Gym Management Software

What is a Gym Management Software?

A gym management software is designed to help gym owners in managing membership records and details. With such information in hand, it becomes easier for gym manager to render quality service to the members such as class scheduling, booking & appointments, reservation. Therefore, it is also known as a membership management system. A gym software consists of multiple modules namely, member management, accounting, billing, marketing, study & training material, and many more.
 
To be specific- the best gym software solution is one that helps a gym owner in delivering the best training experience with hassle-free execution of administrative work.
 
Who needs Gym Management Software?

The manual manner of doing business will take you nowhere in the market, let alone giving you an edge over your competitors. So, every gym owner who wants to manage his or her gym effectively needs this software. In fact, it is more than a gym software. It is a fitness software. It can also be your spa & club software. Therefore, anyone with a fitness studio, giving yoga, dance, aerobics classes and rendering spa-salon service can also deploy this software to manage their business operations.
 
Why you need a Gym Management Software?

Today’s customer prefers everything online, and a few clicks away. A top gym management software works by leveraging benefits from new technology and makes services accessible to customers within their comfort zone. Also, it facilitates gym owners in providing discounts and offers to active and loyal members.
 
The fitness industry is a service driven industry which calls for gym owners to focus more on members & their needs. So, while you are occupied in assisting your members in taking care of their health, the fitness software is busy helping you. The gym management system makes the task of invoicing and payment seamless. It facilitates secured processing of payment via online payment gateways or through debit/credit/master cards. A gym software also supports the creation and management of workout plans and diet charts for the members.
 
All in all, any fitness owner who wants the gym & fitness classes business to grow while giving customers the best service experience, needs a gym management software.
 
Modules in Gym Management Software

A gym management software comes with these outstanding modules to facilitate gym operations.
 
 

• Membership Management

A gym management system helps in growing your customer base by giving them a satisfactory experience. The world is becoming digital, and gym management solution allows members to sign up for fitness service online. Additionally, they can choose from one of your fitness packages, agree to its terms and conditions and make the payment online.
A gym owner can record all the details of members in a paperless manner and manage those easily using the software. You will be provided with the member's image, name, account status, attendance sheet, upcoming bookings, at a glance.
You have all the information about members, such as if they are monthly users or quarterly users. Accordingly, you can notify them about promotional offers or discounts. Also, you can send them reminders related to any amount outstanding or if their membership needs renewal.
 

• Billing

The gym management software in India has made billing process simple. You now get paid on time with gym software’s automated payment system and reminders. Your members have to just sign in on the web portal and make the payment via a secured gateway. They can either renew their existing package or switch to a new one.
Comprehensive billing allows the chances of reducing bad debts of your business. Timely reminders are sent to the members automatically and in case of failed transactions, an attempt of recollection is made.
Further, you can have tailor-made billing settings where you can set billing day & frequency for each customer and set the failed transaction fee.
 

• Accounting

Integrate your accounting software with a top gym software to take the burden off from the shoulders of the accounting department. For managing the monthly subscription of members, fitness related equipment purchases and training fee, you need a proper gym accounting solution. The accounting module helps you in recording other business expenses. Also, you can keep a track of your overall incomes, profit/loss, taxes and other business transactions.
 

• Marketing

A top gym management software will give you the benefit of marketing as well. Its automated marketing tools will help you in connecting with current as well as new members.
As discussed above, the gym software solution lets you award gift cards, discount, vouchers, and other benefits to your dedicated gym members through loyalty programs. You can send promotional offers via social media, automated emails, and SMS. Further, you can develop a long-term bond by sending automatic personal messages regularly. And, you can make one’s day special by wishing happy birthday or anniversary.
The marketing module will further help you in personalizing the message by addressing it in the ‘first name’ or targeting only those people that have opted for your exclusive package.
 

• Web-integration

Most popular gym management software comes with powerful integration capabilities with third-party software. Integration with third-party software such as CRM, accounting, HRMS, social media, payment gateways, communication software, makes it easier to manage gym and fitness studio’s operations.
Also, most gym management software supports mobile optimization. You can seek benefits of the software features in the form of an on-the-go mobile app as well.
 

