HR Software
Buyer's Guide
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FAQs
Last Updated on : 03 Mar, 2021
Found our list of HR Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!
HRMS software is an enterprise solution that assists the organizations in tracking attendance, managing performance appraisals, payroll, workforce management, team management, leave management, etc. Businesses of all sizes can deploy the HR & payroll management software to enhance productivity and employee engagement.
The best HRMS software not only saves time and energy consumed in manual tasks but also reduces errors as well. With the help of the workforce management system software, companies can share information and update employee-related data quickly and easily.
Employee and HR Database Management - This database management feature includes employee’s complete data like medical history, leave management, PPF and EPF forms, grievance history, and other pertinent information. Through HRMS, the HR managers can access an employee’s records that are considered relevant for the organization.
Employees Application Tracker - Application tracker and management feature help you record and store information of applicants, and segregate which one to select, and which one to reject. Also, you can conduct an applicant’s background check and bring-in efficiency to the onboarding process.
Documents Management - This document management software feature ensures that all data and information relevant to the company and employees are maintained and managed efficiently. Company documents entail legal documents, yearly holiday lists, business documents, company policies, benefits, and insurance-related information.
Task and Project Management - With this feature of an HR management software solution, you can execute and manage a project effectively. With this you can keep a track of project sheets, execute task management, team management, progress analysis, etc. HR management solution also allows you to track a project’s progress.
Events Management - HRMS system helps the HR managers in performing their daily activities effectively. These daily tasks may comprise resource sharing, training schedules, reminders (employee birthdays, work anniversaries), collaboration between departments, updates on events, and more. The HR events management solution has an in-built checklist to ensure that emails or alerts are sent out on time.
Employee Shift Scheduling - Using this employee scheduling feature, the manager can schedule shifts and attendance. The feature also helps in enhancing the company’s assignment practices, improving cooperation between departments, and managing the schedule.
Security and Safety - HR management software is available in two variants – on-premise and on cloud. Both have their own advantages, though the cloud-based solution is more popular thanks to its regular security updates and monitoring of digital threats. Hosting data on cloud offers greater protection as compared to on-premise software, as data transmission in cloud happens in a more encrypted form which leads to greater security.
Data Backup and Upgradation - Top HRMS software solution also offers flexibility and supports scalable IT architecture. The HRMS software features get updated directly from the server-side.
By choosing the right HR Management System software, you can add value to your business. Since the HRMS saves time spent in maintaining employees, database, attendance and spreadsheets, businesses can use their time in maximizing the production and quality of their service. HRMS modules like applicant tracking, payroll, learning management, and talent management are important for any business to maintain employer-employee relationship.
Managing time is another crucial factor and HRMS makes sure that the employee’s attendance is being tracked through biometric devices, physical cards, or passcodes. Additionally, HR management software provides reporting tools to analyze the performance of employees in real-time.
Recruitment Process - A robust recruitment management system helps manage any process starting from filling up forms to onboarding and off-boarding. Apart from this, it helps post job vacancy advertisements online, maintain a record of job applicants, shortlist candidates, and file documentation online.
Performance Evaluation - The performance management module forms an integral part of modern HR management system software that allows you to automate the appraisal process, track the set targets, set individual team objectives, incorporate competence framework, etc. Also, it enables the HR managers to integrate work reviews and keep a tab on key performance milestones achieved by the employees during their appraisal cycle.
HR Onboarding - Once an employee joins the organization, he has to undergo an induction process to get familiar with the company’s policies and guidelines. With HRMS management software, the onboarding process for a candidate can be automated, and new recruits can meet their reporting manager, team members, and other staff virtually. Apart from this, the onboarding module helps in sending automatic notifications to relevant departments for issues such as vehicle pass, for parking, user accounts, security passes, etc.
Workforce Management - The best of HRMS payroll software offer a workforce management module, which primarily takes care of the scheduling needs of the organization. This module closely ties up (and is often used with) time, attendance and leave management modules. Additionally, the workforce management module can also be linked with other business intelligence systems like ERP and CRM modules.
