How to Create Digital Signature Electronically in 6 Easy Steps

Digital Signature Software

With businesses going global, and exploring new horizons, digital signatures become even more important. eSignature is required by every business and individual who are working in collaboration with multiple parties and want critical documents to be verified from anywhere and at any time.

Digital Signature

What is the Purpose of a Digital Signature?

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Digital signature is an indispensable part of electronic commerce, where customers, vendors and suppliers can sign important documents electronically. Not just e-commerce, but digital signature is widely used in authentication schemes across different sectors.

Digital signature authenticates the identity of individuals sending any document digitally. E-signatures bring with it the legal validity and also ensures security.

Digital signatures are among the most important components of an e-signature program, and can drive security and legal validity. It is also important for record management, and people across different sectors rely on e-signature.

How to Create Digital Signature: Step-By-Step Guide

Digital signatures in Hindi or any other language offer much higher security, and is something you can have for your personal and professional use. This type of signature uses the encryption technology that keeps the identity of a person secure.

If you have been asked to digitally sign a document, fret not! Even those who are not quite tech savvy can use the electronic signature software to sign important documents from anywhere and at any time. