Managing the leave, attendance, performance, fee, and other students’ information in schools, universities, and other such institutions is a challenging task.
Manually updating student records can slow processes and even result in errors, leading to miscommunication among the faculty, students, and parents. A growing number of institutions are adopting student information management systems.
Automated student information systems streamline student data management and enable the faculty and administrative staff to focus on their core tasks.
What is Student Information Management System?
A student information management system is a computer application designed for the education sector to store and manage student data online on a single platform.
Student Information System (SIS) is another name for Student Management System. It also ensures data-driven collaboration between all stakeholders of an institution like the admin staff, teachers, students, and parents.
A student database management system helps manage the student data generated across different processes like enrollment, parent-teacher communication portal, grade books, attendance tracking, and events creation.
What’s the Use of Student Information System?
The use of student information system is to store and manage students’ data at a single platform online. This is done to save manual paperwork and automate data-related tasks, thereby preventing manual errors.
Student information, organized and saved once, gets synced across all necessary departments like a library, examination management, attendance, classroom management, etc. Everyone has access to relevant student data, and updates and multiple backups further help store the data safely.
All the information is present in a centralized location, making it easy to search for necessary information. The student database management system also has reporting features to analyze students’ academic performance, attendance, and other parameters.
Student management system helps teachers make informed decisions to create every student’s learning curve after communicating with parents.
How Does Student Information System Work?
A student information system works by storing and tracking all student data from the time of admission and enrollment till the time of pass out. This includes personal information, data of fee payments, details of classes and lectures, behavioral data, attendance records, transportation records, assignment and exam performance, and more.
Students and parents can view the relevant information and use the student information system to track every activity. Streamlined student information flow plays a significant role in improving the education process. All other activities like daily administrative tasks are based on this information too.
15 Best Student Information Management System to Manage Student Records
Some of the best student management system software or SIS solutions available in the market are discussed next.
- PeopleSoft Software
- Chanakya ERP
- PowerSchool SIS
- TS School
Gibbon is an open-source student information management system where users can access different modules based on their permissions. The software helps in course planning across different departments and preparing individual plans for students. You can easily manage staff recruitment and data, fees, invoices, assignments, and so on.
Gibbon SIS Solution Features
- Department creation and management
- Automatic creation of accounts for new students
- School absence reports of students
- Student progress tracking
- Payment reminders
Gibbon SIS System Pricing: It is free and open-source student information sysytem.
Pros of Gibbon SIS:
- Role-based permissions
- Multilingual support
Cons: Lacks mobile app
Have you ever tried Gibbon Student Management System? Be the first one to add your insightful Gibbon Review on Techjockey.
Teachmint is used by schools, colleges, and coaching centers to keep everyone connected and easily manage day-to-day activities. You can set up this student management system software for multiple branches and access over 40 custom reports.
The premium modules include features for the management of guests, support for online payment, among others.
- Document library
- Result card generator
- Income, expense, and summary report
- Payroll and salary management
- GPS Bus Tracking
Teachmint Pricing: Pricing details of this student information knowledge system are available on request at Techjockey.
Pros of Teachmint:
- Access anytime, anywhere with Teachmint app for Android and iOS
- Integration with biometric and face recognition systems for HR management
Cons: Support services could be better
Read more about Teachmint Reviews for better insights
Fedena is a student record management system that makes it easy for K-12 and higher education institutes worldwide to manage student admission, performance, attendance, and more.
Teachers can update parents about their child’s progress and make other necessary decisions for students’ performance improvement based on individual records. This student information management software is fully compliant with privacy laws and ensures data security.
- Marking and tracking of student attendance
- Messaging system and SMS integration
- Student admission management
- Finance and fees management
- Calendar and event management
Fedena Pricing: There is a free 14-day trial. Pricing starts at INR 75,000 for Pro Plus plan.
Pros of Fedena:
- Unlimited admin and student logins
- iOS and Android App
Cons: Setup is not quite easy
Skyward Student Management System
Skyward student management suite for K-12 institutions enables administrators to analyze progress against various standards, analyze attendance records, and more.
With classroom tools, teachers have more time to focus on teaching children and help them in career planning. Mobile app for teachers and parents ensures improved interaction between the school and family.
Skyward Student Management System Features
- Enrollment and registration management
- Customizable fee structure creation
- Standards-based grading
- Behavioral tracking
- In-built grade book
Skyward Pricing: You can schedule a live or video demo. Pricing of this student management system is available on request.
Pros of Skyward:
- 24/7 access to student details on the portal
- Automatic emails to parents about student performance
- Tools could be more intuitive
- More options for better parent-teacher interaction needed
PeopleSoft help higher education institutions automate the process of admissions and recruitment with the EDI Manager tool. You can track and process academic details like student contacts, class schedules, and more.
