Payment Gateway Questions & Answers

When reconciliation software handles education fee payments via UPI, it should be smart enough to catch when a transaction bumps into the UPI cap limit mid-checkout, which is often ₹1 lakh per transaction (though some banks allow up to ₹5 lakh for education-related payments). Instead of letting the transaction fail and frustrate the user, the software should automatically recommend fallback payment methods that help complete the payment seamlessly.

The first and most reliable fallback is NetBanking (IMPS/NEFT/RTGS). Since education fee payments are usually large and time-sensitive, NetBanking provides a stable, high-limit option without the per-transaction cap issue UPI has. The software can automatically detect the limit exceeded error and show a message like, Your bank’s UPI limit has been reached and continue with NetBanking for faster processing. This kind of smart redirect keeps users in the flow instead of forcing them to restart the payment.

The second fallback should be debit or credit cards. Many PSPs and banks support large one-time transactions on cards, and some institutions even offer education-specific card payment gateways with EMI options. Your reconciliation system should integrate with these gateways and automatically switch the user to the card payment screen when UPI fails due to cap limits.

A third option is to enable split UPI payments, where the reconciliation software intelligently divides a large amount into multiple UPI transactions under a single invoice ID. For example, a ₹2 lakh fee payment could be automatically split into two ₹1 lakh UPI transactions, each linked to the same student reference. This keeps the process compliant while ensuring the total fee is received.

You could also offer payment links or QR codes as a fallback. When a UPI transaction fails mid-checkout, the system can generate a secondary link for the remaining balance, allowing parents to complete payment later via NetBanking or card without losing the transaction reference.

Finally, your reconciliation software should communicate clearly. A short message like, UPI transaction limit reached, try NetBanking or card for higher limits can prevent confusion and reduce payment drop-offs.

This can be achieved by setting a threshold for the response time at your UPI integration layer. Typically, UPI payment APIs respond within 2-3 seconds.

Now, set a threshold-say, 5 seconds-where if more than a certain percentage, say 10%, of API calls exceed that time, your system automatically switches into throttle mode. During throttle mode, it reduces how frequently the software retries failed confirmations or pending status checks. For instance, instead of retrying every 5 seconds, it switches to 15 or 30 seconds between retries.

Next, use exponential backoff for retries. This is to say that each retry waits successively longer than the last, 5 seconds, then 10, then 20, etc. It's a simple but effective strategy to prevent your system from hammering the UPI gateway when it's already under load. Most of the payment SDKs or webhook processors support configurable backoff parameters.

You should also implement smart retry categorization. Not every failure deserves a retry. For example, if UPI API returned errors like invalid VPA, account blocked, or limit exceeded, those should be marked as hard fails - no retry needed. But if the error is related to timeout or network unavailable, those should go into your retry queue and get throttled gradually.

Adding a circuit breaker is another smart move. In the case of more than 20% of all the UPI requests failing within a five-minute window, your billing software should automatically pause retries for a few minutes. This prevents cascading failures and gives the PSP time to recover.

You can also configure queue prioritization. For instance, prioritize retries for smaller ticket bookings or in-transit travel payments and defer large package payments temporarily. This way, the smaller transactions would keep flowing smoothly even when the UPI network becomes slow.

Last but not least, allow real-time notifications when throttling kicks in for your finance or devops team. A simple Slack or email notification like UPI retry throttling triggered due to high latency (avg: 6.2s) helps your team monitor performance and coordinate with your payment provider.

In short, finance teams should enable:

• Daily usage alerts (for total UPI volume and value)
• High-value transaction alerts
• Failure rate alerts (for monitoring UPI reliability)
• Bank-wise limit alerts
• Settlement variance alerts

Together, these alerts give your team a live view of UPI activity and ensure every travel booking payment, especially the big-ticket ones, flows through cleanly, reconciles correctly, and avoids compliance headaches.

