Getting a gym membership undoubtedly tops the list of resolutions taken on New Year’s Eve. The fitness market registered a growth of 18%-20% in 2012 and currently it’s value is about $1.1billion where gyms have made a substantial contribution.
Every gym owner has experienced this at some phase of their business – inventory lying unattended, promotional materials stuck at the printing stage and attendance registers in a haphazard state. Managing a gym is tedious, especially when it’s done manually. Administrative tasks consume a significant amount of time, leaving a little scope for lead nurturing and strategy building.
Top 10 Software for Gym Check In & Membership Management
What is Gym Management Software?
Thanks to the changes in technology, managing tasks at your gym is much easier now. One of the most useful automation tools for fitness club owners is gym management software. This software centralizes and streamlines tasks at a fitness studio to help gym staff analyse the power of analytics and work with multi-channel support.
Gym management software is an online platform, which helps manage membership bookings, payment, class schedule, etc. It provides a self-service kiosk through which you can track the attendance of employees, plan their diet and schedule and keep them updated through SMS & emails.
Every gym has its own set of priorities. While some emphasise on a CRM and feedback process others are keen towards optimizing their training sessions. The first step towards getting the best fitness & gym management software for your business is exploring pros and cons of every option that is mentioned below.
Features to Look for While Buying Top Gym Management Software
Whether you run a fitness studio or a chain of gyms across different locations, choosing the right gym management system is crucial. Any solution you choose for your fitness studio should facilitate your business processes and create a user-friendly environment for your members.
Some of the essential features of the best gym management software that you must consider at the time of comparison are:
- Online Membership Management
The online & offline gym management software you choose must integrate with your website, allowing people to sing up anytime and from anywhere. Also, you can create online offers and share it on the website to attract new members. People should also be able to book trial classes online.
- Attendance Tracking & Gym Check In Software
Attendance tracking helps in analysing the busiest time of the day, and accordingly you can manage staffing. You can also track the attendance of your staff and ensure their availability at the time of maximum athlete engagement.
- Real-Time Reporting
With offline or online gym management software, you can manage not just your members but the performance of your staff as well. From the engagement of gym members to the performance of your staff, everything can be tracked and analysed with daily reports.
- Automated Gym Check In & Scheduling
The online gym management software is important for gym instructors and members to sign up for classes and personal training sessions online. Thus, you will be aware of the number of members attending a class and manage your staff accordingly.
- Profile Management and Performance Tracking
Tracking the performance of gym members is easy with this software. You can analyse their progress over a period and suggest them training accordingly. By charting your members’ progress, you can help them in being more focused towards their fitness goal.
- Marketing Tools and Lead Management
Top gym management software captures all leads obtained through searches on the website. Additionally, it can also assist in capturing leads from social media platforms. Once leads are directed to the software, automated SMS and emails can be shared to all the prospects.
- Appointment & Class Management
You can book appointments and schedule classes from anywhere and at any time. Also, you can send automated reminders to the participants as soon as the day of their fitness session arrives. Also, it makes the task of managing the waitlist for activity sessions easier.
Gym management software is ideal for gym and health club management owners to ensure happy members and sustainable business growth. Some of the essential features of gym management software that will help you in achieving business goals are:
- Client Management
- Membership Management
- Class Scheduling
- Reporting & Analysis
- Lead Management
Top 10 Software for Gym Check In & Membership Management
Let’s have a quick go through to some of the best gym management system available in India.
Traqade Gym & Club Management Software is trusted by thousands of fitness centres in India for membership management, trainer and staff management, lead management, etc. Using this software, gym owners can deliver connected & personalised fitness experience to its members.
Traqade has the largest community of fitness club owners with over 5,00,000+ active users monthly. With the help of this gym software, users get detailed behavioural insights that help them serve customers better and retain them for long.
It has a simple yet intuitive dashboard, through which you can plan the activity schedule of your members and notify them in advance via SMS. Further, managing the schedule of your staff and fitness trainers is quite easy with a simple, user-friendly dashboard.
It provides iOS and Android apps for its customers to track their workouts and set fitness goals. One can even create loyalty programs for its customers through Traqade gym and club management software. Also, you can track the billing cycle of your members with this software, and get paid on time.
Features of Traqade Gym Management Software:
- Ideal for gym, aerobics, fitness studio, Zumba, Yoga classes and martial arts classes
- Helps at every stage from capturing leads to nurturing and converting them into membership
- Ensures personalized fitness experience for your members
- Streamlines billing cycle of members to ensure timely payment
- Fitness assessment engine to view a member’s fitness journey.
GymERP is a cloud-based fitness management software which has been designed keeping all the operational requirements of a gym into account. It helps a fitness centre in managing administrative tasks such as booking & appointment, scheduling classes & sessions, distributing workout training material, and membership.