Time and Attendance - Another significant feature of the best payroll HRMS software solution is that it helps the HR in recording time and attendance. The software incorporates biometric identification to avoid ‘buddy punching’ – a practice where your fellow employee can do the punching for you.
Leave Management - With this module, an organization can automate several processes such as allocation, booking, approval, tracking and monitoring an employee’s absence. The employee absence may occur due to several reasons such as vacations, compensatory leave, illness, parental leave, etc. The HR management solution helps in streamlining leave requests and approval processes and feed them into team calendars.
HR development and Learning - Companies offer employees the opportunity to undergo training and skill development courses. HR teams can easily plan training programs, manage the follow-on evaluation, and receive feedback. Further, the training expenditure can be tracked and evaluated against budget allocations.
Talent Acquisition - The HR management software comes pre-equipped with a talent management system module, which helps establish talent pipelines for specific roles. It also helps with succession planning. The talent management module can be seamlessly integrated with several modules namely, recruitment, learning and development, and performance management.
HR Analytics - The HR analytics module of human resource management system software offers reporting capabilities via metrics and benchmarks. HR analytics also helps in devising strategic and predictive insights and designing the organization’s business strategy.
Administration - In this module, the emphasis is placed on providing timely information, and the monitoring of employee benefits. These benefits pertain to managing healthcare and pension/welfare packages, tracking enrolment options, and any other financial implication.
Exit Process - This module ensures a smooth exit process for employees and helps them with employee clearances and exit compliances. From employee separation requests to relieving letters to experience certificates, the exit management module covers these subjects. Every company has a distinct exit process and is considered to be an important feature of HRM management software. The exit process involves handing over all responsibilities by the employee prior their exit from the company. The HRMS system also helps you take feedback from exiting employees.
Payroll Process - This module automatically computes salary for all employees including statutory deductions (PF/PT/ESI/TDS), loan deductions, arrears, revisions, loss of pay, pro-rata salary, income tax computation, etc. It also helps the HR in tailoring a salary structure that suits your industry needs. It helps you customize your salary register, and payroll statements as per your needs. Adding more, it also offers automated reimbursements, loans, and advances and automatic closure on completion of repayment.
Improving Productivity of HR People - Using an HR management solution can reduce the paperwork for the HR department by half. They no longer need to invest as much time over producing, editing, and keeping records of an individual’s documents.
HR management software costs reduced - The best HRMS system not only helps you enhance productivity but also helps in lowering costs on resource management, recruitment, and more.
Information Access with HR system - HRMS software also helps you with data security. An HR management solution contains information with respect to employees as well as company policies. In this solution, information is shared on a restricted basis.
Increased Administrative Efficiency - The payroll management software helps you keep a track of employee-related information such as their attendance, number of leaves taken in a month, late comings, etc. HR management software makes it easier for you to carry out your administrative duties. Also, you can apply filters to search for the required information such as typing an employee’s name to know details about his/her birthday, date of joining, etc.
Data Analysis and Quicker Decision Making - An HR management solution helps keep your data organized and updated. You can easily analyze your data through user-generated reports and make decisions based on the findings. For instance, if you need to find out the number of people who are going to attend Friday’s training session, you have to simply, pull up the software’s datasheet to access it.
Improved Communication - The HR management system offers the functionality of an employee directory. Through this, you can send internal messages to the company workforce. This feature eliminates the need of using any other tool as you can pick and choose between whether to send a company-wide email or an SMS directly to employees’ mobile phones.
Security and Disaster Recovery - HR management software keeps your data secure from outside threats and creates a data backup for your organization. This backup gets automatically updated on cloud at a preset time every day/week/fortnight/month. Also. the data can be recovered from the cloud or the remote server.
