VisualGEMS ERP

Production and Operations Management

• Work Order Management
  Generates and tracks production orders against specific export or retail orders.
• Bill Of Materials (BOM)
  Multi-level BOM for styles, including fabrics, trims, and detailed consumption.
• Shop Floor Management
  Real-time monitoring of line balancing, operator output, and bundle tracking.
• Production Scheduling
  Capacity-based scheduling of factory lines and daily production targets.
• Material Requirements Planning (MRP)
  Automated calculation of material needs based on BOM and order quantity.
• Production Tracking
  Real-time tracking of garments through sewing, finishing, and packing stages.

Inventory and Supply Chain Management

• Supplier Management
  Manages vendor databases, performance history, and procurement communication.
• Warehouse Management
  Supports multi-location storage for fabrics, yarn, trims, and finished garments.
• Order Management
  End-to-end tracking of export/domestic orders from sampling to shipment.
• Inventory Control
  Real-time tracking of raw materials and finished stock with online reconciliation.
• Procurement Management
  Purchase planning and PO lifecycle management for raw materials and general goods.
• Stock Alerts & Reordering
  Alerts for low stock levels based on pending orders and consumption plans.
• Demand Forecasting
  Capacity booking requisitions and planning based on seasonal order trends.
• Shipping & Receiving
  Management of inward gate passes and export shipment documentation.
• Stock Tracking
  Online referencing of item movement across multiple factory locations.

Quality Assurance and Compliance

• Compliance Management
  Ensures adherence to financial audit standards and statutory labor regulations.
• Quality Control
  In-line and end-of-batch QC points to monitor garment defects and rejects.
• Traceability
  Style-wise and order-wise tracking of materials through every production stage.
• Quality Assurance
  Systematic inspection protocols to ensure products meet buyer-defined standards.
• Quality Planning
  Setup of user-defined operation points for quality checks during production.
• Non-Conformance Management
  Tracking and managing rejects and balance quantities style-wise.
• Automated Quality Alerts
  Messaging system alerts for excessive rejects or quality threshold breaches.

Maintenance and Asset Management

• Asset Management
  Tracking and depreciation management of machinery and fixed enterprise assets.
• Preventive Maintenance
  Schedules and tracks routine machinery maintenance to minimize shop floor downtime.
• Work Order Maintenance
  Updates and revisions to production plans and job orders as requirements change.
• Predictive Maintenance
  Use data to predict and prevent equipment failures.

Sales and Customer Management

• Returns Management
  Handles material returns to suppliers/processors and sales returns from buyers.
• Sales Order Management
  Management of domestic and export sales contracts, pricing, and fulfillment.
• Quotation and Proposal Management
  Style costing and proforma invoice generation for buyer approvals.
• Customer Relationship Management (CRM)
  Buyer databank and communication tracking for improved customer relations.

Financial and Cost Management

• Tax Management
  GST compliant with automated calculation of TDS, Professional Tax, and E-Invoicing.
• Profitability Analysis
  Order-wise costing and budgeting to analyze margins against actual production costs.
• Fixed Asset Management
  Dedicated module for recording and managing company-wide fixed asset registers.
• General Ledger
  Core accounting module for managing chart of accounts and financial transactions.
• Bank Reconciliation
  Automated matching of bank statements with internal financial accounting records.
• Budgeting And Forecasting
  Plan and predict financial performance with precision.
• Accounts Payable (AP) & Accounts Receivable
  Automated tracking of vendor payments and buyer invoicing/collections.
• Cost of Goods Sold (COGS) Management
  Proactive cost controls by locking BOM and budgets for accurate COGS.
• Financial Reporting
  Generates P&L statements, balance sheets, and audit-ready MIS reports.

Human Resource Management

• Payroll Management
  Automated salary calculation, statutory deductions (PF/ESI), and pay slip generation.
• Employee Management
  Maintains complete employee profiles, skill databanks, and career history records.
• Performance Management
  Tracks operator efficiency, production targets, and line-wise productivity.
• Labor Tracking
  Operator-wise production tracking and attendance via barcode/biometric sync.
• Attendance and Time Tracking
  Integration with card/face readers for daily attendance and OT management.
• Training and Development
  Record-keeping for employee training attended and skill development history.
• Health and Safety Management
  Track compliance and ensure workplace safety protocols.

Analytics and Reporting

• Customizable Reporting
  Menu-driven reporting services for creating user-defined document formats.
• Business Intelligence (BI) Analytics
  VisualReporter and BI modules for deep data visualization and MIS.
• KPI Tracking
  Monitors key metrics like line efficiency, SMV, and order fulfillment rates.
• Downtime Tracking
  Tracks machine and operator downtime via the Factory Management System.
• Real-Time Dashboards
  Visualize key data metrics live for informed decision-making.
• Real-Time Analytics
  Analyze live data to drive proactive decision-making.

Integrations

• Accounting Integration
  Seamless data flow between inventory, sales, payroll, and financial modules.
• System Integration
  Tight inter-module connectivity for end-to-end information sharing in real-time.
• Payroll Integration
  Automatically posts salary and deduction data to the General Ledger/Accounts.
• Barcode/RFID Integration
  Supports barcode-based bundle tracking and real-time data capture.
• Vendor-Managed Inventory (VMI)
  Online vendor access allows suppliers to update material delivery status.
• Quality Management System (QMS)
  Integrated tools for end-to-end quality monitoring and audit compliance.
• Computerized Maintenance Management Systems (CMMS)
  Computerized management of machinery database and maintenance logs.
• 3PL Integration
  Manage third-party logistics providers for streamlined operations.
• Transportation Management
  Optimize freight and logistics operations seamlessly.

Notifications and Alerts

• Email and SMS Notifications
  Automated alerts for TNA tasks, approvals, and critical event reminders.
• Security Alerts
  Early warning system (TNA) and unauthorized access alerts via messaging.
• Custom Event Alerts
  User-defined rules for messaging based on live data and predefined milestones.
• Non-Compliance Issues
  Tracks deviations in TNA (Time & Action) and production quality standards.