• Study and Training Material

A gym management system improves the efficiency of trainers and staff by providing them with training material. The in-built training material also contains a diet chart and workout plans, which are useful for customers. In fact, the study material consisting of different yoga posture, and other healthy tips can be shared with gym members. For instance, you can share study materials like ‘food that can help you get rid of obesity’ with your gym members. You can also suggest the right sitting postures to working members to avoid belly fat.
 
Features of Gym Management Software
A gym management system provides with lots of features that improve the workflow of fitness business and some of them are as follows:
 

• Online Signups

Reduce the workload of your admin staff by automating the signup process. Give clients the freedom to register online, check class schedule, and make payments. By permitting your clients to undertake transactions online, not only you will be reducing your staff’s burden but make things flexible for members.
You can let your gym members book for the one-day gym trial. They can also register for the upcoming Pilate session at the studio. Additionally, you can go paperless by generating forms and contracts online.
Give members the option of online payment by integrating with secured payment portals. It will be helpful in reducing the workload of your staff w.r.t keeping track of membership
renewals.
 

• On the Go Use

Go mobile with gym software. You don’t have to be at the front desk all the time as you can manage the gym business on the move. Administrative tasks like payment received from members can be performed from anywhere, anytime.
If you are online, you can be connected to your clients every time. Personal trainers often complain that they are not able to meet the demand of their clients on time. With mobile gym software, distance & time will not be a problem. So, now if your client asks for a second opinion on his or her afternoon diet, you can give a prompt reply.
 

• Online Booking

A gym management system has made things simple and easy for members as well as staff. Members can use a website or mobile application to manage their class schedule. They can book classes online. Other services like making an appointment for a workshop or a PT session, cancelling a class booking, renewing membership, updating personal details are just a matter of few clicks.
Whether you are own a gym which renders multiple services like spa, pool, massage or just a fitness centre specialized in yoga and aerobics– gym management software can make online booking possible.
 

• Member Self-Service

Your members will certainly enjoy if they could have things under their control. From doing online sign-up to booking classes, checking in, checking out, a fitness club management software will facilitate with member self-service.
A top gym check-in software provides with creative check-in tools allows your clients to self-check-in using their smartphone or other devices.
If your gym provides other services like a food court, members can enjoy easy access to healthy food and beverages. This feature works in the same manner as pre-booking a meal before boarding the flight.
 

• Digital Workout

The digital workout feature is preferred by clients. Using this, your members can connect with you wherever and whenever. This feature will also help you in making the workout routine more flexible by allowing you to train members from a distance and giving them a satisfactory experience.
You can optimize workout plans by adding an element of fun to them. Gym apps provides gamification features. You can set a fitness target for clients which will not only keep them engaged but motivate them to exercise in order to achieve that goal. The goal can be in the form of a challenge, points or rewards.
Further, the digital feature gives you an opportunity to provide your members with feedback in real time. For instance, if they are having a hard time losing weight, you can send them a motivational feedback.
 
Advantages of Gym Management Software
 

• Manage Activities Smoothly

From joining the fitness centre to on-boarding, check-in, receiving payment, everything is easily facilitated by the best gym management software. There is no more overlapping of class schedule. A calendar is properly managed with every activity planned beforehand. Multiple activities like yoga, gym training, dance, aerobics, are synchronized to prevent overlapping and encourage maximum participation.  
 

• Retain the Members

As discussed above, a gym membership management system helps in promotion and marketing. It allows you to send rewards and offers to active, regular and loyal clients. This way, it ensures that your members stay with you for a long time. Also, the ease that a fitness club management software provides such as online booking, online sign-up doesn’t let member go anywhere.
 