Human Resource Management (Hr) System Software Price
Standard | Starting Price | ₹50.00 |
Advanced | Starting Price | ₹7000.00 |
Premium | Starting Price | Price On Request |
There is a wide range of HR Management System Software available in the market. Therefore the buyer should go through the features, relevance, size and pricing of the software before investing. Some of the factors are discussed below:
Type of HRMS: There are several categories of HRMS software available in the market such as free HR management software, HRMS for small businesses, HRMS software for iPhone/ Mac/ Android/ Windows or Web-based. The user can choose from them according to the relevancy and budget.
Pricing: Usually HRMS software are priced as “per use, per month.” Pricing for base plan and premium/ enterprise plan can differ. The higher rate comes with additional features like workflow management and compliance management.
System Requirements: According to the focus areas, HRMS can be classified as recruiting, training, payroll, talent, workforce and performance. Buyers can identify their requirement and invest in relevant software.
Simplicity and user-friendly: The software should be simple and easy to learn. It must provide a complete solution for the business at a reasonable cost.
Modules covered: Make sure the HRMS software covers all the necessary modules for your business. Typical modules cover applicant tracking, learning management, talent management, payroll, benefits, reporting & analytics, onboarding time & attendance functions.
Integration of machine learning: Many businesses are using machine learning technology to improve the efficiency of systems. The HR staff gets real-time information on the tasks and employees through machine learning. Moreover, managers can easily assess employees’ work and do performance appraisals. With machine learning solutions, the management can predict the output of an employee in future based on previous work.
Automation through Chatbots: Chatbots can assist in recruitment processes by interacting with applicants. Chatbots are expected to augment several processes within HR as they offer a scale of communication. They can also answer basic queries on HR related processes and policies.
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Q1 - HR management software Free For Small Business
Some hr management software companies are offered to download a free full version of hr management software for trial so the users satisfied with hr system before buying the premium version. The free version of any software/Apps helps the operator to switch the paid version. Contact us for a free demo.
Q2 - Offline VS online HR management software?
Offline hr management software is best suited for companies having their own IT team and dedicated infrastructure for IT applications. On the other hand, cloud HR software is ideal for firms who do not have a dedicated IT resource team. Plus, on-premise HR software requires considerable investment vis-à-vis license purchase, annual maintenance cost, etc. Cloud HR software offers the freedom to pay on a monthly/yearly basis and even
Q3 - HRIS Software Training
After purchased the hr license, every HR software development companies provide software training for streamline and automate your company’s HR processes with the right HRIS system.
Q4 - When we need to buy HR system software?
If you are having trouble maintaining employee data, processing payroll, managing employee benefits, and so on, HRMS software has the answer for you. So, coming back to the question, do you still need to buy HR software? I guess you know the answer.
Q5 - Human resource management(hr) software integrated with existing system?
No, you don’t have to. You simply need a computer device whether it may be a tablet, mobile, laptop or a desktop with a good internet connectivity and you’re good to go.
Q6 - Is customize HR management software available?
Yes, you can purchase modules as per your company requirements. If your primary need is to process employee salaries, choose payroll management module. Keep track of employee punch ins/outs with time and attendance management module. Basically, you can pick and choose which module you want and build from there or buy the full HRMS software complete with all the razzle-dazzle.
Q7 - HR management software For Schools
HR software integrated with a school management system for tracking leaves, attendance, and payroll.
Q8 - Does any annual maintenance fee have to be paid?
Annual maintenance fees is applicable only for on-premise software licences purchased by the company. If you’re paying subscription fees for cloud HR software, you do not have to pay annual subscription fees on them.
Q9 - What is eHRMS?
eHRMS stands for electronic human resource management system that helps businesses in managing their workforce related details and processes digitally.
Q10 - What is HRIS software?
HRIS stands for human resource information system, which helps in managing employee related details electronically. The entire employee life cycle can be managed with the best HRIS system.
Q11 - Which HRIS software is most popular?
Some of the popular used HRIS systems are:
• HRMantra
• Keka
• HROne
• Odoo
• Workable
Q12 - Why HR software is important?
HR management software is important to manage your workforce and ensure higher productivity and engagement. From attendance to performance appraisal, training, onboarding and feedback can be managed with HRMS software.
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