Buyer's Guide for Top Web Conferencing Software

Found our list of Web Conferencing Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

What is Web Conferencing Software?
Most Common Features of Web Conferencing Software
How Web Conferencing Helps Businesses: Web Conferencing Tools Benefits
How to Find the Best Virtual Conference Software?

What is Web Conferencing Software?

Web conferencing software is used for conducting or attending meetings with the help of internet-connected devices. It is also popularly termed as online conferencing software. Web meeting software is frequently used by businesses to conduct online trainings, web conferencing, live meetings and client presentations.

Most Common Features of Web Conferencing Software

Screen sharing: Online video conferencing software would be incomplete without the screen sharing option where participants or team members can view what is being shown on the host’s screen. Participants can also co-share their screens to have better discussions.

Whiteboard: There are pointers that need to be highlighted to show critical facts. At this point, the role of whiteboard comes into play. Users in online video conference platforms can use whiteboarding option to mark, encircle, highlight, etc. for showing an important fact or information.

Video conferencing: You can connect with your clients and employees online anytime and from anywhere through video conferencing. Video calling is a good way to stay updated about the progress of your remote team members as well as narrating work-related responsibilities.

File sharing: Through web meeting software, you can share not just the presentations, guidelines, information or facts but also files, folders and documents. Files can be shared in any format and you can add guest invites for people to view these files. This is important to ensure uninterrupted processes with hassle-free document sharing.

Desktop sharing: Most paid and free web conference tools provide for a versatile desktop sharing experience wherein participants or remote team members can view the content on other’s screens. Web conferencing software makes this possible through image transmission techniques. This technique optimizes the image transmission speed and doesn't use much of a system's calculating power.

Full reporting: Web meeting software lets you access reports related to text conversations, attendance and content sharing. These reports can either be transferred into Excel file format or van be directly integrated with CRM systems.

Shared presentation: As the name suggests, any presenter can add participant (s) to view the presentation. Such presentations run simultaneously on computer screens of all the other participants.

Co-browsing: Online conferencing software allows users to surf the internet as a group. This option is used for browsing through client websites in order to explain the features or collect feedback regarding the design or content of a website.

How Web Conferencing Helps Businesses: Web Conferencing Tools Benefits

Meeting Recordings: In a team of remote workers, the probability of one or more members not able to attend the meeting is always there. As a result, the meeting recording feature is available in the top web conferencing software. Minutes of the meeting can also be accessed by those who missed the online video conference.

Chat Functionalities: The chat feature is available in both paid and free web conference tools. It becomes handy during question and answer sessions wherein users can communicate with each other without disrupting the flow of the presentation.

User-Friendly Interface: Your clients and team members can stay connected even remotely through video conferencing platforms. Users can initiate a call, invite attendees, record sessions, and more. All these features can be managed with just a few clicks.

Multi-device support: Web meeting management tools can be used on any computing device be it a mobile, a tablet, laptop, or desktop. While you are on the go, you can easily connect with the team through the device that is available to you.

Quality audio/video calls: Web conferencing software comes with HD video/audio call functionality. Web conferencing software helps communicate with the participants and share charts/graphs during a presentation with clarity. Furthermore, this HD call quality is attached with features for brightness settings adjustments, auto-mute, and noise cancellation.

Security: Top web conferencing software comes with attached security features such as permissions, user authentication, and a list of confidential attendees. These are mandatory mechanisms to maintain the security, safety, and authenticity of the files and documents.

How to Find the Best Virtual Conference Software?

In web conferencing software look for the following features for not just a flawless video calling/ conferencing experience but also a more durable software solution for all your teleconferencing requirements.

Customizable Display: Look for a virtual conference software that integrates with your website and configures the functionality, features, and looks of the same. This is important for branding purposes to showcase your company motto clearly.

Advanced VoIP: Many times, a computing device lacks the level of audio clarity that is required during audio conferencing. Therefore, an advanced VoIP (voice over IP) is instrumental in offering high-quality calls without letting participants go through the hassle of installing any other platform.

Mobility: It goes without saying that online video conference platforms should be mobile-device friendly so that a computing device is never the reason behind a missed audio/video meeting call.

Polls and surveys: Polls and surveys are a great way to collect the views of your team members or clients on any topic. You can also collect feedback over recent presentation(s) or conduct quizzes on a new topic.

One-click meetings: Get a web conferencing software that helps connect with presenters, customers, clients, and attendees from any part of the world through a single click. No complicated features, buttons, or menus to go through for establishing the connection.

Author: Kalpana Arya

Web Conferencing Software

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Last Updated on : 04 Feb, 2023

What is Web Conference Software?

The best web conference software helps organize remote meetings through channels like video conferencing, VoIP, file sharing, instant messaging, file and screen sharing. The platform further enables remote employees, customers, and partners to stay connected remotely.

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