First off, think of UPI receipts like micro-settlements inside a bigger insurance payment. Since high-value premiums may need multiple UPI transactions (because of per-transaction caps), your reconciliation software has to treat each payment leg separately but still tie them to one parent invoice or policy.
Here’s what needs updating:
Each UPI leg (RRN) should post as an independent line in your receipts ledger but with a shared parent reference like an invoice_id or policy_no. So instead of 1 payment = 1 receipt, it becomes 1 invoice = N receipts. This ensures your journal entries stay balanced even when a premium is split across multiple UPI handles.
- Dynamic Payment Type Mapping
Your accounting engine needs to tag these entries with the correct NPCI purpose code (e.g., INS_PRM) so auditors can clearly see it’s a high-value insurance premium and not a regular UPI payment. This helps during both internal reconciliation and IRDAI compliance checks.
- Settlement File Matching Rules
Update the PSP settlement parser to group transactions by both invoice ID and merchant category code (MCC). Insurance UPI settlements might arrive as multiple small credits on different timestamps your system should aggregate them into one settled record once all RRNs are received.
- Midnight-Crossing Settlements
If any UPI leg gets settled after midnight, your D+1 reports should still map it to the original business date (when the policy was sold). So, add logic that matches on txn_date instead of just settlement_date for insurance payments.
- Customer Advance Handling
For partial payments (say, ₹8L premium paid in two ₹4L legs but only one clears), temporarily book the cleared amount to Customer Advance instead of marking the full invoice as paid. Once all legs clear, move it to Final Settlement.
- Reversal & Refund Journals
If a UPI leg fails or is reversed, auto-create a corresponding Reversal Journal Entry that negates the specific RRN amount not the entire invoice. This ensures your books don’t overstate revenue or collections.
When exporting to GST e-invoices, pick the latest successful UPI RRN as the Payment Reference ID in your JSON or PDF output. If multiple exist, include them all under the Payment Details block so GSTN reconciliation doesn’t choke on missing identifiers.
Create a reconciliation rule for Partially Settled High-Value UPI Receipts&;so your finance team gets an alert when one or more RRNs haven’t settled after 24 hours.