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Q:

How do I update payslip templates to include statutory IDs aligned with the latest EPFO portal formats?

Sahista Afrin
Jan 04, 2026

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1 Answers

A:

Add fields in the payslip for UAN, Aadhaar-seeded status, and masked Aadhaar (XXXX-XXXX-1234) to match EPFO’s latest displayed format.
Use name and DOB exactly as per EPFO KYC to avoid mismatch—pull these from the HRMS KYC-verified fields only.
Ensure PF components show employee PF, employer PF (EPS + EPF split), and total contributions in the same structure EPFO shows in passbooks.
Keep statutory IDs in a fixed, non-editable block so formatting remains consistent with EPFO/ESIC statutory templates.

Dinesh Kumar
Jan 05, 2026

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Related Question and Answers

Q:

What reports help finance forecast PF/ESIC liabilities when backdated registrations are processed?

Bhaskar Mahanta
Dec 11, 2025

A:

Backdated Liability Report – Shows PF/ESIC contributions due for each employee from the approved coverage start date, split by months.
Amnesty Impact Report – Separates waived penalties/damages from actual contributions so finance can forecast net liability.
Accrual vs. Payable Report – Compares already-booked payroll contributions vs. additional amounts created by backdated approval.
Cash-flow Projection Report – Summarizes total PF/ESIC payable by month to plan upcoming challan payments."

Ramandeep Singh
Dec 12, 2025

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Q:

What employee communications should HR send about the new UAN activation flow using the mobile app?

Avinash kumar singh
Jan 04, 2026

A:

Activation steps message – Explain that UAN must now be activated through the UMANG mobile app using Aadhaar + Face Authentication, with a short 3-step guide.
Pre-requisites alert – Tell employees to ensure Aadhaar is updated, mobile number is linked, and the Face RD app is installed.
Deadline & impact note – Clarify that PF services (KYC, passbook, updates) won’t work until activation is complete.
Support & fallback info – Provide helpline details, common error fixes, and a reminder to upload confirmation/screenshot for HRMS tracking.

Prajjwal singh
Jan 06, 2026

Q:

How do we bulk-validate UANs against the latest EPFO API without storing sensitive data?

Rahul Arya
Jan 04, 2026

A:

Use an authorized EPFO or vetted third-party UAN verification API (sandbox first) to do real-time/batch checks, call the API and receive verification + transaction ID rather than scraping the portal.
Transmit only minimal, non-recoverable identifiers (e.g., HMAC/hash of UAN or one-way token) to the API; never store raw Aadhaar or unmasked PII, persist only verification status, API transaction ID, timestamp and consent record.
Design the flow: upload CSV → client/service hashes UANs → call vendor API in throttled batches → store only masked UAN/status/txn-ID → purge raw files and keep encrypted audit logs for compliance. Also keep an opt-in/consent record for each employee.

Vimal Kumar
Jan 05, 2026

Q:

What payroll cutoffs should we set if EPFO profile updates are pending verification?

Davinder Gill
Jan 02, 2026

A:

Set a KYC verification cutoff (e.g., T-3 days before payroll lock) after which pending Aadhaar/UAN updates won’t affect the current cycle.
Freeze PF-sensitive fields (name, DOB, gender, Aadhaar) at cutoff and defer any unverified changes to the next cycle.
Allow payroll to run but block PF challan generation until EPFO approves the update.
Generate a daily KYC Pending vs Cutoff exception list for HR to follow up.

Manzur Ansari
Jan 04, 2026

Q:

How do we redesign onboarding so UAN generation via face authentication doesn't block first payroll?

RAVINDER KATHURIA
Jan 05, 2026

A:

Let onboarding capture all PF-required fields but mark UAN as pending FAT verification so payroll can run with a temporary placeholder ID.
Trigger employee-led UAN creation via UMANG/FAT in parallel and poll status daily until activation.
Add a PF compliance holds only for contribution filing, not salary processing, so payroll isn’t blocked.
Auto-update UAN in HRMS once FAT succeeds and regenerate PF challans retrospectively for that month

RAJAN PARAB
Jan 06, 2026

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