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Brand: Spot Software
Spot Case Management enables anonymous workplace incident reporting and streamlines case handling for HR teams....Read more
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Starting at $ 249.00
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Case Management Reporting Channels Security and Data Protection Compliance and Legal Standards Reporting and Analytics See all 
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Case Management
Centralized Case Dashboard View and manage all cases in a single, intuitive interface. Manual Case Reassignment Reassign cases to other team members or departments as needed. Incident/Case Tracking Monitor incidents and cases from reporting to resolution in a unified system. Customizable Workflows Tailor workflows to match your organizational processes. Data Integrity Checks Ensure data accuracy and prevent unauthorized modifications. Document Management Store, retrieve, and manage case-related documents securely. Escalation Management Automatically escalate unresolved cases based on defined rules. Unique Case ID Generation Automatically assign a unique identifier to each case for easy tracking. Automated Case Assignment Route cases to the right personnel based on predefined criteria. Cross-Department Collaboration Facilitate seamless collaboration between teams on cases. Evidence Management Handle evidence securely for thorough investigations. Case Prioritization Rank cases by urgency and severity for efficient resolution. Duplicate Report Detection Identify and merge duplicate reports to avoid redundancy. Reporting Channels
Anonymous Reporting Enable reporters to share concerns without revealing their identity. Multilingual Reporting Provide reporting options in multiple languages for global reach. Multi-Channel Reporting Allow reporting via web, hotline, email, and more. Offline Reporting Support reporting even without an internet connection. Voice-to-Text Reporting Convert spoken reports into text for easier documentation. Security and Data Protection
Role-Based Access Control (RBAC) Assign access based on user roles to protect sensitive data. Secure Messaging Channels Use encrypted communication for confidential discussions. Secure File-Sharing Support Share files safely with end-to-end encryption. Two-Factor Authentication (2FA) Add an extra layer of security for user authentication. End-to-End Data Encryption Encrypt data during transmission and storage for security. GDPR-Compliant Data Storage Ensure compliance with GDPR regulations for data privacy. ISO 27001-Certified Infrastructure Maintain robust security with ISO-certified systems. Automated Data Backup Schedule regular backups to prevent data loss. IP Masking Hide IP addresses to ensure reporter anonymity. Metadata Removal Remove metadata from files to protect sensitive information. Zero-Trust Security Architecture Adopt strict access control for enhanced security. Compliance and Legal Standards
Compliance Management Manage and monitor adherence to legal and organizational policies. GDPR and SOX Support Ensure compliance with global data and financial regulations. EU Whistleblowing Directive Alignment Align with EU whistleblower protection standards. Policy Integration Framework Integrate organizational policies with reporting workflows. Third-Party Audit Readiness Prepare systems for external compliance audits. WCAG-Compliant Accessibility Ensure platform usability for people with disabilities. Global Compliance Updates Stay updated on evolving compliance requirements. Audit Trail Track changes and updates within the system for enhanced security and transparency. Reporting and Analytics
Export Reports Generate and share reports in various formats. Customizable Analytics Dashboard Visualize and track data with tailored dashboards. Predictive Analytics Forecast trends and outcomes based on historical data. Root Cause Analysis Identify the underlying cause of reported incidents. Sentiment Analysis Gauge emotional tone from reports to assess urgency. Trend Analysis Identify patterns and trends from reported data. Anomaly Detection Spot unusual patterns in reporting data. Real-Time Analytics Access live data for immediate insights and decisions. KPI Tracking and Monitoring Measure performance using key metrics. Automated Report Scheduling Schedule recurring report generation automatically. Integrations
Email and Hotline Integration Integrate email and hotline channels into the platform. API Access Enable seamless integration with custom systems. Third Party Integration Connect with external platforms like HR or compliance tools. Workflow Automation Automate tasks for improved operational efficiency. HR Platform Integration Sync whistleblowing data with HR platforms for better tracking. Tor Network Integration Support anonymous reporting via the Tor network. Feedback Survey Integration Gather feedback for continuous improvement. Forensic Tool Integration Connect with forensic tools for advanced investigation. Whistleblowing Program Tools
Whistleblower Protection Safeguard whistleblowers from retaliation. Risk Assessment Analyze potential risks and their impact on the organization. Evidence Management Handle evidence securely for thorough investigations. Policy Acknowledgment Tracker Track employee acknowledgment of policies. Risk Scoring Models Assess and rank risks using scoring systems. Alerts & Notifications
Real-Time Notifications Notify stakeholders instantly of new reports or updates. SLA-Based Reminders Send reminders based on service level agreements. Automated Follow-Up Reminders Ensure timely follow-ups with automated alerts. High-Severity Case Alerts Prioritize alerts for critical cases requiring immediate attention. Others
Two way communication Custom Fields CCPA compliant Report routing | Brand Name | Spot Software |
| Information | The modern standard for secure, anonymous incident reporting and end-to-end case management. Designed by psychologists to make it easier to speak up and investigate wrongdoing at work. |
| Founded Year | 2017 |
| Director/Founders | Daniel Nicolae, Dylan Marriott, Julia Shaw |
| Company Size | 1-100 Employees |
UAE
India
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