Top 7 Productivity Tracking Software in 2025: Features, Pricing

Picture this It’s 6 PM, your team was online all day, juggling between video calls, emails and websites. However, their tasks are still pending, and no one can explain where all that productive time went. Sounds intimidating, right?

Time is one of our most valuable assets, but managing it has become a pain point for literally everyone. Managers are struggling to track performance, freelancers are losing billable hours, and HR teams need to balance productivity with employee well-being.

That is where productivity tracking software comes in. These tools help users to see exactly how their time is spent, highlight distractions, and fine-tune the workflow.

Let’s discover what are productivity tracking tools, how they work, and the key benefits they offer. We will also look for the top 7 software for 2025.

What is Productivity Tracking Software?

Productivity software helps you to understand where your time goes during the workday. It lets you look at where your focus goes, which tasks take the most energy and what’s slowing your team down.

If you work freelance, it tells how much time you really spend on client work. If you manage a remote team, it helps you to keep track of who’s working on, and if tasks are on schedule.

For HR and businesses, it helps to identify patterns, boost performance, and prevent burnout without constantly checking with employees.

Top 7 Productivity Tracking Software in 2025

Here is a list of seven best productivity tracking software in 2025. We will cover their pricing, pros & cons and their best features:

1. Hubstaff

Hubstaff is one of the best software for employee monitoring if you manage remote teams or run a service-based business. It features time tracking software with screenshots, GPS tracking, and payroll, so you can see what your team is working on and where your money is going.

Key Features

• Desktop and mobile apps with automatic time tracking
• Activity, and optional screenshot capture
• GPS and geofencing for mobile/field crews
• Project budgeting and timesheets
• Payroll and invoicing integrations
• 30+ integrations such as Trello, Asana and QuickBooks

Pricing: Hubstaff offers a 14-day free trial. Paid plans start at $7 per user per month. Premium features like scheduling and payroll are included in higher plans.

2. Apploye

This time tracking software has to be on our list. Apploye offers a smooth user experience with powerful features like employee screen monitoring software, project budgeting, and performance reports. So, this tool definitely deserves a closer look.

Features of Apploye

• Manual and automatic time tracking
• Screenshots and activity level tracking
• Real-time productivity dashboard
• Project budgeting and invoicing
• GPS tracking and attendance logs
• Task and client management

Pricing: Apploye offers a 10-day free trial. Paid plans start at $5 per user per month.

3. DeskTime

DeskTime is ideal for those who want a hands-off way to track time and stay focused. This productivity monitoring software starts tracking the moment you turn on your computer no manual input needed. It’s one of the most efficient tools for both teams and solo professionals who want to understand their daily habits and boost output.

Key Features

• Fully automatic time tracking
• App and website usage breakdown
• Document title tracking
• Idle time and offline time logging
• Productivity scoring system
• Built-in Pomodoro timer and break reminders
• Invoicing and shift scheduling tools

Pricing: DeskTime offers a free plan for one user. Paid plans start at $5 per user per month. The Pro plan includes features like Document title tracking, Productivity calculations and more.

4. ActivTrak

ActivTrak focuses on insights, not surveillance that is why it is a top choice for HR teams and business leaders who want to improve performance without breaking trust. It works well as both employee productivity tracking software and remote employee monitoring solution.

ActivTrak helps you understand how teams work, where time gets lost, and how to create healthier, more efficient workflows.

Key Features

• Real-time activity monitoring
• Productivity and focus metrics
• Risk indicators for burnout and disengagement
• Custom dashboards and reporting
• Privacy-first design with user-level controls
• Coaching and improvement recommendations

Pricing: ActivTrak offers a free version with basic features. Paid plans start at $10 per user per month and include advanced analytics, risk detection, and team behavior insights. The paid plan also offers 1 14-day free trial.

5. Time Doctor

This software combines deep insights with flexible features, making it one of the best software for employee monitoring. Whether you’re managing a remote workforce or billing clients by the hour, Time Doctor gives you the tools to track work accurately and drive performance.

It is especially useful for businesses that need detailed employee screen monitoring software and proof of work for clients or compliance.

Key Features

• Real-time time tracking and timesheets
• Screenshots and screen recording options
• App and web usage tracking
• Client access and customizable reports
• Idle time alerts and distraction detection
• Payroll and payment integrations

Pricing: Time Doctor offers a 14-day free trial. Paid plans start at $6.7 per user per month. Advanced plans include screenshots, client access, and integrations.

6. Clockify

Clockify offers unlimited tracking for unlimited users at no cost, making it a go-to tool for startups, small businesses, and remote teams. This software is easy to set up and works great as software for tracking employee hours or keeping projects on budget.

You can track time manually or automatically, view reports, and manage your team’s productivity from a single dashboard.

Key Features

• Manual and automatic time tracking
• Timesheets and calendar view
• Project and task management
• Real-time dashboard and reports
• Billable hours and budgeting tools
• Integrations with Trello, Asana, Jira, and more

Pricing: Clockify’s free plan includes unlimited tracking and projects. Paid plans start at $3.99 per user per month and include features like time audits, alerts, and forecasting.

7. Insightful

Insightful is designed for teams that want more than just hours tracked. It gives managers and business leaders a full view of how employees work, when they are most productive, and where improvements can be made.

With its AI-powered insights and customizable dashboards, Insightful goes beyond tracking time. It helps you build better workflows and prevent burnout across your team.

Key Features

• Automatic time tracking and productivity classification
• Real-time activity monitoring and focus scores
• Employee attendance and engagement tracking
• Burnout alerts and workload balancing tools
• Team productivity trends and custom dashboards
• API access and integrations

Pricing: Insightful offers a 7-day free trial. Paid plans start at $8 per user per month. Advanced packages include features like automated project & task time tracking, workflow analysis and more.

The Real Benefits of Using Productivity Tracking Software

Here are some of the benefits that this software offer:

• Better Time Management and Focus: With the right employee productivity tracker, you can easily see where your time is going exactly. These tools highlight time sinks and cut down on distractions, which means fewer lost hours and more work gets done.
• Smarter Business Decisions: Most productivity monitoring software comes with detailed reports. These show you how time gets used across tasks, projects, and teams. You can plan better, manage workloads efficiently, and allocate resources where they matter most.
• Stronger Accountability Without Micromanagement: A good employee productivity tracking software creates transparency. It helps everyone stay aligned without hovering. Teams know their goals, and managers get the data they need.
• Streamlined Workflows and Better Efficiency: By tracking how tasks move through your workflow, you can quickly spot slowdowns. Maybe one step takes longer than it should. Or maybe some tools just don’t pull their weight. Time tracking apps for employees help clean that up.
• Accurate Billing and Cost Estimates: For freelancers and agencies, time tracking equals money. A freelance time tracking app helps you bill clients fairly and avoid disputes.
• Workload Balance and Burnout Prevention: With remote employee monitoring, you can see if someone’s overloaded before burnout hits. That’s key for long-term productivity and team morale.

Conclusion

Time is one of your most valuable resources, and with the right productivity monitoring software, you don’t just track hours you make better decisions, improve focus, and get more done with less stress.

From tools built for freelancers like DeskTime and Clockify, to advanced platforms like Insightful and Time Doctor for teams and agencies, there’s a solution for every need. Use this guide to explore your options, try out free plans, and choose the one that fits your workflow best.