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Brand: Spot Software
Spot Case Management enables anonymous workplace incident reporting and streamlines case handling for HR teams....Read more
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Starting at $ 249.00
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Case Management Reporting Channels Security and Data Protection Compliance and Legal Standards Reporting and Analytics See all 
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Case Management
Centralized Case Dashboard Unified view of all cases for easy tracking Manual Case Reassignment Allows reassignment of cases to different team members Incident/Case Tracking Monitor the progress and status of all cases Customizable Workflows Tailor workflows to match your organizational processes. Data Integrity Checks Ensures reported data is complete and consistent. Document Management Store, retrieve, and manage case-related documents securely. Escalation Management Automatically escalate unresolved cases based on defined rules. Unique Case ID Generation Automatically assign a unique identifier to each case for easy tracking. Automated Case Assignment Route cases to the right personnel based on predefined criteria. Cross-Department Collaboration Facilitate seamless collaboration between teams on cases. Evidence Management Handle evidence securely for thorough investigations. Case Prioritization Rank cases by urgency and severity for efficient resolution. Duplicate Report Detection Identify and merge duplicate reports to avoid redundancy. Reporting Channels
Anonymous Reporting Report issues without revealing identity. Multilingual Reporting Supports multiple languages. Multi-Channel Reporting Allow reporting via web, hotline, email, and more. Offline Reporting Support reporting even without an internet connection. Voice-to-Text Reporting Convert spoken reports into text for easier documentation. Security and Data Protection
Role-Based Access Control (RBAC) Limits access based on user role. Secure Messaging Channels Ensures safe communication between users Secure File-Sharing Support Allows secure upload/download of files Two-Factor Authentication (2FA) Adds extra login security End-to-End Data Encryption Encrypts all stored and transmitted data GDPR-Compliant Data Storage Aligns with EU data protection laws ISO 27001-Certified Infrastructure Maintain robust security with ISO-certified systems. Automated Data Backup Regularly backs up data to prevent loss. IP Masking Hide IP addresses to ensure reporter anonymity. Metadata Removal Remove metadata from files to protect sensitive information. Zero-Trust Security Architecture Adopt strict access control for enhanced security. Compliance and Legal Standards
Compliance Management Helps track and maintain compliance. GDPR and SOX Support Supports EU and U.S. legal frameworks. EU Whistleblowing Directive Alignment Meets EU whistleblower law. Policy Integration Framework Integrate organizational policies with reporting workflows. Third-Party Audit Readiness Prepare systems for external compliance audits. WCAG-Compliant Accessibility Ensure platform usability for people with disabilities. Global Compliance Updates Stay updated on evolving compliance requirements. Audit Trail Track changes and updates within the system for enhanced security and transparency. Reporting and Analytics
Export Reports Download reports in various formats. Customizable Analytics Dashboard Tailor data views as needed Predictive Analytics Forecast trends and outcomes based on historical data. Root Cause Analysis Identify the underlying cause of reported incidents. Sentiment Analysis Gauge emotional tone from reports to assess urgency. Trend Analysis Identify patterns and trends from reported data. Anomaly Detection Spot unusual patterns in reporting data. Real-Time Analytics Access live data for immediate insights and decisions. KPI Tracking and Monitoring Measure performance using key metrics. Automated Report Scheduling Schedule recurring report generation automatically. Integrations
Email and Hotline Integration Connects with communication systems API Access Enables third-party application integration. Third Party Integration Supports external tools/platforms. Workflow Automation Automate tasks for improved operational efficiency. HR Platform Integration Sync whistleblowing data with HR platforms for better tracking. Tor Network Integration Support anonymous reporting via the Tor network. Feedback Survey Integration Gather feedback for continuous improvement. Forensic Tool Integration Connect with forensic tools for advanced investigation. Whistleblowing Program Tools
Whistleblower Protection Safeguards identity and rights of whistleblowers. Risk Assessment Analyze potential risks and their impact on the organization. Evidence Management Handle evidence securely for thorough investigations. Policy Acknowledgment Tracker Track employee acknowledgment of policies. Risk Scoring Models Assess and rank risks using scoring systems. Alerts & Notifications
Real-Time Notifications Notify stakeholders instantly of new reports or updates. SLA-Based Reminders Send reminders based on service level agreements. Automated Follow-Up Reminders Ensure timely follow-ups with automated alerts. High-Severity Case Alerts Prioritize alerts for critical cases requiring immediate attention. Others
Two way communication Allows back-and-forth messaging with reporters Custom Fields CCPA compliant Meets California data privacy regulations Report routing Directs reports to the appropriate handler. | Brand Name | Spot Software |
| Information | The modern standard for secure, anonymous incident reporting and end-to-end case management. Designed by psychologists to make it easier to speak up and investigate wrongdoing at work. |
| Founded Year | 2017 |
| Director/Founders | Daniel Nicolae, Dylan Marriott, Julia Shaw |
| Company Size | 1-100 Employees |
UAE
India
