TraxnCargo

Core Functionalities

• Fleet Management
  Logs trip allocations, assigned vehicles, transit routes, and associated vendor entities in one spot.
• Order Management
  Tracks incoming freight movement orders and maps customer trip assignments from start to close.
• Dispatch Management
  Coordinates daily transport desks, matching trucks with active routes and inventory weights live.
• Transportation Management
  Live operational system built to manage bilties, weight details, and heavy industry road transport.
• Route Management
  Structures destination tracking parameters, recording consignor-to-consignee paths per trip.
• Logistics Management
  End-to-end management of heavy industrial cargo movements from dispatch desks to owner oversight.
• Load Management
  Logs, structures, and reviews cargo product categories and quantity values loaded per vehicle.
• Freight Management
  Controls precise bilty rate calculations, total freight costs, and vehicle vendor metrics centrally.
• Carrier Management
  Manages outsourced vehicle vendor directories, tracking specific hiring rates and trip expenses.
• Inventory Management
  Monitor and control inventory levels, track stock movements, and ensure that goods are available to meet demand without
• Warehouse Management
  Coordinate the storage and movement of goods within a warehouse, optimizing space utilization and improving inventory accuracy.
• Reverse Logistics
  Manage the return of goods from customers back to the warehouse or supplier

Financial and Accounting Management

• Billing & Invoicing
  Automatically stitches a month of transport trips into itemized, GST-compliant tax invoices.
• Financial Management
  Records gross freight in, business operational costs out, and absolute net profit calculations seamlessly.
• Accounts Payable
  Tracks outbound transporter supplier balances and detailed vendor-by-vendor payout parameters.
• Accounts Receivable
  Monitors outstanding client freight balances with explicit missing-bill and mismatch flags.
• Expense Management
  Tracks every rupee out the door, routing diesel, toll, and driver advances directly to specific trips.
• MIS Reports
  Generates detailed data summaries mapping trip logs, costs, and revenues by date ranges.
• Freight Auditing
  Automatically parses billed versus paid columns to surface errors and missing bills instantly.
• Budgeting And Forecasting
  Plan and allocate financial resources by forecasting future revenues and expenses to guide decision-making.
• Audit Management
  Automate the auditing process, ensuring compliance with financial regulations and reducing the risk of errors and fraud.

Vehicle and Driver Management

• Fuel Management
  Tracks fuel costs directly against the specific logistics trip record that incurred the expense.
• Driver Management
  Manages specialized driver upload links and routes individual driver expense or documentation logs.
• Delivery Tracking
  Traces freight milestones and logs whether necessary document assets have reached the dispatch desk.
• Fleet Operations
  Coordinates freight movements for heavy industries, removing messy spreadsheet tracking steps.
• Vehicle Maintenance
  Schedule and track maintenance activities for vehicles, ensuring they are in good condition and minimizing downtime.
• Tire Management
  Monitor tire usage and performance, scheduling maintenance and replacements to ensure safety and efficiency.
• Container Load Optimization
  Optimizes the loading of goods into containers to maximize space and reduce costs.
• Driver Behavior Monitoring
  Tracks and analyzes driver behavior to improve safety and efficiency.
• GPS Tracking
  Integrates with GPS systems to provide real-time tracking of vehicles and shipments.

Supply Chain Management

• Distribution Management
  Oversees logistics pipelines, item weight entries, and delivery parameters across distinct transport routes.
• Shipment Tracking
  Traces individual vehicle transport journeys and logs documentation changes in real time.
• Supply Chain Collaboration
  Connects dispatchers, back-office billing clerks, and drivers via shared real-time updates.
• Hub Operations
  Coordinate activities at logistics hubs, including sorting, storage, and dispatching, to streamline the movement of goods.
• Procurement Management
  Manage the procurement process, including supplier selection, contract management, and order processing
• Cross Docking
  Direct transfer of goods from inbound to outbound transportation without storage.

Task and Project Management

• Workflow Management
  Directs transport processes seamlessly from initial trip booking down to complete invoice reconciliation.
• Task Management
  Populates clear actionable steps like chasing missing bilties to keep transport files updated.
• Document Management
  Acts as a digital repository for uploaded bilties, proof-of-delivery photos, and weight annexures.
• Project Management
  Plan, execute, and monitor projects, coordinating resources and activities to achieve project goals.

HR and Payroll Management

• Employee Management
  Organizes user permission profiles for transport staff across custom operational hierarchy tiers.
• Payroll Management
  Automate the payroll process, ensuring that employees are paid accurately and on time.
• Leave Management
  Manage employee leave requests and approvals, ensuring that leave policies are followed and staffing levels are maintained.
• Time and Attendance
  Track employee time and attendance, ensuring that hours worked are accurately recorded

Compliance and Security

• Compliance Management
  Implements Indian GST-native rules, legal PAN/bank configurations, and proper tax splits automatically.
• Data Encryption
  Implements secure cloud communication layers to guard sensitive company financial databases safely.
• Electronic Documentation
  Features paperless management for consignment records, weight lists, and digitised tax files.
• Audit Trail
  Track and record system activities, enabling traceability and accountability for compliance audits.
• Two-Factor Authentication (2FA)
  Add an extra layer of security with two-factor authentication to protect against unauthorized access.
• GDPR Compliant
  Ensure data handling practices comply with GDPR, protecting customer privacy and avoiding fines.
• E Way Bill Integration
  Integrates with the E-Way Bill system for generating and tracking transport documents.

Integrations

• Customizable Workflows
  Allows modular activation of transport tools, adapting workspaces to specific tracking patterns.
• API Integration
  Enable seamless data exchange between the TMS and other systems, such as ERP, WMS, and CRM
• EDI Integration
  Automate the exchange of business documents between the company and its trading partners
• 3PL Management
  Manage third-party logistics providers, including tracking shipments, managing contracts etc.
• Electronic Logging Device (ELD) Integration
  Integrates with ELDs to log driving hours and ensure compliance with regulations.
• Email & SMS Integration
  Sends automated email and SMS notifications for alerts and updates.
• Warehouse Management System (WMS) Integration
  Integration with a dedicated Warehouse Management System to handle complex warehouse operations
• Third Party Integration
  Connect the TMS with third-party applications and services, to extend its functionality.

Analytics and Reporting

• Performance Metrics
  Measures critical transportation stats including trip counts, net profit margins, and bilty rates.
• Dashboards
  One-screen tracking workspace showing trip volumes, invoice data, and items needing attention.
• Compliance Reporting
  Generates structured billing summaries and GST tax records designed for local transport reviews.

Administrative Features

• User Access Management
  Restricts dashboard accessibility through role-based modules so staff only see relevant details.
• Booking and Reservations
  Registers and initiates initial trip orders, defining specific load rates and assignments.
• Cloud and Mobile Access
  Cloud-backed architecture providing an optimized interface for both offices and mobile drivers.

Alerts And Notifications

• Automatic Triggers
  Fires automated internal notifications right away when new invoices, trips, or vendors are processed.
• Custom Alerts
  Flags transport trips missing an uploaded bilty to keep files from leaking into next month.
• Delivery Confirmation Alerts
  Dispatches real-time pings onto dispatcher desks the instant a driver uploads their POD or bilty.
• Incident Notifications
  Immediate alerts for incidents like accidents, vehicle malfunctions, or security breaches, enabling quick response and resolution.
• Driver Performance Alerts
  Notifications based on driver behavior, such as excessive speeding, harsh braking, or idling, allowing for proactive management
• Real-Time GPS Location
  Continuous GPS-based tracking of vehicles or shipments, providing real-time updates on location and status.