Web and Video conferencing software is a computer application that helps to connect online one or more person at same time from different locations. With this conferencing system allow enabling video and audio chat for the better communication and this is done by the good internet connection.
Last Updated on : 28 Oct, 2021
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Found our list of Video Conferencing Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!
Web and Video conferencing software is a computer application that helps to connect online one or more person at same time from different locations. With this conferencing system allow enabling video and audio chat for the better communication and this is done by the good internet connection. During the video conference we can easily share our attachments to anyone of the conference with the help of amazing live chat option.
Best part of the video conferencing software application is you can connect with any device and medium like mobile web browser, mobile app, desktop app, and desktop browser.
The rise of online video conference solutions has led to massive cost-cutting on regular cellular calls, travelling, etc. with an improvement in productivity and time management of the companies. Video collaboration software offers integration of various interactive tools for enhanced communication with scalability where multiple users can join a conference.
Three types of video conferencing system software which help to connect different ways.
Telepresence allows hosting a meeting with the utmost closeness, even if they are not physically present in the same room. Large screens are set up and cameras are located at eye level range. This is mostly used in concerts.
This type of live conferencing solution enables group video conference from a centralized location where all the hardware and codec equipment is located.
The desktop video conferencing solution is the most widely used conferencing solution. It allows users to connect to conferences through the webcam from any location. No extra mounted camera or codecs are required, a normal PC can host conferences.
Video conferencing app offers the online chatbot feature that allows users to communicate on both group and interpersonal level. Its utility varies based on the users’ reasons for using it; e.g. online teachers can use this to communicate with students.
online meeting solutions allow users to share applications from their PC. Users can attach files from their system and share it with their peers during the conference in real-time.
The online meeting platform provides users with an online whiteboard that empowers the speakers to convey their point better. The electronic whiteboard provided by a first-rate video conferencing software allows users to add images, draw images, etc.
Video conferencing software allows users to share important files through the software. These include operational reports, documents, SOPs, etc. Companies can use this feature to keep their stakeholders constantly informed and keep them updated at all times.
Individuals can interact in real-time with their prospects through a desktop video conferencing solution. It facilitates live interaction through high definition webinar-style means of communication. Audio-video conferencing solutions ensure that the quality of live media is of superior quality for seamless interaction.
Private and Group Chat
Online video conference solution enables all the participants with a private and a group chat function. It lets the participants to have interpersonal and group discussions on topics concerning to them. E.g., business associates can involve in interpersonal discussions with regards to their dealings through chat.
Desktop video conferencing allows users to record their interaction at their preferred location for storage (both home server and cloud services). This feature allows users to recollect their interactions instantly whenever required.
Video conferencing solutions enable users to share the live conference session with participants directly from the live broadcast software. It is an easy way to join the conference as it allows participants to join the session directly by just clicking the link. Plus, users can restrict the control for certain participants based on their designation.
Organizations can record all the live conference sessions that they conduct for future recollection. It is helpful for certain trades such as online teaching which require creating an online course out of the live conferences.
A good online video conference software assists in automatic tracking of the speaker in a live conference with multiple participants. It does so by highlighting the speaker so that other participants can notice. It is a quintessential feature for live conferences with multiple attendees.
Video conferencing solutions are designed to clock the background noise coming from a participant’s environment to ensure better audio quality. It allows enhanced communication during a live conference.
Acoustic fencing allows users to fine tune the audio settings that are usually uncontrollable. The feature allows users to reduce the disturbances that come from environment. It includes functions like echo adjustment, sound absorption, etc.
Online meeting solutions enable participants to optimize their camera output for better video quality during live conferences. It automatically tracks the user’s movement and zooms on the focus point automatically.
Mobile Video Conferencing
Video conferencing app provide mobile application for users to participate from any device in real-time. Mobile conferencing makes it easier for participants to join the conference. The easy accessibility enhances the collaborative effort for the teams.
Video Conferencing solution facilitate companies to conduct meetings on the go. It is a quintessential solution to have for companies that have their employees travel consistently and/or have a work from home environment. Online video conferencing solutions enables face-to-face communication with peoples of their interest at any time. The online video conferencing software allows all the parties to participate with ease from their location at any given time as users can pre-schedule the call.
Video conferencing applications have changed the way organizations used to outreach their clients and communicate. Live conference solutions do not limit itself to video interaction, it is packed with features such as audio calling, text chats, digital whiteboard for better communication in problem-solving time. Plus, a video collaboration solution also provides optimization for audio and video quality to ensure high quality output even with a weaker network.
Online video conferencing app offer chatbots, audio calling, and video calling feature for seamless communication.
Users and participants can use a single online meeting solution to participate in the live conference from any location at any given time. Organizations/individuals do not require another customer outreach portal to interact with clients.
Online conferencing solutions allow users to schedule video calls hey at any time and participants can reach out to them from anywhere. It saves a lot of time and money for travelling to meet clients.
The live video conferencing app results in higher attendance and engagement as it enables them to interact with their peers from their place of choice without any inconvenience.
Enabling the digital work culture
Live video conferencing solutions introduce a unique style of work culture that involves working digitally from any place. It gets away with the concept of working from an office space.
Improved Employee Communication and Productivity
Live video conferencing solution involves consistent communication and works reporting which leads to higher productivity and engagement with the employee.
Holding online meetings and events is easier now with the best video conferencing software. With the help of audio support in broadcast quality and various productivity tools, you can easily collaborate online for seamless communication. Let us have a look at how web conferencing tools and video conferencing systems in their own ways help streamline online meeting processes.