The student database management system also helps in managing information of other organizations and related individuals.
- Automated evaluations for application processing
- Enrollment verification
- Student data tracking
- Class scheduling
- Payment calculation and collections processing
PeopleSoft Pricing: Pricing for this student database management system starts at INR 2577.575. Please contact us for more pricing details.
Pros of PeopleSoft:
- Integration with Learning management system (LMS)
- Can manage multiple applications for each applicant
Cons: The personnel management feature is absent
Gradelink SIS is an easy-to-use software that offers grade books, lesson planning, report cards, and more in over 1300 schools globally. You can import existing data such as student details, transcript data, class rosters, and more easily. This helps in starting a new academic year or term quickly.
Gradelink SIS Software Features
- Auto grade and attendance monitoring via email
- Class calendars and student scheduling
- Communication via emails, text, voice messaging
- Integrations with Google Classroom, Apple School Manager, etc.
- Tuition and billing statements
Gradelink Pricing: For the one-time startup fee, you can contact the vendor.
Pros of Gradelink:
- Multilingual support in languages like Spanish and Chinese
- Daily data backup
Cons: Reporting function could be improved
Chanakya ERP is a web-based student information management system for schools, universities, coaching centers. It is popular among CBSE-affiliated schools.
This student information management software has modules for attendance management, expense management, inventory management, and more. The software also has a calendar feature to view/ create events.
Chanakya ERP Features
- Fee structure creation and report generation
- Automated attendance tracking
- Assignment upload/ download
- In-built messaging system for parent-school communication
- Reports based on category, religion, etc.
Chanakya ERP Pricing: The basic plan of this student information management solution starts at INR 18,000 per year.
Pros of Chankaya ERP:
- Role-based standards and privileges
- Integration with the face detection system, biometric attendance, GPS bus tracking, etc.
Cons: No iOS support for Chanakya ERP app
Read more about Chankaya School ERP Reviews for better insights.
FeKara information system offers several modules that help in improving the efficiency of daily activities in schools. The basic modules of FeKara include attendance and timetable management, admission management, student reporting, grade books, among others.
It also provides support for conducting a virtual class. This student information knowledge system further has features for income and expense management, messaging system, etc.
- Customizable report templates
- Student portal with assignments, notes, etc.
- Communication module for teachers, parents, and management
- Teacher salaries calculation in financial module
FeKara Pricing: It is a free student management system software with limited features. Paid plans start at INR 609.934 per month when billed annually. Charity schools and non-profit organizations get a 20% discount on pricing.
Pros of FeKara:
- Multi-lingual support
- Zoom integration
Cons: Limited features in the free version of FeKara SIS software
PowerSchool SIS enables K-12 institutions to personalize the information management system for fetching the key data without coding. You can ensure transparency in communication with parents by providing grades, progress, and other updates on portals and mobile app.
PowerSchool student information system also provides the flexibility to choose from pre-built report options or create custom ones.
PowerSchool SIS Features
- Attendance management
- Customizable database
- Mass scheduling
- Tracking graduation progress
PowerSchool SIS Pricing: Pricing of this SIS system is available on request at Techjockey.
Pros of PowerSchool SIS:
- Complete data security
- Compliance with the student laws in your location
Cons: Steep Learning curve
Alma is an easy-to-use student information system that helps K12 schools create holistic student records and gain better insight into their attendance, performance, and other details.
Teachers have the option to grade students the way they want by setting options like grade levels, grading scales, and more. To interact with parents and students, there are in-built portals.
Alma SIS Software Features
- School dashboard
- Custom workflows
- Progress Reports
- Communication via email, text, voice messaging
- Google Classroom Integration
Alma Pricing: Pricing is available on request at Techjockey.
Pros of Alma HIS:
- Role-based access for data privacy
- Customizable and easy to use
Cons: Limited features on the mobile app.
Edmatix is a scalable, AI-powered cloud-based student record management system that simplifies academic and administrative tasks. There are different modules for admission management, library management, front office management, inventory management, and so on to take care of everything from admission to graduation.
- Centralized admission database
- Customizable exam pattern
- Certificate generation
- Management of invoices and status tracking
- Transport attendance with GPS tracking
Edmatix Pricing: Price quotation available on request at the official website.
Pros of Edmatix:
- Works for all institution types and education levels
- Supports ICSE, IB, State, CBSE, and other curriculum patterns
- Integrates with Tally, Microsoft Dynamics NAV, etc.
Cons: Parent app could be improved
Veracross is a fully web-based student data management system for K-12 private schools where all the data is stored in a single database with no duplication of records.
You can quicken admission activities, manage accounting, track health-related data, simplify billing, among others. This student information system provides branding elements like custom text, school logos, and so on.