The software allows customers to make commission free bookings via a dedicated membership gym app for Android devices. From booking a personal trainer to receiving packages & price details, customers can do it all with this gym software.
Additionally, GymERP comes with payroll & CRM modules. Therefore, besides managing membership, this gym software India facilitates employee payroll management and assists with improving customer relationship.
- Helps keep track of leads and their movement down the marketing funnel
- Allows appointment management from anytime, anywhere
- Its Android best gym app promotes commission-free booking
- Access control to restrict the entry of unauthorized members
- Helps send SMS and emails to your clients for promotions.
FitnessForce is a web-based gym business management solution for gyms and health clubs of all sizes. Sales, marketing, billing, client relationship management are some of its business-oriented features.
Its ‘book & track appointments’ feature lets clients make a booking as per the trainer’s availability & time slot.
Additionally, you can track the number of sessions attended by clients. With automated reminders, FitnessForce fitness software can keep your clients up to date regarding membership renewals, balance dues, classes, etc.
- Follow-up feature of this gym software ensures that you never miss out on any qualified lead
- Members can schedule classes online on the basis of availability
- Provides biometric and card-based access control
- You don’t need to maintain bulk receipts anymore as it allows online handling of book and billing
- Allows communicating with multiple members in one go via SMS and email.
GymMaster is a feature-rich online gym management software with advanced features for online booking, website integration along with the mobile best gym app for members & staff. Members get a GymMaster network-based reader through which they get access to their classes.
GymMaster fitness club management software provides a restricted access i.e. the control lies in the hands of the administrator. If a person is no longer associated with your gym, you can restrict his/her access to your training modules and study materials.
- Promotes online bookings and signups
- Provides complete control over member movement with 24/7 gym access control
- Its automated payment processes ensure that your members pay on time
- Automatic reminders if a member miss out on payment
- Automated signup process and seamless website integration promotes increased membership
- Timetable and class bookings are updated instantly with this gym software India.
Fitness Mobility is a gym management software designed for the business needs of gyms, yoga and dance classes.
This fitness club management software offers features such as club membership management, fitness planner, centralized data and online payment system. Trainers salary and attendance can also be managed using this gym software.
Fitness Mobility also features a toolset for different devices. In other words, the software can be used on any device, such as mobile or laptop and not just computer.
Moreover, with this fitness business leading software, you can receive payments online and manage sales leads effectively.
- Allows keeping a seamless record of the attendance of your gym members
- Providing membership is easy, and maintaining its record is made equally easy with this gym software
- Allows customizing the user management aspect for better access control
- You can customize this gym management software to get related features that suit your fitness club’s needs
- Ensures new membership sign-up in just one click.
The Okfit team is comprised of health and fitness freaks. They believe that helping people in keeping them fit is a sacred thing to do and hence, this software. Its interface is customizable i.e. it can be designed to reflect your gym’s colour pallet and interiors.
Okfit comes with all the features expected from a gym management system software. Further, it can be installed in your PC as well as downloaded as a mobile app.
- Helps in keeping track of day to day gym processes and managing them efficiently
- Okfits' best gym app for members is available on iOS and Android to gather timely feedback from them
- Its Trends module helps collect important data about your leads and gym members
- You can track which membership plan is selling more with Okfit gym software
- Provides a separate app for your staff to manage their attendance, leaves and salaries.
Gymneshiya, a product of Random Soft Solution, is one of the top fitness club membership and gym management software, which comes with some wonderful features. With Gymneshiya, you will be able to manage your fitness centre in a paper-free manner and more smartly.
The ‘fitness tracker’ feature allows you to track members’ fitness regimen. Gymneshiya permits you to keep a tab on member’s class and diet schedule as well.
- This gym software helps members track their calorie intake
- This gym management software can be accessed through all devices
- Its dashboard provides information like number of members, enquiries, expenses, due pending, etc.
- Reports maintenance module assists in tracking the output of your fitness club
- Provides different fitness tools to track the fitness of your gym members
- Sends automatic reminder to members with attendance shortage.
APPToFit is a cloud-based gym management software which caters to multiple gyms, fitness centre, and fitness studios. You can create membership packages such as a corporate package, receive payments and keep a track of outstanding payments at your fingertips.
Further, its multi-branch management facility allows a fitness centre to manage all its branches from a centralized location. Multi-login is another feature where the staff and customer can login individually, however, master login rights remains with the fitness club.
- Allows customers to view their membership history
- Highlights assigned workouts to both, staff and members
- Helps create diet schedule and sharing it with members with timely reminders
- Members can always view what they have to eat and at what time
- Also allows you to set up your own email templates.
