Top 13 Video Conferencing Equipment in 2021 for Best Audio Visual Experience

| June 11, 2020

updated on July 1, 2021 at 7:55 pm

Video conferencing equipment

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Video conferencing equipment tools are collaborative tools for organising virtual meetings and conferences in real time. Video conferencing gear is meant for a superior audio and video quality experience to make remote conferences productive as well as engaging.

Best video conferencing equipment

What is Video Conferencing Equipment?

Video conferencing equipment is an audio and video enabling device, which helps businesses conduct remote video meeting sessions and conference calls. Video conferencing devices help with screen sharing, whiteboarding, call analytics, recording, transcribing, wireless projection.

You can conduct meetings and webinars with the use of best video conferencing equipment tools like  speakerphones, cameras, microphones and more.

Major Features & Capabilities of Video Conferencing Equipment

When most of the people are working from home currently, there has been a huge increase in the use of through remote conferencing solutions and video teleconference systems for connecting with employees and customers.

You can brainstorm with your team members to enhance productivity at work and ensure complete participation by each team member through best video conference cameras, speakers, microphones and other equipment for large rooms and small ones. The core features of any video conferencing equipment are:

  • Screen sharing

    Screen sharing is the most important part of using video teleconference equipment. The entire team needs to see the content and information that is being shared on the screen display.

  • VoIP

    Voice Over Internet Protocol offers a complete package that lets users shift easily with click of one single button from voice calls to video calls and group meetings.

  • Remote control

    The best video conferencing equipment with the mouse and keyboard functionality can help with editing and sharing documents, all in real-time.

  • Call recording

    Most of video conferencing devices offer support for unlimited call recordings so that the same can be accessed anytime over cloud storage. The same applies for sharing the recorded information with other team members.

  • Branding

    When using video conferencing device and tools, you can add logos, background and other branding features to showcase your brand in the market.

  • Automatic framing

    Automatic framing is a dynamic feature of the best video conferencing equipment that makes adjustments with regard to zoom in/out, camera angles and view settings.Such processes would otherwise become tedious if done manually. With auto-framing, it is possible to view everyone in the meeting and adjust the settings accordingly.

  • Speaker tracking

    In a room full of people, speaker tracking with its advanced microphone array captures the person speaking and zooms immediately. This saves the possibility of confusion of any kind for other listeners present during the virtual meet.

Check out the best video conferencing software

List of Top 13 Video Conferencing Equipment

Cisco Video Conferencing Devices

  • Cisco Webex Calling

Best for: Switching easily between devices & system integrations

Conferencing equipment

Cisco Webex Calling is one of the best video conferencing equipments offering cloud calling and team collaboration services to businesses big and small. The multi-tenant cloud based model has advanced PBX features for superior calling collaboration support for both mobile and desktop devices.

Cisco Webex Video Conferencing Equipment for Office Features:

  • Cloud collaboration bundle

    It provides a portfolio of integrated devices, cloud calling and customer care. You can manage all the team calls and meetings with Cisco Webex video conferencing equipment.

  • System integration

    Integration with other Webex devices and Webex Meetings for a rich user interface.

  • Collaboration flex plan

    Security of all investments in unified communications manager license available in Cisco Webex video conference gear.

  • Multisite support

    Multisite support for managing multi-national networking requirements.

  • Smooth migration

    This video conferencing hardware ensures a hassle-free migration from on premises deployment to cloud.

Cisco Webex Video Conferencing Equipment Price: Cisco WebEx Starter plan starts at ₹ 944.92 per host per month.

Cisco Webex Calling USP:

  • Easily switch between devices
  • Quick notifications to email IDs
  • Add new people with ease
  • Call forwarding feature enabled

Pros:

  • Screen sharing feature is quite useful
  • Easy to make audio connections and do call routing
  • The video conferencing device is quite easy to configure
  • You can integrate this platform hassle-free with third-party applications
  • Best for file sharing & arranging group meets

Cons:

  • Mobile app functionality not that great

  • Cisco Webex DX

Best for: External LCD displays and digital whiteboarding

Take your business to next level by undertaking high quality video conference calls to clients and customers through Cisco Webex DX’s video conferencing installation in your computing system. You can annotate, share or run whiteboard tutorials easily through this video conferencing hardware.

Cisco Webex DX Features:

  • Intuitive plugscreen

    Intuitive plugscreen with advanced touch screen support. All you need is a USB wideband audio headset.

  • Digital whiteboarding

    Available across all video conferencing devices by Cisco for sharing content during meetings.

  • H.264 AVC

    Advanced video coding with H.264 AVC for secured and reliable calling/communication processes.

