What is Screen Sharing Software?

Screen sharing software is a computer application that helps broadcast content from one device to multiple other devices. Screen sharing tools make is easy to collaborate, share data, and demonstrative products or services.

Computer screen share software can be used for collaborating and sharing the content on your screen with several participants, all at once and it can even be embedded to websites for starting quick online sessions. Desktop share software ensures frictionless collaboration with online attendees through cloud recording and viewer registration. You can share screens, swap presenters, share mouse access, and more with mobile and PC screen-sharing software solutions.

What are the Common Types of Screen Sharing Software

Desktop-based screen share software and screen sharing apps can either be used in a standalone manner or as an important module with video conferencing solutions. Top video conferencing solutions come with advanced screen sharing modules to allow users share screens and contents while interacting via audio and video.

What Makes a Great Screen Sharing Software

Device compatibility: Remote screen sharing software should work on both mobile and desktop so that it is easy to share content even while on the go. Multi-device compatibility is a convenient feature for large teams.

Collaboration features: Windows desktop sharing functionality provides collaboration features like switching the presenter, co-browsing, co-editing, combined annotation, etc.

Time for screen sharing: Desktop sharing applications let you share the screen with teams for an unlimited amount of time. This is the best part that there are no time restrictions to share contents with other devices.

User numbers: Popular desktop screen share software makes it possible for teams to share the screen with as many users as there are available.

Web Access: Online screen sharing software requires no installation and can be easily accessed on the web across any device.

Most Common Features of Screen Sharing Software

Live Chat with a Group: Group lives chat feature is useful for participants of a session to interact with each other without interrupting the flow of the presenter.

Audio & Video Conferencing: Most screen-sharing solutions allow the integration with audio and video collaboration platforms. This allows users to communicate through the channel of their choice.

Screen sharing: Computer screen share software offers advanced controls for both screen sharing and recording purposes.

Annotation option: Screen sharing tools provide annotation options to mark on the screen what exactly the presenter is talking about.

Hosting private sessions: Desktop share software provides temporary passcodes to help you host private sessions directly from the browser, which can be joined by any participant irrespective of the device available with them.

Sharing audio & video: Mobile and PC screen sharing software can be used for sharing videos and audio with participants in real-time.

Presenter swap: Screen sharing software for windows and other devices makes it easy to switch roles from a viewer to a presenter and vice-versa during online sessions and screen sharing.

Remote access: Desktop sharing applications allow admins to transfer control of the mouse to another participant for screen and file sharing during sessions and meetings.

Inbuilt phone system: Screen sharing tools have an inbuilt phone system to initiate HD video meets, audio conversations, text messaging, and document collaboration.

Quick integration: Best apps for screen sharing can be integrated with your website or existing apps for simplifying workflows.

HTML viewer: Best apps for screen sharing provide an HTML viewer that can be used by other attendees for joining the online session directly through the web browser or mobile devices.

Session recording: Some of the top screen sharing tools allow the recording of screen sharing sessions for the later use.

Preview: While you are sharing your screen with attendees, you can also have a view of what your screen looks like.

7 Benefits of Screen Sharing Software

1. Real-time screen sharing: The best screen share software would let you share the screen in real-time easily either through a web browser or the installed app.

2. Extensions for live sharing: Best apps for screen sharing offer browser extensions so that the person with whom the screen has to be shared doesn't need to download any application.

3. Reduces Costs & Saves Time: Businesses can connect with their vendors and customers virtually through good quality screen sharing. It saves time on frequent traveling and follow-ups.

4. Easy to record screen sharing sessions: Screen sharing apps for PC and mobile let you save your sessions immediately in the cloud for quick access later on.

5. Drag and drop functionality for easy sharing: This tool in remote screen sharing soft helps to share content with other participants in a conversation window.

6. Quick & hassle-free collaboration: The best screen share software allows seamless collaboration by letting team members co-browse and co-edit content.

7. Simple online meets: Windows desktop sharing or online meets, both these are quite simple given the screen-sharing app’s easy interface.

List of the Screen Sharing Software

TeamViewer Share Screen: TeamViewer is a desktop share software using augmented reality and remote connectivity for connecting online with clients and remote teams. Screen sharing can be done using the application's advanced remote control access capabilities. The remote screen sharing software is best for organizing online meetings and collaborating with team members.

AnyDesk Screen Sharing: AnyDesk screen sharing app is ideal for sharing and transferring files from remote locations. The feature of Unattended Access provides an easy connection from any location for sharing the screen. What makes AnyDesk unique is its highly secured file-sharing system that depends on TLS 1.2 technology and standard encryption.

GoToMeeting Share Screen: GoToMeeting desktop screen share software ensures one-click meetings. Hosting and managing online meets become quite easy. Screen and file sharing during such sessions is hassle-free too with GoToMeeting desktop share software. The software also offers cloud recording, voice commands, and a room launcher.

RingCentral: RingCentral is a screen-sharing app for PC supporting file and screen sharing, task management, video conferencing and text messaging capabilities. Invite participants and set up quick virtual meets with RingCentral's easy user interface.

Screenleap: Screenleap screen sharing software for windows and iOS offers browser extensions along with easy to install apps for file sharing purposes. The platform's added extensions are convenient options especially for attendees or clients as they don't have to install any app for viewing the screen or swapping presenters.

Trends of Screen Sharing Software

Screen sharing software as is used for sharing a computer screen with other collaborators is a critical resource for growing businesses. The usage of these tools has sort of doubled post-pandemic and the market and latest trends indicate a favorable trend for screen sharing tools.

Some contributing factors have led to an escalation in the demand for screen share software. A Forbes, Hubspot study 2020 highlights these factors:

• Around fifty-five percent of companies are supporting a remote workforce 
• This number is about to touch more than seventy percent by the year 2022 
• Currently, thirty percent of employees are working from remote full time 
• Between the years 2010-20, the percentage of remote workers has risen by 400 percent 

Let us have a look at some of the important screen sharing software trends:

Wide adaptability: Desktop screen share software is adapted across industry verticals for internal communication. Group meetings, brainstorming, discussions and monitoring the work, the software is used for all these activities and more. Then there are sales and business development teams, which use the platform for collaborating with key stakeholders for product demos and professional communication.

Improved integrations: Not just wide deployment but also technological developments have made the software quite advanced in its functioning. New product innovations have made it easy for the screen sharing solution to be integrated with video conferencing and webinar software solutions.

Demand for cloud-based screen sharing solutions: Based on the deployment type, currently it is the cloud-based model, which is witnessing high demand. This has been so because screen sharing with multiple stakeholders at once is easy with a cloud-based solution. Plus, these can be customized as per a business's requirements and are cost-effective.

Who Uses Screen Sharing App for PC and Mobile

Mobile and PC screen-sharing software is best suited for conducting demos, webinars, and team meetings. These screen sharing apps for PC and mobile function well as video conferencing apps for arranging HD online audio and video sessions. Hosting the screen for file and screen sharing is hassle-free with screen-sharing tools. The software has vast usage amongst:

• Start-ups and SMBs 
• Students and educators 
• IT professionals 
• Software vendors 
• Remote and WFH teams 
• Business enterprises 
• Telecommunication companies 

Best apps for screen sharing provide multiple features like collaborative annotation, host switching, annotation tools communication logs, and more. Share quickly the screen with the best screen share software and connect with a wider audience or remotely located teams for efficient work collaboration.