• Grow Your Business

Top gym management solutions in India come with the feature of reporting and analysis. This tool can be judiciously used to grow the fitness business. Analysis of data collected regarding consumer’s nature and behaviour can help you in the expansion of your business. Let’s say you used it as salon software and collected information about members using your salon service. You analysed there are plenty of members who have subscribed for the respective service and due to the limited number of salon professionals, the waiting time for customers has increased. Accordingly, you can decide on hiring more employees for the respective service.
 

• Acquire New Clients

A fitness software gives a gym competitive edge. You and your staff members are able to execute the tasks seamlessly, thereby, improving profits.
As talked about in above point, a gym system helps in growing your business. Eventually, that opens the door for new members. Let’s say your gym is expanding the business in healthcare by organizing sessions of dietician, nutrition, then you must expect healthcare appointments beside gym membership.
Moreover, the automatic marketing features not only lets you retain your existing members but act as an invitation for new members by giving them captivating discount offers.
 
FAQs
 
Q. Should I buy online or offline gym management software in India?
 
A. It solely depends upon your requirement. An online cloud-based solution proves to be a cost-effective option due to its pay-as-you-use feature. Also, its unlimited storage capacity allows you to take back-up of complete data. However, if you want to pay in one go while ensuring complete data security, you can opt for any offline fitness software.
 
Q. Is it difficult to integrate a to gym management system with my website?
 
A. Not really! Gym software can be integrated with your interactive website easily. That’s not it, a fitness management system can work smoothly with third party software as well.
 
Q. Is a gym management software feasible for managing yoga, martial arts and other fitness classes?

A. The name might be gym management software, but most of them are developed to cater to other areas of fitness as well beyond gym. Its membership management, accounting, billing, automatic integration and other modules can be used for any fitness centre.
 
Q. I don’t need all the modules that are there in any fitness software. What can I do?
 
A. You can simply get the best gym management software customized according to your needs.
 
Q. Can I track individual client performance?
 
A. Being a fitness trainer, you are likely to be passionate about helping your members in leading a healthy life. You would like to help them in achieving their fitness goals. With the use of a gym management software, you can create a personalized work schedule for every gym member. Also, you can track the progress of each client.
 
Q. Will I be required to dedicate lots of resources to train my staff for the software?
 
A. When you buy top gym software solution, you and your staff will get training to operate that software. Moreover, you will also be provided with training module and guides for easy navigation. All in all, not much time or resources are demanded by a gym system.
 
Q. What support is available?
 
A. Gym management software vendors help with software installation, employee training, AMC, technical support, system upgrade and a lot more in the name of support.
 
Buyer’s guide for Gym Management Software

Before buying a fitness club management system in India, you need to know why are you buying the respective software. So, here are few things you need to be clear about before going for a gym management system.
 
Need
The first question that should come to your mind is why you need gym software? Do you intend to buy it because you wish to manage your gym members in a better manner? Are you looking for the software because you don’t want any more human error in accounting and billing task? Or you want to invest in the software because you want to build long-term relationship with your clients using its CRM feature? A trail of such questions will help you understand what modules you require in your top gym check-in software.
 
UI/UX
Using a new gym software can be a daunting task, therefore, design of the software plays a vital role. It should be user-friendly. You should not feel a need of help every now and then. An exhaustive gym membership management system with advanced features will never be an issue as long as it has an interface which is easy to use.
 
Budget
Once you are sure about software’s purchase, the next question in the queue is budget. Budget is an important factor that should be considered. There are plenty of top gym management systems available at different range in the market. Once you know your budget, requirement from the software, and have the price list of gym management software, filter out the software that gets a tick on your checklist. You can also go for a software that can be customized as per your budget.
 
Demo
Most gym management software vendors provide with ‘free trial’ and ‘demo’ options, and it is important to use them. You will know about software’s features and modules in detail. Thereby, you will know if the gym system is fit for your gym business or not.
 
List of 10 Best Gym Management Software Sellers
Easy Gym Software
Okfit
APPToFit
HealthDESK
Gym Mate
Gymneshia
Jivine
Mink Fit
GymERP
FitnessForce