Create a sandbox or staging environment with mock UPI transactions across three tiers: low-value, below ₹1 lakh; mid-value, ₹1–2 lakh; and high-value, above ₹2 lakh for eligible accounts. This will help you replicate the new limit tiers defined under the updated NPCI guidelines for travel. In each of these scenarios, verify if your gateway identifies the transaction appropriately as standard or high-value and applies the correct settlement and ledger posting logic.

Next, simulate a partial refund, say ₹20,000 on a booking of ₹1.2 lakh and full refund (the entire amount reversed). In both cases, check whether your gateway sends a Refund API call to the PSP with the correct original UPI reference ID (RRN) and whether the PSP processes it under the same UPI channel. Refunds for high-value UPI transactions post-September 2025 may not process in real time but usually go through a delayed credit window (T+1). Your system should be able to handle asynchronous refund confirmations and post interim entries like Refund Initiated – Pending Credit.

For chargebacks, use your PSP's dispute management sandbox to mock disputed transactions. For instance, test such scenarios as payment credited but booking is cancelled or duplicate charge. Verify your integration appropriately fetches dispute notifications via webhook or scheduled poll, it locks the corresponding ledger entry and posts a temporary reversal to a Chargeback – Under Review account. This avoids double reversals in case the customer’s refund later succeeds.

Also, check your UPI cap compliance logic on refunds. If the original transaction was over the base ₹1 lakh limit for the travel category (and was therefore processed via a high-value corridor), then your gateway should use that exact same high-value corridor in case of refunds - and not the standard corridor. Failure to do so will result in the PSP rejecting the refund or delayed settlement.

Finally, test your reporting and reconciliation layer. Chargebacks and refunds should appear as separate transaction types with an initial UPI reference, refund ID, and settlement date on your ERP or finance dashboard. Run daily reconciliation scripts to make that chargeback reversals pass through your ledger with no residual balances and that reimbursed amounts are appropriately subtracted from your merchant settlement reports.

When your accounting package starts handling high-value education fee payments through UPI, a few critical settlement and ledger rules need to be updated to ensure that the receipts post correctly and remain compliant with both UPI and audit standards.

First, you need to separate your UPI settlement accounts by transaction tier. High-value education fee payments (₹1 lakh–₹5 lakh range) often follow a different settlement route from regular low-value payments, depending on your PSP or acquiring bank. Update your rules so that receipts above ₹1 lakh are automatically posted to a High-Value UPI Clearing Account instead of the general UPI Receipts ledger. This prevents reconciliation mismatches later, especially if settlements for larger transactions are batched differently by the payment gateway.

Next, enable dynamic ledger mapping based on payment mode and purpose code. Education fee transactions usually fall under a specific NPCI purpose code (like EDU), so your accounting package should automatically tag those receipts with the correct code and post them to a Tuition Fees Income or

Education Revenue account, instead of a generic UPI Collections ledger. This not only simplifies audits but also ensures that GST classification remains accurate when generating e-invoices.

You should also update settlement timing rules. High-value UPI transactions can sometimes have delayed settlements, for example, if the payment gateway or bank enforces additional verification steps. Configure your accounting system to mark these receipts as Pending Settlement until confirmation from the PSP API is received. Once confirmation arrives, an automated journal entry should move the amount from UPI Clearing to Cash at Bank.

Additionally, make sure your chargeback and refund rules recognize high-value receipts separately. For instance, if a parent pays ₹4 lakh via UPI and later requests a refund, the refund workflow should be routed through the same high-value refund path, ensuring that reversal entries are logged under the same ledger and audit trail.

Finally, if you’re running multiple education branches or fee categories, consider branch-wise and category-wise posting. High-value UPI receipts should be split according to the respective fee type, tuition, hostel, exam fees, etc. with automated ledger mapping.

In short, you should:

• Route high-value UPI payments to a separate clearing account
• Map them to travel-specific purpose codes and ledgers
• Handle delayed settlements properly
• Keep refund/reversal trails consistent
• Enable partner-wise revenue splitting

These updates ensure that your billing software records high-value UPI travel payments accurately, keeps your ledgers clean, and avoids reconciliation headaches during audits or PSP settlements.

