Buyer's Guide for Top Catering Management Software

Found our list of Catering Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. Catering Management Software Overview
  2. How Does Catering Software for Restaurant Work?
  3. Common Features of Catering Software
  4. Benefits of Using Catering Management Software
  5. Potential Issues with Catering Management Software
  6. Catering Software Pricing in India

Catering Management Software Overview

The catering software application enables caterers to cut costs and save time by automating repetitive operations and preplanning activities. It also helps them organize events successfully, cut wastage, track expenses, communicate with the staff and customers, and more.

Corporate event caterers use catering business software, restaurant owners, food and grocery wholesalers, or anyone who supplies goods, workforce, or service to food events.

How Does Catering Software for Restaurant Work?

Restaurants are among the largest users of catering software programs. Catering software enables restaurant owners to increase operational efficiency and customer satisfaction by automating the workflow. Catering software for restaurants works in the following ways:

  • Schedule Booking: Restaurants can easily manage customer bookings with the help of catering event software. It helps owners find available dates for catering services, generate cost estimates and raise quotations quickly.
  • Generated Quotations and Invoices: Catering software for restaurants can easily calculate and generate quotations for different events like birthdays, parties, etc. These event quotations are automatically converted into an invoice on confirmation.
  • Recording Transaction: Catering solution for restaurant records details of each payment, expense, order, receipt, etc., in the datasheet. It enables restaurant managers to maintain viable books of accounts.
  • Manages Inventory: Catering management software helps manage the restaurant's inventory by creating an exhaustive list of food items. This inventory list is further used to generate purchase orders for suppliers.
  • Employee Scheduling: Automated catering management system helps manage leaves, overtime, and work shifts according to the event calendar.
  • Reporting: Catering management system generates valuable reports used to monitor the restaurant's key performance indicators.

Common Features of Catering Software

  • Event Booking: Catering event software automates the booking process for your customers. It helps generate, track and manage multiple quotes, orders, payments, and billing documents through a single dashboard.
  • Costing and Budgeting: Catering costing software helps set budgets, analyze costs and profitability for different catering events. It also helps in identifying potential risks and eliminating unnecessary expenses.
  • Invoicing and Billing: Catering billing software assists in creating professional GST compliant invoices, quotes, and bills. You can set up automatic reminders for payment and send bills directly to the customer's email.
  • Calendar Management: Catering software can keep track of all your catering events and maintain a calendar of upcoming bookings. Catering calendar software provides an insight into user billing, inventory, menu information, and automatic reminders for invoice payment.
  • Accounting: Catering accounting software enables you to record, manage, and retrieve all business transactions, expenses, purchases, receipts, etc. Accounting is critical for catering businesses to determine the cost, overheads, and profitability.
  • Vendor Management: Catering software manages all your suppliers, purchase orders, invoices, and payments. It also provides due dates and accurate ledger balances for all your vendors.
  • Inventory Management: Catering software application manages all the grocery, ingredients, etc., efficiently. It allows you to set up automatic stock rotation, purchase order generation, etc. The software further helps reduce wastage and increase profitability.
  • Supply Chain Management: Supply chain management feature helps track inventory, schedule deliveries, send reminders for stock restocking, check vendor quantity levels, etc.
  • Employee Management: The employee management feature of catering business software allows you to assign jobs and tasks. You can also send reminders for task completion and communicate with the employee by creating task assignments.
  • Customer Relationship Management: Catering CRM software helps communicate with customers using automated reminders, emails, and text messages. It also allows your staff to check customer calls, ratings, and feedback on the go.
  • Reporting: This feature helps caterers get information on various parameters like employee attendance, inventory turnover, event performance, etc. It helps catering business owners make informed decisions.

Benefits of Using Catering Management Software

  • Increases Efficiency: Catering software application automates all repetitive tasks to speed up operations. It reduces manual data entry to eliminate non-value adding processes and increase the overall business productivity.
  • Cost Cutting: Catering automation software reduces costs and saves time. It also helps identify and eliminate unnecessary expenses.
  • Boost Customer Satisfaction: Catering CRM software helps communicate with customers in real-time and provide them quick service. It gives order status information, billing summary, upcoming events, etc., to plan their catering event.
  • Remote Management: Catering cloud service allows you to monitor and control your catering business activities from anywhere. You can view upcoming events, underlying inventory and the availability of staff from anywhere.
  • Better Reporting: Catering software provides a clear business picture by generating reports on all essential parameters. It helps in better planning of catering events and making informed decisions.
  • Time-saving: Catering management software automates billing, event management, employee scheduling, customer communication, etc. It reduces the overall time of managers and the staff to work on other vital activities.
  • Workflow Automation: Catering system software allows you to automate and speed up repetitive tasks. For example, an email will be sent automatically after generating a bill for a new customer, or a reminder will be sent to the caterer if the order status is overdue.
  • Better Estimation: Catering estimating software helps in better forecasting catering events and sales. It allows you to estimate the quotation amount for different events based on the previous services.
  • Reducing Wastage: Catering system software allows you to set up automatic stock rotation, purchase order generation, etc. It helps increase the stock turnover ratio, which decreases wastage and damage.