  • External display

    LCD display for clear video conferencing sessions.

Price details of Cisco Webex DX: Available at one-time payment of ₹1,77,634.96.

Cisco Webex DX USP:

  • Real time meetings with an option to create spaces for trainings and events.
  • User friendly interface for connecting with multiple people at the same time.
  • Instant messaging and no worries of spam messages.
  • Cloud support for file storage.

Pros:

  • Very easy to use
  • Amazing touchscreen feature
  • Seamless integration with Webex DX Teams
  • Exceptional camera quality

Cons:

  • Integration with Microsoft Teams unavailable

Polycom VC Devices

Video conferencing unit
  • Poly Calisto Speakerphone Series

Best for: Omnidirectional microphone & noise reduction capabilities

Plug and play capabilities along with an intuitive user interface make Poly Calisto Speakerphone Series an ideal audio-visual equipment for conferences. You can manage calls from multiple devices whether a PC, mobile or a tablet and merge multiple calls with high quality audio services.

Poly Calisto Video Conferencing Hardware Features:

  • 360 degree room coverage

    Ideal for those using mobile devices. You can manage calls in any setting by using the video conferencing equipment’s noise reduction features.

  • Digital signal processing

    Digital signal processing for decreasing disturbances by echo sound and other noises.

  • Multilingual interface

    With support available in around sixteen languages, the Poly conferencing equipment is configurable by Plantronics Hubs Software.

  • Microphone voice pickup

    During the calls involving multiple people in a room set up, Poly Calisto easily picks up sounds from a distance as far as one meter easily.

Poly Calisto Speakerphone Series Price: The plan price of this video conferencing hardware is ₹17,970. More details are available on Techjockey.

Poly Calisto Speakerphone USP:

  • Begin an audio conference from any location
  • Duration of available talk time up to thirty hours, which is quite good
  • Dynamic mute option available
  • Best for conference room video conferencing

Pros:

  • Single switch to turn off/on the device is super easy to use
  • Best for conversing during group chats
  • Settings customizable so you can configure the device as per your requirements

Cons:

  • NA

  • Poly Voyager Bluetooth Headset System

Best for: Voice alerts and sound guard

Teleconferencing equipment

Cover all your business meetings and official calls with Poly Voyager Bluetooth Headset System. Irrespective of your location, you can use Poly Voyager Bluetooth headsets for connecting your PC or Mac OS device to high quality audio/video calls.

Further, you can customise the feature and language settings on Poly Voyager Bluetooth headset to suit your work requirements. 

Poly Voyager Bluetooth Headset Features:

  • Voice platforms compatibility

    Video conferencing devices are compatible with voice platforms such as Microsoft Teams, Skype, Zoom and Avaya.

  • WindSmart technology

    Windsmart technology helps onnect even when you are at any outdoor location, without any hassle.

  • Omnidirectional

    The microphone support within this audio visual equipment for conferences is omnidirectional so that background noises can be eliminated easily.

  • Sound guard

    Hearing protection available for sounds above 118dBA.

  • Enhanced voice alerts

    Alerts to remind the user of status of the connection, remaining time and muting.

Price of Poly Voyager Bluetooth Headset System: The starting price is ₹13,300. Please connect with us for updates regarding pricing plans.

Poly Voyager Bluetooth Headset USP:

  • No complicated installations required, just one wireless headset system sufficient to do the job
  • P 2i coating for moisture resistance during outdoor use
  • Media controls such as track back, forward, play and pause.

Pros:

  • Comfortable to wear
  • You can change the settings either from desktop or mobile
  • Noise cancellation feature is amazing
  • Answer & ignore feature for managing calls is very helpful
  • Exceptional audio performance
  • Strong battery support

Cons:

  • NA

  • Poly EagleEye Camera

Best for: Accurate colour displays and visuals

Poly EagleEye Camera helps keep everyone in the loop during team meetings and group conversations with superior internal microphones technology for clear sound.

Poly EagleEye is one of the best video conference cameras for large rooms where every attendee can be clearly viewed and engaged. Poly EagleEye Cube Camera in HD offers advanced features as 5*zoom and group framing for powerful virtual meetings.

Poly EagleEye Camera Features:

  • 4K sensor

    4K sensor for advanced zooming and clear closeup views.

  • Automatic group framing

    The speaker tracking feature provides 120-degree field view.

  • Single cable connection

    Single cable connection for all kinds of connections, thus removing the hassle of complicated cabling.

  • Premium optics

    Premic optics for accurate visuals and colour display.