Web Conferencing Software
Video Conferencing Software
|Objective: Content sharing is an essential part of web conferencing software||Objective: Live Communication with Video Conferencing Software|
|Internet Connectivity: Compulsory||Internet Connectivity: Optional|
|Authorization: Less confidentiality as no authorization is required for accessing links||Authorization: Highly secure as authorization is mandatory|
Number of participants/speaker:
|Number of participants/speakers: Based on the server capacity of software.|
|Feedback System: Feedback can be given only through chats.||Feedback System: Audio or video mode can be used for giving feedback.|
|Integration: Can be attached with calenders.||Integration: To be integrated with any system.|
|Hardware Requirement: You can join via web browser and third-party plugins.||Hardware Requirement: Often requires the video conference equipment setup.|
Improve business efficiency and team communication using web conferencing software solutions. Video conferencing tools are suitable for all business types and help boost business productivity. Let us compare free video conferencing systems with paid ones to check how both the versions help conduct well-organized video conferences for your business.
Free Video Conferencing
Paid Video Conferencing
|Number of Users: The number of users is limited to a very less number||Number of Users: The number of users is either unlimited or high|
|Business SMS/Calls: There is always a fixed number of messages and calls that you can make||Business SMS/Calls: Support for Unlimited number of calls, messages and internet faxes|
|Reports: Often provides limited reporting features||Reports: You can access the quality of your conference based on different performance metrics|
|Video meetings & audio conferences: The number of audio and video meet is fixed in free web conference solutions||Video meetings & audio conferences: The number of virtual audio/video meets is either high or unlimited|
|Support services: May not always be there||Support services: 24/7 support available|
Web conferencing software helps enhance collaboration and communication between team members, clients, and other stakeholders. With the help of video conferencing software's collaborative tools, you can share files, organize virtual conferences, and conduct online meetings.
Many businesses rely on open source video conferencing software to organize successful virtual meets within their budget.
Multipoint conference support by online meeting platforms helps organize conferences that have more than two participants. This fully functional collaborative tool would let you use slide shows, group text chats, screen captures and shares to connect with a good number of participants through video conference.
Distance learning or business meeting paid and open source video conferencing systems offer collaborative tools for delivering audio, video and other such content for a webinar. Uploading slide decks, presentations, exchanging chat messages and sharing desktop screens are some of the best collaborative tools provided by web conferencing software for hosting webinars.
All the webinars that you conduct can be recorded and saved easily in the targeted location of the administrator's computing system. The one click support feature helps record webinar sessions automatically and you can even share these with selected recipients.
Paid and free video conferencing online solutions generate address books comprising of user accounts. User accounts have all contact information such as email address, phone number, etc. It is usually the server administrator that creates address books and you have the option of creating user groups.
Best free video conferencing solutions and premium ones provide various mechanisms for scheduling weekly as well as non-recurring online meetings. Sharing conference URL/IDs or sending automatic email invites, everything is easy with the software's one-click browser access and server integration.
How to Find the Best Video Conferencing Equipment
Experience seamless communication with web conferencing software and enjoy calling, messaging, and other collaboration tools with a single platform. Check out what features would help in selecting the best video conferencing software to conduct free video conference online.
Role-based conferencing is one such mode of video conferencing where the moderator can choose a select number of participants as speakers. Most such video conferencing software solutions offer support for up to thirty-six speakers that can be picked as speakers. Everybody else present in the conference can see and hear these speakers while the rest of the participants remain invisible to each other.
During any video conferencing session, you can give your participants the option of giving audio remarks and feedback through show slides, polls, chat messages. This is an important feature to make real-time improvement and increase the participants’ engagement.
Web conferencing tools let end-users add additional moderators to a conference. Moderators help conduct well-organized virtual meetings where they constantly mute/unmute speaker's microphones to give everybody a chance to be heard. Managing legacy endpoints is equally important and moderators help perform this task by changing video layouts.
Remote desktop controls in video conferencing software offer remote access to any customer's or co-worker's computer for remote sessions. This feature for controlling remote desktop can also be used for co-editing documents, presentations, and charts as well as co-browsing web pages.
Manage, promote, and analyze all your web events using the best video conferencing software. Hosting a virtual meet with close business associates or large-scale events, everything is hassle-free with paid and free video conferencing online systems.
Host high definition online conferences with Pexip video conferencing software. You can use the software for even hosting conferences on cloud services. Connect all your video calls with the rest of the participants using a one-click joining workflow in the Pexip video conferencing tool.
Key features of Pexip Video Conferencing Tool:
Share screen and manage online conferences with ezTalks Meetings free video conferencing software. Aside from free high definition web video conferences, you can also take advantage of this online meeting platform's robust whiteboard collaborative tools.
Key features of ezTalks Meetings:
Take advantage of this open-source video conferencing system for sharing screen and effortless online video collaborations. Edit files, organize video calls and record audio sessions with Apace OpenMeetings free video conferencing online software.
Key features of Apache OpenMeetings:
Host VoIP calls and audio sessions with Google Hangouts web conferencing software. You can also use this free video conferencing software solution for sending SMS, instant messages, and video chats. Low light mode and live captions are the other features of Google Hangouts.
Key features of Google Hangouts:
|Video Conferencing Software Cost|
|Best Video Conferencing Software||Price||Ratings|
|Microsoft Teams||₹236 /Month||4.5|
|Cisco Webex Meeting Center with VOIP & PSTN||₹16520 /User||4.8|
|Audio Conferencing in Office 365||₹330||4.5|
|Zoom Meetings||₹18384 /Year||4.7|
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Q1 - best video conferencing software and apps for small business.
The video conferencing software is designed for online meetings in organizations. It helps during important meetings and conferences without any interruption. Communication is the key to business growth in any size of the organization and this is possible by amazing systems that are known Video conferencing software for work from home employees and employers.
Here are the best video conferencing software that help us to connect online.