Best Student Management Software in 2025

What is Student Management System?

A student information system helps schools streamline communication between students and faculty and manage the student’s database. The main purpose of this system is to simplify the data tracking for students, parents, and administrative staff. Further, it also helps in recording, analyzing, and managing the student's information digitally. The database present in these systems is updated on a regular basis to serve the requirements of educational institutes.

Student database management system maintains student’s life cycle data in schools and other education systems. This system allows students, teachers, and other stakeholders to access data from anywhere and make informed decisions. With this software, you can easily manage fee reminders, attendance, admission, and other important activities. This student ERP system also enables push notifications about payment reminders, weekly schedules, and examination dates.

What Does a Student Management System Do? 

Student information management system is used to make student data more accessible to teachers, parents, and students. There are multiple areas where the student management software can be leveraged to manage students’ data, such as: 

• Health information 
• Schedules  
• Grade book information 
• Behavior data 
• Age 
• Transcript information 
• Grade Level

How We Selected the Best Student Management Software? 

To select a suitable student lifecycle management software, make sure to consider the following parameters:  

• Free Trial: The availability of a free trial will help you to test the product and decide whether the software is right for you or not. 
• Usability: You must ensure that the software you are planning to purchase should be easy to use and navigate. 
• Software Scalability Capability: The student management software should offer a scalability feature to handle the growing student databases in the future. 
• Features Customization Option: With this option, you will be able to customize the functions of your student administration software as per your requirements. 
• Integrations: Integration options will help integrate other software like accounting and transportation systems with your student profile system. This will help you to keep all your data organized in one place.   

10 Best Student Management Systems in India 

Here’s the list of student management software with their features and pricing:

Software	Features	Pricing
Gradelink	Attendance Tracker   Class Scheduling   Student Behavior Records   Online Communication System	Paid Plan starts from INR14904/Month for 200 students
Teachmint	Student Performance Report  Student Communication Module  Fee Management   Admission Management	Free plan available| Paid plan price is available on request.
MasterSoft	Student Record Maintenance  Online Fee Payment Provision  Library Management   Biometric and RFID attendance	Price is available on request.
Vidyalaya School ERP	Data Management   Attendance Management  Student Assessment   Admission Management	Price is available on request.
Skolaro	Library Management    Student Management  Admission Management   Student Portal	Price is available on request.
HDSchool	Student Management  Admission Management  Timetable Management  Student Pending Fee Management	Starting from INR 3,740.78/computer
Fedena	Student Attendance  ID Card Generator  Student Admission  Messaging System	Starting from INR 50000
PowerSchool	Gradebook management   Attendance Tracking   Class scheduling   Online Classes Support	Price on request
SchoolPro	Student Reporting & Assessment  Fee Billing  Attendance Management  Family and Student Records	Price on request
Edu-Orbit	Students and Staff Database Management  Exam and Result Management  Students and Parents Login   Student Attendance Tracker	Pricing starts from INR 3500/Month

Student Management Software vs. School Management Software: What's the Difference? 

Many users utilize student management software interchangeably with school management software. However, they differ from each other in terms of features and use cases.

A student information management system is primarily used for managing student-centric data and tasks and does not include features to manage overall school and staff activities. On the other hand, the school management system is primarily used to streamline and automate tasks related to school and staff. Moreover, it will also offer the features of a school or institute student management system. However, they differ from each other in terms of multiple features as enumerated below: 

Metrics	Student Management System	School Management System
Facility Asset Management	No	Yes
Staff Scheduling	No	Yes
Admission Management	Yes	Yes
Library management	No	Yes
Online fee management	Yes	Yes
Attendance tracking	Yes	No
Students Grading Management	Yes	No
Transportation Management	No	Yes

What Should a Student Management System Include?