Price of Poly EagleEye Camera: The video conferencing equipment is priced at around ₹54,186. Please connect with us for more details.  

Poly EagleEye Camera USP: 

  • Plug and play functionality that works with almost every video platform
  • Ensures higher comfort and performance
  • Advanced audio features make it possible for everyone to hear well the conversations

Pros:

  • Prompt customer service
  • Great video quality
  • Adjustable autofocus functionality

Cons:

  • NA

Logitech Video Conferencing Devices

  • Logitech MeetUp Camera

Best for: Integrated microphone support

Conduct online and virtual meetings with Logitech MeetUp’s ultrawide lens. Use this video teleconference system’s plug and play connection with a USB connected to your computer system.

This video conferencing hardware also helps organise virtual meets and remote conferences for streamlining workflow processes and improving employees’ engagement.

Logitech Video Conferencing System Features:

  • Acoustic Echo Cancellation (AEC)

    AEC for managing different kinds of noises and suppressing the background noise.

  • Autoframe/reframe

    Autoframe and reframe participants as they enter the meeting room or as per the demand.

  • Saturation optimisation

    This feature comes handy when required for cancelling video noise or compensating for low light.

  • Integrated microphone

    Integrated microphone supporting 3 beamforming elements.

Pricing: You are free to connect with our experts or the video conference gear’s sales team at their website for accessing pricing information.

Logitech MeetUp Camera USP:

  • RF or radio frequency signals for controlling the video conferencing unit
  • VESA mounting points behind the display for video conferencing installation or its mounting on the wall.  
  • RightSight for quickly adjusting the zoom focus of the camera
  • Human voice optimising capabilities for better sound clarity

Pros:

  • Awesome microphone
  • Zooming and panning facility too good
  • Smooth remote-control feature for muting and hanging up calls
  • Wide viewing angle

Cons:

  • One-device controls are missing

Zoom Video Conferencing Room Solutions

Video teleconference system
  • Zoom Rooms

Best for: Whiteboarding, co-annotating and digital signage

Zoom Rooms is one of the best video conferencing equipments for booking and starting meetings as well as sharing the content. Make use of the teleconferencing equipment’s standardised conference systems for a powerful communication experience with your team members.

Zoom Video Conference Equipment for Office Features:

  • Interactive whiteboarding capabilities

    Co-annotate and save all whiteboarding sessions through Zoom meetings.

  • A/V systems

    Customised A/V systems for connecting Zoom’s cloud support with other available hardware.

  • Huddle rooms

    Huddle rooms offering configuration guides and references for all your meeting spaces.

  • Onsite deployment

    Onsite deployment for system completion test and user training.

  • Room deployment and management

    Video conferencing unit provisioning and room management for setting location hierarchies.

  • Digital signage

    Digital signage for sharing URLs, images and videos.

Zoom Rooms Video Conferencing Equipment Price: Zoom Rooms is available at a monthly price of ₹3,430. For more information, please forward to us a callback request.

Zoom Rooms USP:

  • Virtual backgrounds available
  • Excellent screen sharing quality
  • Best for conference room video conferencing
  • Automatic adjustments available for video calling
  • Scheduling an event is easy with this Zoom video conferencing equipment

Pros:

  • You can use it as an e-learning platform or for group chats 
  • Great admin support tools 
  • All you need is the meeting ID to attend an online meet.  
  • Easy to access and intuitive interface 

Cons:

  • Sometimes the sound disappears as a result you have to restart your device

Panasonic Video Conferencing System

Video teleconference system
  • Panasonic KX-VC300

Best for: Changing video screen layouts

Engage in two-way smooth stereo conversations with point to point HD video conference gear, Panasonic KX-VC300. Take advantage of real-time HD video quality with 1080p/I option.

You can create presentations, share the knowledge base and engage the workforce with teleconference system for diligent working practices.

Panasonic Teleconference Equipment for Conference Room Features:

  • 360 degree full duplex audio

    Full duplex audio with echo canceller available along with Panasonic KX-VC300 video conferencing installation process for noise reduction.

  • HFVC codec

    HDVC codec lets a user connect at a single click with other video and audio components.

  • Pan-Tilt Zoom camera control (PTZ)

    PTZ camera control for both remote and local cameras with Panasonic video conferencing equipment.

  • Changeable screen layouts

    You can flexibly change video screen layouts with remote control buttons.

  • Interoperability

    Integrate Panasonic KX-VC300 video conferencing system easily with other video conferencing environments.

Panasonic KX-VC300 Price: You can get in touch with the teleconference equipment’s official website for availing for the business price structure.

