Must-have Features of a Fitness Studio Management Software

| December 23, 2017

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Most fitness club owners open such facilities not just as a source of income but out of their love for fitness and their ability to train others. However, they do not consider the challenges that comes with it, especially managing the various aspects of the business operations. A lot of responsibilities are involved in smooth running of fitness and health clubs such as managing membership, invoices, scheduling staff and classes etc. which is time-sucking.

If you own a fitness studio, you must have faced these challenges. Thanks to the advancement of technology, you can now automate many of these tasks. Deploying a good fitness management software will help you consolidate member data, manage invoices, schedule classes etc. Having such a software in place will not only help in smoothly running your business without crippling your schedule as a business owner or overburdening your staff with too much work. However, with a plethora of such software available in the market, choosing one from the many isn't as easy as you think. The chances that you get confused is really high.

I understand your problem and to help you out, I have curated a list of must-have features of a fitness management software. This will make it easier for you to make the right choice.

Features of a Fitness Studio Management Software

  • Membership Management

As the number of members grow, keeping a track of each member manually is a strenuous task, which requires a lot of time and effort. Therefore, one of the must-have features of a fitness or gym management software is membership management. This features allows you to manage new sign ups, renewals, cancellations, etc. all in a single place.

  • Workout Plan

Gym management software allows you to create personalized diet plan and workout plan for your gym members based on their body measurement. Also, your clients can easily check their diet and workout plan on the software app to plan their day accordingly. Based on the workout plan of every member, you can organize personal training sessions for them. This will ensure happy gym members who will not shy away from spreading the word out about your gym or fitness studio.

  • Marketing & Promotions

The dynamic email and texting solution helps gym owners keep in touch with fitness enthusiasts and run targeted campaigns. With effective email and SMS promotions, you can attract more interested athletes to your gym and convince them to sign up for your membership plan. Further, it’s easy to maintain customer relationship with gym management software, as it will send automated birthday and anniversary emails to your clients.

Credit card and invoicing (change to Timely Payment Reminders)

  • Credit Card Processing & Invoicing

 Collecting cash individually can be extremely confusing and is prone to errors. Automating the process will not only save time and the confusion that is created in manual collection but will also reduce errors to a great extent. Hence, another must-have features of this software is credit card processing and invoicing. This feature will also make it easy for your members to make timely payment of membership fees.

  • Attendance Tracking

 As your customer base grows, keeping a track of your staff as well as trainees manually can be really difficult and time-taking. Automating the attendance tracking process will help you save a lot of time as well as effort. And, you will know who is regular and who isn't. In addition, it will also be helpful in knowing which class has more members and which has lesser. Thus, helping you manage your staffs and assign them classes in a better way.

  • Class and Diet Scheduling

 The health club software should be able to manage and assign classes and re-arrange times and schedules for the trainers as per the convenience of the member. For example, if there is a single window interface to assign people in different classes easier, making the overall management smoother. Also, if the software helps in making diet plans for every member, tracking their progress and checking if they are following the recommended diet will be easier and faster.

So, here are some of the features that are a must-have in a good fitness club management software. Having these features will definitely help you overcome the challenges that you have been facing in managing your fitness studio.

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