts $158/mo
AestheticsPro	HIPAA EMR + e-prescribe	Yes	Starts $75/mo/user
Vagaro	Affordable all-in-one	Yes	$23.99/mo
Zenoti	Multi-location analytics	Yes	Custom
PatientNow	Photo & engagement tools	Yes	Custom

Top 7 Medical Spa Point of Sale Software in 2025

1. Portrait Care

Portrait Care’s platform centers on combining HIPAA-aware clinical documentation with practical business functions. It provides EMR tools, scheduling, and POS in a modern interface aimed at reducing administrative friction.

Key Features

HIPAA-compliant electronic health records (EHR)
Customizable SOAP note templates
Secure photo storage and audit trails
Role-based access and multi-location controls
Integrated scheduling and basic POS

Pros

Fully free EMR system lowers cost barriers
Centralized reporting and clinical documentation
Ideal for clinics that need compliant records without high software fees

Cons

POS features are more transactional than analytic
Fewer advanced marketing/AI tools than growth-oriented platforms

Best For: Small to mid-size medspas that want a clinical management hub with basic sales and checkout.

Pricing: Free EMR with core functionality included.

2. Mangomint

Mangomint combines modern UI with strong operational features, streamlining scheduling, client communication, and POS. Established in 2017, its design philosophy prioritizes ease of use.

Key Features

Intuitive appointment scheduling
Two-way texting and automated reminders
Integrated POS (services, retail, membership)
Sales reporting dashboards
HIPAA-aware charting

Pros

Very clean, fast learning curve
Seamless front desk workflows
Membership and package balance management

Cons

Limited enterprise analytics
Doesn’t offer deep EMR clinical documentation

Best For: Practices focused on daily operations and patient flow optimization.

Pricing: Starts at $165/month (varies by tier).

3. Boulevard

Boulevard is built around delivering a premium client experience with elegant workflows that span booking to checkout.

Key Features

Google Reserve + online self-booking
Automated marketing sequences
Integrated POS with packages and memberships
Client profiles with engagement history
Forms, templates, and light charting

Pros

Excellent brand-aligned UX
Strong marketing automation tools
Scalability across teams

Cons

Pricing on the higher side for small clinics
Setup can be time-intensive

Best For: Upscale spas that emphasize client retention and brand experience.

Pricing: Starts ~$158/month per location (multiple plan tiers).

4. AestheticsPro

AestheticsPro is one of the longer-standing platforms focused on HIPAA compliance, clinical depth, and detailed charting.

Key Features

Secure medical charting + templates
E-prescribing and telemedicine support
Integrated billing and POS
Consent forms and audit logs
Basic reporting and scheduling

Pros

Strong clinical documentation
Designed for compliance-driven practices

Cons

UI feels dated to some users
POS and scheduling features are more foundational

Best For: Practices where clinical documentation and compliance are top priorities.

Pricing: Starts ~$75/month per user.

5. Vagaro

Vagaro is a budget-friendly all-in-one platform popular with smaller spas and independent practitioners. It offers scheduling, POS, marketing, and client engagement.

Key Features

Online booking and automated reminders
Integrated POS for services and retail
Built-in client marketplace for discovery
Email/SMS marketing tools
Inventory management

Pros

Very accessible pricing
Marketplace visibility helps attract new clients

Cons

Reporting is more basic than enterprise platforms
EMR functionality is lighter and more cosmetic-oriented

Best For: Solo or small medspas needing a low-cost, feature-balanced system.

Pricing: Starts $23.99/month.

6. Zenoti

Zenoti targets enterprise-level medspa and wellness chains, providing centralized oversight, analytics, and automation across locations.

Key Features

Centralized multi-location management
Deep analytics and financial reporting
Reputation and review management
Automated marketing and loyalty programs
Resource and staff optimization tools

Pros

Exceptional scalability and controls
Detailed KPI tracking across sites

Cons

Higher cost and steeper learning curve
Not typically a fit for small clinics

Best For: Large networks/franchises that need data-driven operational governance.

Pricing: Custom enterprise pricing.

7. PatientNow

PatientNow blends medical-grade EMR, photo management, and marketing automation tailored to aesthetic clinics.

Key Features

Secure before-after photo tracking
Consent forms and documentation workflows
Automated lead nurturing
Integrated POS and reminders
Patient engagement tools

Pros

Strong end-to-end lifecycle support
Great for clinics with visual treatment portfolios

Cons

UI can feel dated compared to newer platforms

Best For: Clinics prioritizing documentation + engagement continuity.

Pricing: Available via custom quote.

How to Choose the Right Medical Spa POS Software?

Choosing the right medical spa POS software depends on how your clinic runs today and what you expect it to become over time. Below is a simplified, easy-to-scan breakdown.

Business size: Solo → Enterprise
Your POS software should align with your clinic’s size simple tools work best for solo and small medspas, while larger or multi-location businesses need scalable systems with centralized control and reporting.

Clinical needs: EMR depth vs. basic charting
The platform should match your treatment complexity, offering basic charting for wellness services or full EMR capabilities for medical and injectable procedures.

Revenue model: Retail, memberships, packages
Choose software that supports how you bill clients, whether through single services, retail sales, prepaid packages, recurring memberships, or stored-value credits.

Marketing goals: Automated campaigns vs. manual outreach
Some clinics need only reminders and confirmations, while growth-focused medspas benefit from built-in automation for rebooking, reviews, and lead nurturing.

Budget constraints
The right solution balances affordability today with features that can support efficiency and growth as your business evolves.

Think of a standard retail POS as a cash register, but a medical spa POS is like a concierge’s ledger. It doesn’t just take the money; it knows which membership discount to apply, checks if the patient has a remaining balance on a treatment package, and updates their medical file the moment the transaction is complete.

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