The student database management system comes with several modules to effectively manage the student database and streamline communication with them. Some of the major modules of student management software include:  

• Student Schedule Management: Within this module, you can schedule classes for students and maintain a record of all students taking classes through an attendance tracker. Moreover, you can also track students who are not taking classes on a regular basis. 
• Student Health Information: Under this module of student administration software, you can maintain a record of student's health data including any physical and mental issues. This information will help identify the underlined health issues because of which a student may be skipping classes. 
• Grade Book and Transcript Information: With the help of this module, you can easily maintain the record of a student’s grades in a centralized database. This will ensure that students can move to the next level with all the grade information at hand. 
• Fees Management: With this feature, students can easily pay their fees by entering their credentials. Further, schools can collect fees and automatically generate fee receipts directly from the software. It can also help with tracking late fees and collecting trip fees. 
• Admissions: Under this module, the administration can track enrollment in a particular course or class, check students' registration details, manage admission forms, etc. 
• Student Data Management: Student information management systems can help with managing students' data individually. It also tracks information like health data, age, gradebook details, fee details, grade levels, etc. 
• Reporting: Using student management software, you can maintain a record of students’ grades. It helps record students' progress, their grades, attendance issues, reasons for poor performance, teachers' remarks, and so on. 

Benefits of Using a Student Management System 

1. Improved student performance analysis: With daily reports, it becomes easy to assess the performance of the students. The students also make efforts to learn more to improve their performance. 
2. Streamlining tasks: The dashboards of a student management system make it easier to track class schedules, assignments, performance, examination date sheets, etc. The best part is that all this information can be assessed through a single screen. 
3. Easy Access to Information: Information can be accessed by the various staff members that help in executing different processes. Teachers can access the reports, staff can access the schedules and parents can access information related to their wards with the school information management system. 
4. Manage Timetable: Create, edit, and manage timetables of every student with this school or institute student management system. You can automatically schedule classes and all other work with it.
5. Tracking Student Attendance: Now the admin has the ability to track where the students are in real-time with the help of a student management system. 
6. Reduced Paperwork: With automation, paperwork is reduced significantly as everything is stored online in the school or campus student management software 
7. Improved Student Performance: With better communication between teachers and students, and timely feedback on the student portal, the performance is likely to improve. 
8. Advanced Student Tracking: With a student information management system, you can track every activity of your children and assess their performance in educational and extracurricular activities. 

Modules of Student Management System Software for Administration

• Examination Management: This module can manage all types of exams (unit tests, terminals or final tests). With a student information management system, you can even send alerts via texts and emails. 
• Hostel Management: Managing information about the canteen, rooms, and school inventory was never easier. Now, you can minimize the waste and track every action inside the hostel with the school management system. 
• Library management: This software also works as library management system software as students can search, issue, and return books easily with the education institute management software. This tool can also auto-generate reports regarding the condition of books, fines collections, etc. 
• Staff Management: Track the attendance, salary, and other expenses of the staff members with the help of student management software. 
• Management Reports: This module lets the management know all the information regarding the institution’s performance from time to time. 
• Student Portal: A dedicated student portal helps upload tasks and assignments and facilitates better student-teacher communication. 
• Teacher Portal: Course materials and notes can be managed on a single platform and assignments can be assessed on the teacher portal. 
• Timetable & Attendance: You can manage subject-wise shifts of teachers and students using the student information management system. 
• Batch Management: You can manage multiple sessions and batches of classes through a single school management system 
• Laboratory Management: Now you can manage inventory and activities in your education institute’s lab with a student management system.
• Transport Management: One can manage all details related to vehicle used for commutation and the routes followed by them with this software.

What do You Look for in a Student Management System?

If you want to buy the best student profile management system, consider if it comes with all the major features to manage your student’s lifecycle.  

• Student Records Maintenance: With this feature, you can maintain a record of all information related to your students. For example, you can store their documents in digitized form, add behavioral records, maintain academic records, and so on. 
• Online Fee Payment Provision: The student database management system must help your students in paying their fee through different gateways like net banking, UPI, debit card, etc. 
• Communication Tool: Student administration software should come with a communication feature that helps students communicate with you regarding class schedules, fees, books, etc. Moreover, it should help you to send fee payment reminders, class cancellation messages, emergency updates to students. 
• Library Database: With this feature, you will be able to keep track of issued books to students, returned books, missing books, etc., in the student management system. 
• Asset Management: The student record management system must help in maintaining the record of all assets held by students, such as the laptops, tablets, etc.  

Conclusion 

Using student administration software, you can securely store and maintain the record of students' databases. If you are planning to buy one for your educational institute, make sure it is within your budget and offers all the features to manage student-centric databases and tasks. If we compare software based on features like attendance management, student database, and fee management, some of the best student management software options are Gradelink, Teachmint, and MasterSoft.