truePilot

Core Functionalities

• Order Management
  Dedicated module for managing orders and the despatch process
• Dispatch Management
  Core functionality for despatching various products for cement factory transporters
• Transportation Management
  The core purpose of the application for cement factory transporters
• Load Management
  Manages different despatch types like Loose Cement and Asbestos Sheets
• Freight Management
  Central to the order and despatch management of cement-related products
• Reverse Logistics
  Claim handling and Palti case handling address non-standard delivery flows
• Carrier Management
  Includes Truck Owner Management and Truck Management modules
• Logistics Management
  Coordinate the storage, handling, and movement of goods, optimizing supply chain operations
• Fleet Management
  Manage and optimize the use of your fleet to ensure efficiency and reduce operational costs.
• Route Management
  Plan and optimize routes for deliveries to reduce transportation costs and improve efficiency.
• Inventory Management
  Monitor and control inventory levels, track stock movements, and ensure that goods are available to meet demand without
• Warehouse Management
  Coordinate the storage and movement of goods within a warehouse, optimizing space utilization and improving inventory accuracy.

Financial and Accounting Management

• Billing & Invoicing
  Handles billing and invoicing processes from transport company creation to final payment.
• Financial Management
  Provides automatic account handling including complete accounting up to the Balance Sheet
• Accounts Payable
  Handled through the automatic accounting and payment management systems
• Accounts Receivable
  Managed via the billing, invoicing, and automatic account handling features
• Expense Management
  Managed through branch-level cash handling and automatic accounting till Balance Sheet
• MIS Reports
  Includes reporting for GPS aging, TDS, and GST to support management decisions
• Freight Auditing
  Handled via acknowledgement and claim handling alongside billing
• Budgeting And Forecasting
  Plan and allocate financial resources by forecasting future revenues and expenses to guide decision-making.
• Audit Management
  Automate the auditing process, ensuring compliance with financial regulations and reducing the risk of errors and fraud.

Vehicle and Driver Management

• Driver Management
  Standard functionality within the truck and truck owner management features
• Delivery Tracking
  Facilitated through acknowledgement handling and GPS aging reports
• Fleet Operations
  Comprehensive management of trucks, owners, and despatches
• Vehicle Maintenance
  Schedule and track maintenance activities for vehicles, ensuring they are in good condition and minimizing downtime.
• Tire Management
  Monitor tire usage and performance, scheduling maintenance and replacements to ensure safety and efficiency.
• Fuel Management
  Track fuel usage and costs, optimizing fuel consumption to reduce expenses and environmental impact.
• Container Load Optimization
  Optimizes the loading of goods into containers to maximize space and reduce costs.
• Driver Behavior Monitoring
  Tracks and analyzes driver behavior to improve safety and efficiency.
• GPS Tracking
  Integrates with GPS systems to provide real-time tracking of vehicles and shipments.

Supply Chain Management

• Distribution Management
  Manages the dispatch of products like bag/loose cement, clinker, coal, and asbestos sheets
• Hub Operations
  Managed through the Branch Management and Branch Level Cash Handling features
• Shipment Tracking
  Tracked via Order & Despatch Management and GPS reports
• Supply Chain Collaboration
  Connects transporters, consignors, and consignees within one application
• Cross Docking
  Crossing case handling addresses specific logistics transfer scenarios
• Procurement Management
  Manage the procurement process, including supplier selection, contract management, and order processing

Task and Project Management

• Workflow Management
  Provides structured handling for crossing cases, palti cases, and acknowledgments
• Document Management
  Includes predefined billing formats and handling for acknowledgments and claims
• Task Management
  Track and manage tasks and activities, ensuring that projects are completed on time and within budget.
• Project Management
  Plan, execute, and monitor projects, coordinating resources and activities to achieve project goals.

HR and Payroll Management

• Payroll Management
  Automate the payroll process, ensuring that employees are paid accurately and on time.
• Employee Management
  Manage employee information, including job roles, performance, and attendance, to support HR decision-making.
• Leave Management
  Manage employee leave requests and approvals, ensuring that leave policies are followed and staffing levels are maintained.
• Time and Attendance
  Track employee time and attendance, ensuring that hours worked are accurately recorded

Compliance and Security

• Compliance Management
  Includes specific reporting modules for TDS and GST compliance
• Electronic Documentation
  Features predefined billing formats and digital invoicing
• Audit Trail
  Track and record system activities, enabling traceability and accountability for compliance audits.
• E Way Bill Integration
  Integrates with the E-Way Bill system for generating and tracking transport documents.
• Data Encryption
  Secure sensitive data with advanced encryption, ensuring it remains protected from unauthorized access.
• Two-Factor Authentication (2FA)
  Add an extra layer of security with two-factor authentication to protect against unauthorized access.
• GDPR Compliant
  Ensure data handling practices comply with GDPR, protecting customer privacy and avoiding fines.

Integrations

• Customizable Workflows
  Provides settings tailored to specific user needs and predefined billing formats
• API Integration
  Enable seamless data exchange between the TMS and other systems, such as ERP, WMS, and CRM
• EDI Integration
  Automate the exchange of business documents between the company and its trading partners
• 3PL Management
  Manage third-party logistics providers, including tracking shipments, managing contracts etc.
• Electronic Logging Device (ELD) Integration
  Integrates with ELDs to log driving hours and ensure compliance with regulations.
• Email & SMS Integration
  Sends automated email and SMS notifications for alerts and updates.
• Warehouse Management System (WMS) Integration
  Integration with a dedicated Warehouse Management System to handle complex warehouse operations
• Third Party Integration
  Connect the TMS with third-party applications and services, to extend its functionality.

Analytics and Reporting

• Compliance Reporting
  Provides specialized reports for TDS and GST taxes
• Performance Metrics
  Track and measure the performance of the transportation and logistics operations to identifying areas for improvement
• Dashboards
  Create customizable dashboards that provide real-time visibility into key performance indicators and metrics.

Administrative Features

• User Access Management
  Includes a dedicated User Management module for controlling access
• Booking and Reservations
  Covered under the Order Management and Despatch system
• Cloud and Mobile Access
  Fully scalable for use on a Single PC, over LAN, or over the Cloud

Alerts And Notifications

• Automatic Triggers
  Features automatic account handling and duplicate payment blocking triggers
• Custom Alerts
  Features 'Settings as per your need' which can include custom parameters
• Delivery Confirmation Alerts
  Managed through the Acknowledgement Handling module
• Incident Notifications
  Addressed via Claim Handling and Palti Case Handling modules
• Driver Performance Alerts
  Notifications based on driver behavior, such as excessive speeding, harsh braking, or idling, allowing for proactive management
• Real-Time GPS Location
  Continuous GPS-based tracking of vehicles or shipments, providing real-time updates on location and status.