Task management is crucial in today’s business world because it helps to validate and organize your team’s workloads. By using the right task tracker, you can quickly keep track of your tasks’ progress, delegate work to team members, and establish deadlines to ensure effective and coordinated workflows.
In other words, task tracker software helps manage tasks associated with any project and ensures timely completion. So, let’s see how a task tracker works and what benefits it offers in this article further.
What Is Task Tracker?
A Task Tracker is software enabling you to schedule your tasks and projects and measure your daily progress. With the help of a Task Tracker, you can allocate resources, estimate the time to complete tasks, measure your actual time, report data, and more. In simple terms, it contains all the tools you require to plan your work and manage your performance from start to finish.
Project managers and team members use task tracker tools to control project costs and avoid any delays. In fact, individual users who want to know how much time they spend on various kinds of work, such as freelancers, solopreneurs, etc., can also benefit from using the Task Tracker.
What Is Task Manager Used For?
Project managers and team leaders can easily sort and prioritize tasks in an organized manner with the help of a Task Manager, which helps in keeping track of ongoing and forthcoming tasks. Apart from that, a Task Manager further helps you to:
- Track time and delegate tasks
Task Tracker makes it simple to assign tasks and check the status of every task created. It also offers a thorough report which can help you identify and understand the tasks that are taking more time than anticipated. Moreover, you will also be able to gauge how much time you and your team spend on various tasks.
- Break complex tasks into subtasks
Task Manager helps break larger tasks into smaller ones to make the work easier. As a result, you can define the workload and task dependency for timely project completion.
- Keep everyone in sync
You can complete tasks on time by quickly exchanging reviews, ideas, files, and other information. You can make a shared whiteboard using Task Manager where you can put important files or resources that your team members might need. This will allow every member of the team to access the information they require without any confusion.
- Optimize workflows
Kanban board helps visualize as well as manage all the tasks involved in a project. You can also arrange all the tasks and projects into the column format. The status of each column will indicate different stages of your workflow like research, ongoing, testing, published, complete, etc.
- Analyze data
You can easily generate automatic reports and detailed data regarding your projects and tasks using Task Tracker. It will contain the data required to evaluate the KPIs of your team members. In fact, the generated reports represent analysis in the form of color-coded infographics, which make it easier and quicker to understand.
- Keeps track of working hours to avoid employee burnout
To ensure fair task distribution and prevent the burn out situation; you can monitor their time using the Task Tracker. You can lower the stress level of your team members by reducing their workloads as and when required. In this manner, they will be more self-assured and effective.
How to Manage Your Daily Tasks with Task Tracker?
Here’s how to manage your daily tasks and projects using Task Tracker:
- Define Tasks
Using Task Tracker, you can define all the tasks and list them down. Defining a task is a simple activity, however, it leads to the accomplishment of a bigger project.
Herein, you can divide complex projects into smaller and more manageable tasks. This way, your tasks are easily trackable.
- Schedule/Allocate Tasks
After creating and defining the project tasks, calculate the total time required to finish a task and finally, set deadlines for them. The next stage is to distribute tasks within your team.
After that, your team members can begin organizing their tasks in accordance with the deadlines and set priorities. You can also have a 360-degree view of task lists using Gantt chart.
- Automate Tracking of Time
You can determine how long it takes each of your employees to complete a task by using an automatic timer. This information can be used to determine how productive your employees’ days were.
The tracker would automatically keep track of the time spent by your team once they begin working on a project. Moreover, you can use this data to create timesheets & reports that can be used later to assess your team’s productivity.
- Track Task’s Status
Task Tracker provides you with the ability to track all your project statuses on the screen minimizing the need for micro-management. Also, it saves time as your staff don’t have to give continuous task updates.
Moreover, if a task is pending or getting close to its deadline, it sends you notifications for the same. Following that, you can take the essential actions to quicken the process of finishing the project on time.
- Review Performance
The progress review is the last step of task tracking. If you want to enhance your team’s performance, you must frequently evaluate your team’s output. Also, track the progress of your team’s projects while automating reporting and task summaries.
Further, you can analyze these reports to examine the areas that need improvement in terms of time and money spent.
No matter what the size of your organization is, Task Tracker can help in multiple ways such as real-time collaboration, task management, permissions management, and so on. Each organization has its own requirements for managing projects and tasks, so you need to choose software that aligns well with your business and project goals.
Apart from that, Task Tracker will assist you in keeping track of several projects and would provide you with a clear understanding of your progress, workload, due dates, and other factors. The software would enable you to accomplish your goals on set timelines, resulting in a more effective and productive workplace.
- What is a daily task tracker?
Task Tracker offers your team and you a centralized platform to organize and prioritize tasks and projects in your process workflow.
- Why use a task tracker?
With the help of Task Tracker, you and your team members can manage different projects, tasks, and assignments. Apart from that, it also allows you to list down crucial tasks, prioritize them, as well as tag them as done when they are completed.
- What is the best way to track a task?
One of the best ways to keep track of your projects and tasks is by creating a framework or an outlay of your project including total tasks, deadlines, dependencies, budget, and goals. Further, delegating which team member is responsible for which task is the next step. Lastly, once the project is finished, evaluate its progress.