Panasonic KX-VC300 USP:

  • Real time video conferencing with stunning video interface
  • Easy to connect the teleconferencing equipment is
  • Camera and sub camera connection
  • MCU (multipoint control unit) for combining the video conference gear with other video conferencing equipment.

Pros:

  • Superior sound and image quality
  • Remote control feature for camera is easy to use

Cons:

  • Cost of the video conferencing equipment is on the higher end.

ezTalks Video Conferencing Equipment

  • ezTalks Room

Best for: Remote management & video sharing

Record and schedule meetings for remote communication between members of your team with ezTalks Room. File sharing, screen sharing and whiteboard sharing, undertake all such activities through this video conferencing hardware.

This teleconferencing system is your go-to video conferencing equipment to collaborate with your team with its superior audio sounds and video quality.

ezTalks Video Conferencing Device for Office Features:

  • Calendar integration

    Calendar integration attached to ezTalks video conferencing equipment for hosting meetings and sending email invitations.

  • Multi screen video sharing

    Three screen option available for showing content, gallery and speaker view.

  • Wireless touch controls

    Use this controls for inviting attendees and muting/unmuting participants.

  • Enterprise remote management

    Enterprise remote management for monitoring rooms status and reports.

ezTalks Room Video Conferencing Equipment Price: The Starter plan is available for free of cost. Three paid plans- Standard, Pro and Business also available. The paid plan starts at ₹965 per host per month approx.

ezTalks Room USP:

  • Simultaneously conduct private and group chatting with ezTalks Room video conferencing equipment 
  • Intuitive interface that helps integrate with other teleconference equipment 
  • Text chat feature also available which is quite smooth 

Pros:

  • Excellent video and audio quality
  • Amazing compression quality
  • Cross-platform functionality
  • Outstanding design performance

Cons:

  • Making a call to an individual is a bit complex.

GoToMeeting Video Conferencing Equipment

Video conferencing equipment in India
  • GoToRoom

Best for: Arranging IP calls & HD video conferences

GoToRoom is ideal for arranging and managing small group sessions at your workplace. With application sharing feature of GoToRoom video conferencing device, you can easily share a part or the whole of your screen.

Achieve great results and improve productivity by looping in every member of your team through this best video conferencing equipment. 

GoToMeeting Video Conferencing System Features:

  • IP conference calls

    Integrated Voice over IP calls for connecting with everyone on conference calls.

  • Recording and transcription

    Take notes, mark items and share content by recording and transcribing the same.

  • Conference room equipment

    Professional kit attached to the video conference gear for enriching conference calls.

  • HDFaces video conferencing

    Up to 25 HD video feeds available per session for face to face collaboration.

GoToRoom Video Conferencing Equipment Price: GoToRoom kit for a small room is available at around ₹1,20,687, while the GoToRoom video conferencing kit for a medium room will cost around ₹1,50,870.

GoToRoom USP:

  • Easy to use  
  • Schedule meetings through emails  
  • Clear video conference quality 
  • Quick response and no lags 

Pros:

  • Friendly user interface and quick response timings
  • Support for up to twenty-five camera feeds at a time

Cons:

  • It lags sometimes when there are too many participants.

Suggested Read: Jio Meet vs Zoom


  • Avaya XT5000

Best for: Multi-stream switching

Avaya-XT5000 | Conference room video conferencing

Avaya XT5000 is a video conferencing system supporting HD content quality at about sixty frames per second for both parallel channels and videos. The conference room conferencing solution is suitable for large conference rooms.

Supports SVC (scalable video codecs) for the best video quality in even poor networks. It has a PTZ camera with wide viewing angle that supports multi-party calling is a plus.

Avaya XT5000 Features: 

  • Stereo audio deliver

    Avaya XT5000 video conference system offers 20kHz stereo audio with high clarity.

  • Firewall traversal

    Firewall traversal for easy mobile and desktop connectivity for remote participants.

  • MSS support

    Multi-stream switching offered with RTMP/RTSP support for video streaming

  • HDMI input formats

    The video conferencing system provides multiple HDMI input formats with live video encoding.

  • Avaya IP office

    The video conferencing solution can be integrated with Avaya IP office for controlling business costs and improving productivity.

Avaya XT5000 USP: 

  • Cascadable three-way digital microphone pod 
  • Integrated nine-way multipoint capability 
  • H.243/H.231 MCU compatibility with support for the axillary camera. 
  • Stunning video and audio-conferencing qualities 
  • Works well in both high and low bandwidth environments 

Pros

  • Easily scalable and convenient for quick meeting access 
  • Enterprise integrations and extensions are the best part 
  • End-user training available, which makes the video conference system easy to use 
  • User-friendly mobile app 

Cons

  • Beginners may find the app difficult to use initially. 

