Petroleum is also known as black gold for a reason. Black because when it is extracted, its colour is black. And gold because it is hard to find and is as valuable as gold.
It is a natural resource and if not used judiciously, it will cease to exist. Therefore, it calls for optimum utilization, not only from people who are using it but also selling petroleum i.e. petrol pump owners. And nothing can help them with this like a petrol pump management software. Petrol pump management software helps in maintaining proper details of litres received/sold. It significantly lowers the chances of occurrence of any fuel theft or other fraudulent activities. Additionally, a petrol pump management software comes with many other features to enhance your fuel business.
6 Benefits of using Petrol Pump Management Software
1. Reduce Fuel Theft & Fraud
Fuel theft and fraud aren’t new to the fleet industry. You have to ensure that employees are adding the correct amount of fuel to vehicles. With the use of a petrol pump management software, you can prevent any unauthorized use of fuel. In addition to it, the software provides restricted access to petrol pump operators and thereby, facilitating easy tracking of fuel consumption. Further, the cases of fuel fraud and abuse are prevented by monitoring fuel shrinkage with the help of a meter reading system. A petrol pump software also assists in fuel tanker monitoring and tracking the exact amount of fuel unloaded at your fuel station.
2. Billing & Accounting
At petrol pump stations, the workforce has a lot of tasks to manage including invoicing. With so much to take care of, there is always some room for error when it comes to manual calculations. Additionally, human error could occur due to the lack of expertise or technical knowledge. However, all these issues are overruled once a petrol pump management software comes into the picture. The software helps in generating invoices, challan information, and maintaining the sale/purchase register.
Software like Petro Genius comes with an extensive ‘Accounts’ module and works like a real accounting software. From passing the journal entry to generating financial statements, doing bank reconciliation, and maintaining trial balance, every accounting task is made easy and error-free with this petrol pump software.
3. Inventory Management
Lack of inventory management is one of the reasons behind fuel loss. When fuel tanker unloads, maintaining proper record of stock level is mandatory to ensure you pay for what you have received. And a petrol pump management software allows you to strictly monitor the fuel stock from the point it is received. Moreover, with automatic generation of reports like stock summary and ledger maintenance, missing on a single fuel drop is difficult. Software like Petro Genius provides you with stock report on day, value and month basis and therefore, you can keep tabs on every drop. In addition to it, the software gives you a reminder in case the quantity of stock is below the re-order level.
Beside petrol, if a petrol station sells snacks and other items, the software facilitates management of all such items.
4. Go Green
The petrol pump management software not only helps your business by improving its efficiency but also the environment. Obtaining Pollution Under Control certificate is a statutory requirement as per some states in the country. A petrol pump software helps in keeping a check on the expiry date of pollution certificate for all customers.
5. Report Generation
Petrol pump management software helps with automatic report generation on customer name, purchase, sales, stock and other parameters. Further, the issue of reconciling physical stock with books will be resolved in no time.
6. Sales Management
Petrol Pump software helps in managing accounts, inventory and sale. By generating sale reports and sale registers challan wise, petrol pump software helps in effectively tracking your sales. Another is, credit bills and outstanding payment management feature where bill by bill outstanding report is generated for your sales analysis.
So, if you are confused about managing your petrol pump, try your hands at petrol pump management software. There is a lot to be done at a petrol station and the software can help you in its overall management.