Jivine is a gym management software that assists with customer management and scheduling. Its CRM tool will help you in managing business operations in a seamless manner.
You can access the member’s profile to check out member’s details, package renewal date, freezing or unfreezing account. If the client hasn’t paid, you can freeze the membership.
- Provides features for front desk management
- Class management made easier with this gym management software
- Helps gym owners track fitness history of members to plan their diet and class accordingly.
Jivine comes with an online booking portal which allows members to book classes as per the available time slot. This can be done via the website as well as social media.
The portal can be connected to the social media page, and clients can do the booking using their social media account.
Easy Gym Software
Easy Gym Software caters to gyms and clubs in the most affordable manner. It is easy to use, 100% customizable and has been designed to fulfil the business needs of fitness industry. This fitness management software enables a gym to perform functions such as billing, client management, and follow-ups.
This online gym management software helps gym instructors and fitness trainers create workout and diet plans for customers. Further, these plans can be shared with members, their progress can be traced, and reminders can be sent.
- Bills can be created for couples, corporates or groups in just one go with this gym membership software
- You can transmit workout and diet plan along with attendance and body measurements to your members online
- Allows launching marketing campaigns and offers via emails
- Ensures attendance automation with biometric to track check-in and check-out of members
- This gym software India helps manage your staff well with a record of their attendance and salaries.
Benefits & Common Functionality of Best Gym Management Software
The success of any business depends on how happy its customers are. And, a gym business is not an exception. One of the most important things you can do for your gym members is tracking their performance and helping them stick to their fitness goal.
Also, you can offer them discounts on activity classes, and subscription renewal. And, to manage all these processes, gym management software can prove quite useful.
Enhance Your Customers’ Experience
Remember the time when you have to wait for someone else to maintain your attendance in your office or gym. Similarly, your gym members might feel annoyed waiting at the gate for the heck-in process. Also, they might hesitate from asking you every time for their fitness report and their performance.
With gym management software, your members can check in through customer’s member card or the integrated biometric machine. Also, they can check their performance online and act accordingly.
Integration with Other Tools to make Your Gym Tech-Enabled
Gym management software can now easily be integrated with other important tools like accounting software, biometric machine and social media platforms. Thus, you can run marketing campaigns on social media and track your leads automatically.
Also, social media integration allows you to see who is posting what about your fitness studio. Accordingly, you can reward your brand ambassadors who act as organic influencers for your fitness brand.
It Helps Increase Profit
All these efforts towards enhancing customer experience will ultimately result in higher memberships and more revenue. Your members are likely to refer your fitness studio to their acquaintances. Also, you can run referral program through the software to motivate your existing members.
Gym management software helps keep track of daily billing statement, invoices and deposit summary to ensure that nothing falls through the crack, impacting your revenue.
5 Free and Open Source Gym Management Software
If you have started your gym business recently, you can transform your processes right away with free and open source gym management software.
Admidio is an open source gym management software that helps with membership list creation and its integration with advertisement channels and online postings.
Membership list can be easily integrated with Excel and exported in .pdf format. This gym management software open source, helps in sharing all discounts and other advertisements with your clients directly.
It’s a complete membership solution that is free to use. This gym management software free provides useful features for member database management, membership auto renewal and calendar management.
MemberPlanet is a free gym management software that allows you to manage different SMS and email groups of your gym members through a single platform.
Using this club and gym membership management software, you can run up to 100 email campaigns and surveys for free. This is quite useful when you have to run advertisements for your gym membership.
Tendenci is an open-source gym management solution, which enhances and streamlines gym processes related to membership list management, email integration, payment, etc. You can download the full version of Tendenci on GitHub.
Zenbership provides an easy user interface to help gym owners manage activities like event management, email promotions and social media marketing. However, this gym management software free installation is not simple and you can use it seamlessly only if you are tech-savvy.
Gym Management Software - FAQs
1. How much does gym management software cost?💰💪
You can start with a gym management software by paying as low as INR 1100 per month! Gym management software price varies depending upon the additional features you opt for along with customization requirements.
2. How does gym management software assure network security?🌐
Gym management software provides online and offline backup for your data, with several levels of redundancy. With the help of the latest technologies and the best security practices, you can keep your client’s data safe.
3. Can we use gym management software on our mobile app?📱
All you need to do is integrate gym management software with your business app to ensure that your staff and clients can access it from anywhere and anytime. However, you may have to choose a relevant subscription option.
4. Will one subscription of gym management software work for multiple branches?🏢🏨
With a single subscription of gym management software, you can manage your multiple branches. However, the pricing will vary about the number of branches you have to manage.
5. Is there any additional cost for giving access to my clients?👫👬
Your clients just need to create their own profile and will get the access rights to use the best gym management software features.