26 Best Email Backup Software in 2021

What is Email Backup Software? 

Email backup software is used for saving and archiving emails from multiple email services so that they can be recovered or retrieved as the need arises. Email backup tools offer a centralised repository for backing up all your emails either on a portable USB Drive or PC. To make the entire file backup process convenient for its end users, the software provides a robust full-text search bar where you can find any attachment or file from the vast database.

Mail backup software is ideal for creating a comprehensive back up of files, images, calendars, and signatures. It creates differential backups across multiple storage devices like local drive, network drive or USB flash drive. Email backup solutions also support selective file restorations, scheduling of email backups and password protected data backup.

Most Common Features of Email Backup Software 

Multi-Device Enail Backup: Email backup software lets you do file backups at multiple locations like flash drive, hard drive and local disks. It is also easy to do incremental as well as differential backups with the software.

Backup schedules: Email backup tools are best for creating automated backup schedules – day wise, week wise and month wise.

One-click email restore: Email backup solutions can be used for one-click restore on Gmail & Outlook along with easy email migration.

Email viewer: Email backup service solutions provide a built-in email viewer that can be used for reading emails from any device.

Cloud to cloud backups: Email backup software is ideal for creating cloud to cloud email backups from public email services like G Suite & Microsoft Office, and from private email services.

Email filter: The Gmail backup software offers an email filter for setting the time interval for storing Gmail backup emails.

Social media integration: Email back up tools integrate well with apps like Twitter, WhatsApp and Facebook to archive conversations around your brand.

Folder structure & email properties: Email backup service tools help maintain folder structure and email properties during the email message backup process.

Batch mode: Batch mode can be used to take backups from several online accounts once all the account credentials get submitted.

Filtration & proxy settings: This feature in email backup solutions supports super easy backups for the chosen webmail mailboxes.

7 Benefits of Using Email Backup Tools 

1. Retrieving emails: Email backup solutions can be used for handling several email accounts, all at once and retrieving all the emails.

2. Compatible with email servers: Mail backup software is compatible with popular email services and those servers which support SMPT, POP3 or IMAP.

3. Encryption for email security: Email backup solutions offer military-grade encryption security for email backups and archives along with email compression and deduplication.

4. Backup storage support: Email backup software offers backup storage support on FTP servers, network and local drives and more. Also, it provides an easy restore option.

5. Backing up IMAP messages: These backup tools support the quick backing up of IMAP messages (Internet Access Message Protocol) from different online email services.

6. Quick backup of Gmail calendar: Gmail backup tools ensure fast backups for Gmail calendar, contacts and events. The Outlook backup software also archives emails from Outlook, EML & MSG folders.

7. Assigning distinct file names: Use the mail backup software for assigning distinct names to files for easy organization of documents into folders.

What is Email Backup Wizard and How It Functions 

Email backup wizard is a backup utility tool ideal for creating backups for cloud-based, web server-based and desktop-based email services. With the email backup wizard activation key, you can copy attachments, emails, calendars and contacts.

The email backup wizard full version is a versatile application for creating backups of 90 plus email services and applications into several formats. If required, you can even backup selective emails with the help of its filtering option.

Other exciting features of Email Backup Wizard are:

• Preparing backups for email files from various email services into different file formats 
• Using the batch mode to create backups for multiple accounts 
• Extracting email from different email services 
• Adding attachments to email backups 
• Adding several accounts to access them simultaneously 
• Backing up IMAP messages 
• Copying different email application files across multiple accounts 
• Extracting email attachments from cloud services.