Potential Issues with Catering Management Software

  • Integration: While most catering software can easily be integrated with other business systems like accounting and MIS, some software is standalone and requires manual data feeding. You must check the integration capabilities of catering management software before buying.
  • Scalability: Dedicated catering business software is scalable primarily as per your business operation. However, many open sources of catering software could not be scaled for your growing needs. Hence, you should check whether a catering system could handle your growing business operations.
  • Customization: Catering management software should be customizable according to your business needs. Catering software with flexible features will give you a competitive edge.
  • Deployment: You must check which type of deployment fits your need. Catering software (SaaS) can be accessed from anywhere but offers less data security than on-premises catering software.
  • User Interface: Having a catering software application with a complex interface would decrease operational efficiency. Before purchasing, you should check whether the catering system is easy to use or not.

Catering Software Pricing in India

Catering management software price depends primarily on the preferences of the buyer. The cost of deploying catering software is worth it, as it helps businesses boost efficiency and profitability. The pricing of catering software systems depends on the following factors:

  • Integration: While most catering software can easily be integrated with other business systems like accounting and MIS, some software is standalone and requires manual data feeding. You must check the integration capabilities of catering management software before buying.
  • Scalability: Dedicated catering business software is scalable primarily as per your business operation. However, many open sources of catering software could not be scaled for your growing needs. Hence, you should check whether a catering system could handle your growing business operations.
  • Customization: Catering management software should be customizable according to your business needs. Catering software with flexible features will give you a competitive edge.
  • Deployment: You must check which type of deployment fits your need. Catering software (SaaS) can be accessed from anywhere but offers less data security than on-premises catering software.
  • User Interface: Having a catering software application with a complex interface would decrease operational efficiency. Before purchasing, you should check whether the catering system is easy to use or not.
  • Deployment Option: Cloud-based software has lower initial pricing than on-premise software.
  • Subscription Model: The pay-as-you-go pricing model is affordable for start-ups, while yearly plans are more suitable for established businesses.
  • Essential or Advanced Features: Catering management systems with customization and integration options have higher pricing than basic features.

Author: Kalpana Arya

Catering Event Management Software

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Indian Mesh Tiffin Management System

By Indian Mesh

4.8 (2 reviews)

Starting Price

₹11,800/6 Months

Inclusive of all taxes

Indian Mesh Tiffin Management software helps those who are dealing in tiffin delivery business, especially for office g... Read More About Indian Mesh Tiffin Management System

Caterease

By Caterease

4.2 (4 reviews)

Starting Price

₹7,021/User

Inclusive of all taxes

Perfect for smaller operations (on and off premise) just getting started with automation, this powerful program offers h... Read More About Caterease

Catering Management Software

By Restaurant catering

4.8 (2 reviews)

Price On Request

From sales to marketing to operations, you and your team will be more productive and increase profits with our powerful... Read More About Catering Management Software

Reserve Interactive

By Reserve Interactive

Price On Request

Reserve Interactive is a complete Hospitality Management Software designed to serve Startups, SMBs, SMEs and Agencies. T... Read More About Reserve Interactive

Catering management tools help manage catering business operations like billing, cost estimation, inventory management, etc. Catering management tools might be standalone utility software or n integration of software, hardware, and system.

CRM in the catering business is a process to manage customers of the catering business in the best possible way. The primary purpose of CRM in the catering industry is to help catering businesses up the sale, satisfy and retain existing customers.

The three major types of catering services are wedding catering, business catering, and social event catering.

The main difference between these two is that banquets provide food for large gatherings in a given venue, while catering service includes serving the food in small groups at different venues.

Neviscater

By Nevis Infosystems

Price On Request

Neviscater is a complete Catering Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Catering... Read More About Neviscater

Last Updated on : 05 Oct, 2022

What Is Catering Software?

Catering management software is a business application designed to automate and streamline all catering operations from billing to inventory management. It helps business owners manage table bookings, set employee schedules, manage inventory, generate bills and reports, and more.

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FAQs About Catering Management Software

There are many caterings management software available in the market which different features and specializations. Although the need of each restaurant is different, Caterease and Neviscater are the most popular catering software for a restaurant.

Catering software is designed for caterers to perform activity related to the preparation, serving or selling food items in an event. Restaurants, pubs, bars, hotels, event managers, banquet halls etc. can use catering management software.

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