Veracross SIS System Features
- Admissions marketing
- Assignment dropbox
- Parent, alumni and student portals
- Payments dashboard
- Donor management
Veracross Pricing: Price details of this student information management solution are available on Techjockey.
Pros of Veracross:
- Security of user accounts
- Integration with third-party software like Canvas LMS, Magnus Health, etc.
Cons: Bulk emailing for all classes is not present.
QuickSchools is a web-based student record management system that helps in efficient scheduling and management of lectures. Based on their access permissions, it provides a centralized view of student records to school admins and teachers.
You can create custom formulas and use different grading scales to prepare progress reports.
- Daily attendance tracking
- Custom-built templates and auto-populated data for transcripts
- Pending fee tracking
- Automated class scheduling
- Communication via text, email, and voice messages
QuickSchools Pricing: A 30-day free trial of this student information management software is available. Pricing starts at INR 72.923 per student for each month in Gaia plan.
Pros of QuickSchools:
- Support for online fee payments
- Prompt customer service
Cons: Setup of transcripts could be simpler
TS School software helps pre-schools, schools, and universities to manage administrative activities easily and allows teachers to focus on their core tasks.
This school information management software offers numerous modules such as inventory, attendance, financial, administration, medical, etc.
TS School Features
- School departments and schoolhouses setup
- Automatic assignment of subjects to students
- Student and staff attendance management
- Templates for tests and assessments
- Customizable reports
TS School Pricing: This free school information management system has a free standard edition and offers a 30-day trial. The monthly pricing of this SIS system starts at INR 3608.703.
Pros of TS School:
- Support for multiple databases
- Multilingual support
Cons: Steep learning curve
Wisenet student management system is used by corporate training institutions and higher education organizations to streamline the student information flow. You can get data, including that for compliance, from students during enrolment and keep it up to date.
This student information knowledge system offers basic templates to quickly create offer letters, certifications, and more. You can even send scheduled messages to people automatically.
- Learner enrolment management
- Scheduling and attendance monitoring
- Dashboard reports and insights
- Automatic task creation
- Messaging options
Wisenet Pricing: Paid plans start at INR 10492.95 per annum.
Pros of Wisenet:
- Security features like two-factor authentication and QR Code based document security
- Support options via live chat, Zoom, webinars, etc.
Cons: Gets slow at times
How to Get the Most Out of Your Student Information System?
According to Grand View Research, the market for student information system is expected to rise at a CAGR of 16.6% till 2028 to reach USD 25.66 billion globally.
Some student information management solutions are all-in-one that includes the management of courses, classrooms, etc. Others are standalone systems.
Evaluate the following factors before selecting any student information knowledge system.
- Cloud-hosted platform
If the system is cloud-hosted, you can access it from anywhere on the web browser and perform necessary tasks online. Compared to locally hosted software, cloud-hosted student management software can reduce the burden on the in-house IT team, as the vendor takes care of maintenance and updates.
Any institution has a significant amount of information, with a part of it being highly sensitive. The student information management software you choose should be compliant with privacy and security laws. You should be able to trust that the data is backed up regularly and there is no information loss.
- Compatibility with Rest of the Stack
Check whether you can easily migrate your existing data, or the software team provides sufficient support to make the import easy. Also, the student information management solution should support integration with your existing systems and other software that you are planning to use to ensure streamlined data flow.
More features do not mean that a student record management system is better for buying. Too many unnecessary features can get confusing. See which software has all the features you need and is easy to use. Whichever among the shortlisted ones suits your budget, go with it.
A student data management system is beneficial in the long run to save time and reduce errors in manual record management. Not only does the software ease the process of information management, but it also ensures better transparency.
- What are examples of student information systems?
Some examples of student information system (SIS) are Alma, Fedena, Edmatix, MyClassCampus, Chanakya ERP, and so on.
- What is the purpose of a student information system?
The purpose of a student information system is to store all kinds of student data relevant to an educational institution for smooth functioning of different department processes. It also helps with communication between teachers, parents and students.
- What is the importance of a student information system?
Student information system is necessary to record all student data for finding potential gaps and distributing resources, efficient decision making, carrying out daily activities, among others.
- What does student information include?
Student information includes profile details, guardian information, health records, student enrollment details, attendance status, gym membership data, school bus usage, library book records, exam records, and much more.
- What are the benefits of student management system?
Student management system improves productivity by automating manual administrative tasks in educational institutions and reduces errors. This centralized database is beneficial for improved decision making. It also establishes transparency between parents, teachers, and students.
- What are the features of the student information system?
Some of the core features of student information systems are admission management, profile management for access to different users, daily student attendance management, examination management, communication systems, and so on.
- How does student information system work?
Student information system works by storing a holistic database of student information that helps institutes keep track of student progress and take necessary actions for student and organizational growth.