Avaya XT5000 Pricing: The price of this teleconferencing equipment is Rs 3.5 lakhs approx.  


  • Lifesize Icon 700

Best for: Rich camera optics

Video conference system

Lifesize Icon 700 is used for superior video communication and building high-powered conference meeting rooms with ease. The teleconferencing hardware offers content sharing in ultra-high-definition mode along with powerful zoom and superior sound.

The video conferencing equipment is the best when it comes to undertaking secured and reliable collaboration and communication. The platform is ideal for hosting or joining meetings on any cloud video conference apps.  

Features of Lifesize Icon 700: 

  • Dual display

    Support for dual display ensures active high-quality collaboration with the other participants.

  • Compact form factor

    Compact form factor with an integrated tilt/pan/zoom that can be fitted easily on a wall mount.

  • Touchscreen control

    An intuitive touchscreen control guarantees life-size management of video, web and audio calls.

  • Rich camera optics

    The video conference equipment supports 20x zooming for stunning live meets.

  • CVI

    CVI or clou video intertop can be used for sharing the content in life-size room systems.

Lifesize Icon 700 USP: 

  • Integrate seamlessly with cloud-based services by Lifesize for superior audio & video conferencing. 
  • Flexible meeting rooms 
  • Long managed and high-performance life cycle for secured business collaboration. 
  • Web portal for customizing the phone HD.  
  • Best for quick video cloud conferencing 
  • Icon 700 camera with HD phone speakerphones is a plus 

Pros

  • The set-up of this video conferencing system is quite easy 
  • Cloud-based interface is slick and awesome 
  • Accessing the calling functions are easy 
  • Awesome option for changing the layout of soft buttons and wallpaper graphics  

Cons

  • Support team’s response is slow at times. 

Lifesize Icon 700 price: The video conference system is available at a yearly price of Rs 88965. 


  • PTZOptics PT12x-SDI

Best for: IP network streaming

PTZOptics is a customizable video conference equipment providing flexible options to conduct meeting with high quality audio. The teleconferencing equipment supports network streaming with USB 3.0 and RS-232.

PTZOptics PT12x-SDI further supports IP camera controls. The teleconference equipment offers 3D-SDI output besides an HDMI/LAN supported camera for composite outputs.

PTZOptics Features: 

  • IP network streaming

    The video conferencing equipment supports IP network streaming for up to 1080p-60.

  • RCA connector

    RCA connector in this conference room video conferencing is best for composite video outputs.

  • Audio stream encoding

    The video conference equipment supports AAC audio encoding in less bandwidths for better sound.

  • Dynamic range control

    DRC is available in PTZOptics teleconferencing hardware for clear and detailed images.

  • VISCA commands

    The camera of this streaming equipment can be controlled via VISCA commands, LAN port or ONVIF.

PTZOptics USP

  • Compatibility with all video conferencing solutions 
  • Open-source camera controls 
  • Crystal clear image quality of the camera 
  • Wirecast for multiple video signals 
  • Advanced camera for live streaming and broadcast conferencing

Pros:

  • Noise cancellation technology in 3D 
  • Easy Facebook and YouTube streaming 
  • Customizable with open-source camera controls 
  • Sharp video feeds and crisp images 

Cons: 

  • Video conferencing hardware that comes with it is less durable.  

PTZOptics PT12x-SDI Price: The Teleconferencing hardware costs around ₹ 118653.

FAQs

  1. What is the difference between room systems and video conferencing equipment?

    Room based conference systems use a standard based protocol for organising video conferences. These systems are already fixed, installed and configured in a room or meeting space.

    Unlike video conferencing equipments that only require an equipment installed on a computing device and which can be operated through plug and play connectivity.

  2. How to set up video meetings with video conferencing equipment?

    Video conferencing equipments in India or as used abroad are portable in nature. With plug and play connectivity, virtual meetings are organised and teleconferences are planned.

    Collaboration becomes easy with the use of such video conferencing hardware equipments as speakers, cameras, remote control, microphone and monitor screen.

  3. Which are the best video conferencing equipment companies in India?

    Highfive, Avaya, GoToMeeting, Pexip, LifeSize Video Conferencing and GlobalMeet Collaboration.

  4. How to set up your home office for video conferencing?

    Aside from a computer, you would require accessories such as webcam, microphone, headset, display device, an internet connection and of course, video conferencing equipment for setting up your home office for video conferencing.

    Fit these accessories to their respective instruments or devices to arrange video conferences from home.

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