What guest access policies are recommended when Zoom Docs pulls availability from multiple tenants?

To pilot new AI app-building features in FigJam without exposing private repositories or design tokens, you must implement a multi-layered strategy that combines technical controls within Figma, process-based safeguards, and user education. This approach prevents sensitive data from being shared inadvertently with the AI model or third-party plugins.

• Configure the Figma environment for security
• Safeguard data and intellectual property
• Implement strict processes and governance
• Leverage enterprise-specific features

IT can monitor automation in Zoom Docs to prevent calendar spam by combining administrative controls, API-based monitoring, and user education. The strategy involves managing who can use the AI scheduling features, auditing for abnormal activity, and enforcing strict calendar integration rules.

In Zoom Docs, the AI-assisted scheduling feature uses your connected calendar to respect working hours and Do Not Disturb (DND) settings. It is important to configure these preferences in both your primary calendar service and the Zoom Web Portal to ensure the AI has accurate information.

• Set your working hours in the Zoom web portal
• Connect your calendar service
• Configure Do Not Disturb (DND) and status
• How the AI assistant works in Zoom Docs

When Zoom Workplace pulls availability from multiple tenants, you can implement robust guest access policies that balance collaboration with security. The core principle is to provide visibility into shared calendars for scheduling while maintaining strict access controls over meetings and confidential information. This is achieved by using a combination of Zoom's built-in settings and controls from your integrated calendar provider, such as Microsoft 365 or Google Workspace.

To monitor automation in Zoom Workplace and prevent calendar spam, IT should focus on configuring and auditing the AI Companion settings and integrations. By controlling which users and applications have scheduling privileges and by monitoring for abnormal activity, IT can detect and block automated spam effectively.