Meeting Management Software Questions & Answers

The most used AI tools for physical meetings:

• Plaud note
• Jamie
• Granola
• Otter.ai
• Rev (best accuracy)

Some security measures to protect user data are:

• Encryption: project data is stored both at rest and in transit.
• Access control: prevents outsiders from getting access to sensitive information.
• Audit Logs and Monitoring: It detects anomalies and breaches.

Yes, there are several cloud-based meeting scheduling tools and scheduling apps that can help meeting coordinators schedule across multiple time zones.

Podcastle AI doesn’t have deep built-in analytics dashboards like traditional analytics software, but for reporting & insights it gives you automatic transcription and text summaries, speaker-labelled transcripts you can search and edit, and metadata (like timestamps and filler detection) that help you understand content structure and improve editing workflows. It’s mainly focused on content creation metrics (transcript, edits, audio quality tools) rather than performance analytics; for audience stats you’d pair it with your podcast hosting analytics.

Yes, you can customize room displays and dashboards to match your branding. You can customize your background, logo, colors and fonts.

Here’s how it works:

• Microsoft Outlook & 365: AskCody provides modern add-ins that allow users to schedule meetings, find rooms with the right amenities, request services, and manage visitors—all within Outlook.
• Microsoft Teams: Users can attach Teams links to meetings created in Outlook, making video conferences visible on room displays and dashboards. Meeting data is synced with Microsoft Exchange, ensuring a frictionless experience.
• Microsoft 365 & Azure: Built on Microsoft Azure, AskCody ensures security and scalability while integrating with Exchange Online, Entra ID (formerly Azure AD), and Office 365.

AskCody is a meeting and workspace management platform that integrates with Microsoft Outlook and Microsoft 365 to streamline meeting scheduling, room booking, service requests, and workplace visibility.

AskCody handles visitor management and reception services by pre-registration, digital check-in without paperwork, automated notifications, digital reception allows visitors to check-in, and sends automated messages to hosts and visitors.

To book meeting rooms, desks, and workspaces using AskCody you should:

• Use the AskCody native Booking add-in for Outlook, select location, purpose, equipment, attendees and book a room.
• Use AskCody’s mobile app to book and manage bookings.
• Use AskCody’s Maps select resource and book directly from the map.

Yes, there can be additional costs for extra rooms, workspaces, or receptions.