When a customer hits the UPI transaction cap in your ERP finance module during a travel booking checkout, especially for high-value itineraries like international flights or group packages, the system should automatically suggest fallback payment methods that keep the booking flow smooth and reduce drop-offs. The key is to provide instant alternatives that align with user convenience, transaction reliability, and accounting accuracy.

The first fallback should be net banking through linked partner banks or payment aggregators. Since most travelers already use internet banking for large transactions, the ERP module can display a one-click redirect to bank login pages. This works well for payments above ₹1 lakh, which often exceed the UPI per-transaction limit.

Next, offer debit and credit card options, especially those supporting EMI or credit-on-demand models. For travel payments, EMI can be a strong retention tool, customers are less likely to abandon checkout if they can spread payments across months. Make sure your ERP module supports automated reconciliation by mapping card gateway settlement IDs to travel booking reference numbers.

A third fallback is NEFT/RTGS bank transfer. This method is particularly useful for corporate or bulk travel bookings that cross UPI daily caps. When UPI fails mid-checkout, your ERP can automatically display beneficiary details (account number, IFSC, payment reference) for manual transfers. To make the experience smoother, your ERP can also accept proof of transfer upload (like UTR ID or screenshot) and flag the booking as Pending Confirmation until the payment hits your bank account.

For high-trust users or regular corporate clients, enabling a wallet or prepayment balance option can also help. This allows customers to load funds in advance and instantly complete travel bookings even if UPI or card limits are hit.

Finally, for critical or last-minute bookings, like urgent flight reservations, your ERP module could recommend a pay-later integration (like Simpl, Lazypay, or in-house credit limits). This ensures the booking isn’t lost due to a temporary payment cap.

Your payment gateway integration should:

• Create a separate high-value UPI settlement batch (T+1 or longer).
• Add a dedicated ledger account for UPI – High Value Travel.
• Include full reference data (UPI/PSP/settlement IDs) in posting payloads.
• Handle partial settlements with split entries.
• Align refund/chargeback reversals with the correct high-value ledger.

These updates make sure high-value UPI travel payments are posted cleanly, reconciled accurately, and compliant with both PSP and RBI reporting standards, while keeping your finance team’s month-end close headache-free.

First, ensure your billing engine captures the UPI transaction reference ID (UTR or UPI Ref ID) returned from the payment gateway or PSP. This field is usually available in the callback of the payment confirmation. For example, this may be provided under upi_txn_ref or bank_rrn. Store this ID in your payment records against the corresponding invoice or booking ID. Once stored, it can be dynamically inserted into the e-invoice generation workflow.

While generating the GST e-invoice JSON-just before PDF rendering-include UPI reference under the Payment Details section PayDtls as part of PayRefNo or as an extension field like AdditionalPaymentInfo. This will ensure that the UPI reference remains within the official invoice data being submitted to IRP. Once IRP has completed validation and generated the IRN, your system can retrieve it for populating the PDF version of the invoice.

In the GST e-invoice PDF format, include a separate section titled Payment Information or UPI Transaction Details at the bottom of the invoice, just below the payment summary or QR code. This should contain:

• Payment Mode: UPI
• UPI Reference ID: e.g. 1234567890@upi or UTR number
• Payment Date & Time: From payment confirmation timestamp
• Bank Name (Optional): Issuing or acquiring bank if available

If you’re embedding the dynamic QR code for compliance with GST—according to CBIC guidelines about B2C invoices—ensure that your UPI reference ID is not confused with the QR payment payload. The QR should contain standard invoice parameters, which include supplier GSTIN, IRN, and total amount, while the UPI reference appears as part of the payment confirmation details post-transaction.

Lastly, ensure that your billing engine exports these PDFs with tamper-proof metadata. Include digital signing or watermarking features to mark the invoice as IRP-validated and paid via UPI.

Tag each UPI transaction with the NPCI-approved purpose code TRVL when creating the payment request via your PSP API.

Store this code in your transaction metadata and ledger entries for each booking.

This ensures easy audit mapping and category-wise GST or settlement reporting for travel payments.