PCS TMS

Core Functionalities

• Fleet Management
  Manages vehicles, assignments, maintenance status, and operational readiness.
• Order Management
  Manages transportation orders from creation through execution and completion.
• Dispatch Management
  Supports drag-and-drop dispatching and optimized driver and vehicle scheduling.
• Transportation Management
  End-to-end transportation planning, execution, tracking, and settlement platform.
• Route Management
  Plans and manages optimal routes considering distance, time, and constraints.
• Logistics Management
  Supports freight, fleet, carrier, and shipment coordination in one system.
• Load Management
  Creates, plans, assigns, and tracks freight loads centrally.
• Freight Management
  Handles freight planning, execution, rating, and settlement processes.
• Carrier Management
  Manages carrier onboarding, contracts, performance, and compliance.
• Inventory Management
  Monitor and control inventory levels, track stock movements, and ensure that goods are available to meet demand without
• Warehouse Management
  Coordinate the storage and movement of goods within a warehouse, optimizing space utilization and improving inventory accuracy.
• Reverse Logistics
  Manage the return of goods from customers back to the warehouse or supplier

Financial and Accounting Management

• Billing & Invoicing
  Automates customer invoicing using load data, rates, accessorials, and approval workflows.
• Financial Management
  Provides transportation-focused financials including billing, settlements, and cost visibility.
• Accounts Payable
  Automates payments to carriers and drivers with approval and settlement workflows.
• Accounts Receivable
  Tracks customer receivables generated from freight billing and invoicing.
• Expense Management
  Captures transportation-related expenses for accurate cost and margin tracking.
• MIS Reports
  Generates management reports covering operational, financial, and compliance data.
• Freight Auditing
  Audits freight charges to ensure billing accuracy and contract compliance.
• Audit Management
  Supports operational and financial audits through reports and audit trails.
• Budgeting And Forecasting
  Plan and allocate financial resources by forecasting future revenues and expenses to guide decision-making.

Vehicle and Driver Management

• GPS Tracking
  Enables real-time GPS tracking of vehicles and shipments for improved visibility.
• Fuel Management
  Tracks fuel usage and costs to support profitability and fleet cost analysis.
• Driver Management
  Centralizes driver profiles, availability, compliance, and load assignments.
• Delivery Tracking
  Tracks delivery progress and status updates from dispatch to final delivery.
• Container Load Optimization
  Optimizes container and load utilization to reduce cost and improve efficiency.
• Vehicle Maintenance
  Tracks vehicle maintenance schedules and service history.
• Fleet Operations
  Oversees daily fleet activities, utilization, and operational efficiency.
• Tire Management
  Monitor tire usage and performance, scheduling maintenance and replacements to ensure safety and efficiency.
• Driver Behavior Monitoring
  Tracks and analyzes driver behavior to improve safety and efficiency.

Supply Chain Management

• Hub Operations
  Manages hub-based freight consolidation and redistribution workflows.
• Shipment Tracking
  Provides real-time shipment status and milestone tracking.
• Supply Chain Collaboration
  Enables collaboration between shippers, carriers, and partners.
• Cross Docking
  Supports cross-docking workflows for rapid freight transfers.
• Distribution Management
  Manage the distribution of goods from the warehouse to the end customer, optimizing routes and ensuring timely delivery.
• Procurement Management
  Manage the procurement process, including supplier selection, contract management, and order processing

Task and Project Management

• Workflow Management
  Automates transportation workflows to reduce manual tasks and processing delays.
• Document Management
  Digitally stores and manages BOLs, PODs, invoices, and shipment documents.
• Task Management
  Track and manage tasks and activities, ensuring that projects are completed on time and within budget.
• Project Management
  Plan, execute, and monitor projects, coordinating resources and activities to achieve project goals.

HR and Payroll Management

• Payroll Management
  Automate the payroll process, ensuring that employees are paid accurately and on time.
• Employee Management
  Manage employee information, including job roles, performance, and attendance, to support HR decision-making.
• Leave Management
  Manage employee leave requests and approvals, ensuring that leave policies are followed and staffing levels are maintained.
• Time and Attendance
  Track employee time and attendance, ensuring that hours worked are accurately recorded

Compliance and Security

• Compliance Management
  Tracks carrier, driver, insurance, and regulatory compliance with alerts and reporting.
• Audit Trail
  Maintains system logs for changes, transactions, and operational accountability.
• Data Encryption
  Secures data using encryption and enterprise-grade cloud security controls.
• GDPR Compliant
  Supports data privacy controls aligned with GDPR compliance requirements.
• Two-Factor Authentication (2FA)
  Adds an extra security layer for user authentication and access protection.
• Electronic Documentation
  Enables paperless documentation for shipments and compliance records.
• E Way Bill Integration
  Integrates with the E-Way Bill system for generating and tracking transport documents.

Integrations

• Email & SMS Integration
  Sends automated notifications and updates via email and SMS to stakeholders.
• API Integration
  Provides APIs for integration with ERP, accounting, ELD, GPS, and partner systems.
• Third Party Integration
  Integrates with third-party logistics, tracking, accounting, and compliance tools.
• 3PL Management
  Supports 3PL operations including carrier coordination and customer visibility.
• EDI Integration
  Supports EDI transactions with customers, carriers, and partners.
• Customizable Workflows
  Allows configuration of workflows to match business transportation processes.
• Electronic Logging Device (ELD) Integration
  Integrates with ELD systems for driver logs and compliance.
• Warehouse Management System (WMS) Integration
  Integrates with external WMS platforms for shipment and inventory coordination.

Analytics and Reporting

• Performance Metrics
  Measures KPIs like margins, on-time delivery, utilization, and carrier performance.
• Dashboards
  Visual dashboards provide real-time insights into loads, revenue, and operations.
• Compliance Reporting
  Generates reports for regulatory, safety, and contractual compliance.

Administrative Features

• User Access Management
  Role-based access control ensures secure and controlled system usage.
• Booking and Reservations
  Supports load booking and reservation workflows for customers and partners.
• Cloud and Mobile Access
  Cloud-based platform with mobile access for drivers and operations teams.

Alerts And Notifications

• Automatic Triggers
  Triggers automated actions based on shipment status, delays, or business rules.
• Custom Alerts
  Configurable alerts notify users of exceptions, delays, or status changes.
• Real-Time GPS Location
  Displays live GPS-based vehicle and shipment locations.
• Delivery Confirmation Alerts
  Sends automatic alerts upon proof of delivery confirmation.
• Incident Notifications
  Notifies stakeholders of delays, exceptions, or operational incidents.
• Driver Performance Alerts
  Alerts managers on driver performance issues and compliance risks.