How do we capture Zoom Workplace scheduling logs for audit without retaining excess PII?

IT can monitor automation in Zoom Docs to prevent calendar spam by combining administrative controls, API-based monitoring, and user education. The strategy involves managing who can use the AI scheduling features, auditing for abnormal activity, and enforcing strict calendar integration rules.

To configure AI-assisted scheduling in Zoom Workplace to respect working hours and Do Not Disturb (DND) status, you must ensure two key things: that your personal availability is accurately set, and that your external calendars are properly connected and configured. Zoom's AI assistant, AI Companion, uses this synced calendar information to intelligently resolve conflicts.

• Step 1: Set up your working hours

Your personal working hours are the primary source of truth for the AI assistant when booking meetings. This must be set in the Zoom web portal and will be respected by the AI, including for the ""Quick Schedule"" feature in Team Chat.

• Step 2: Connect your external calendar

The AI assistant relies on a synchronized calendar to understand your free and busy times. This is essential for preventing the AI from scheduling a meeting during a DND period or when you are already booked.

• Step 3: Configure Do Not Disturb (DND) settings

While your calendar integration handles busy times from existing meetings, your DND status provides an extra layer of protection from instant disruptions.

In 2025, popular free video conferencing tools include Zoom, Google Meet, and Microsoft Teams.

Some of the popular video conferencing tools are Zoom, Microsoft Teams, Skype, Avaya Workspace Client, etc.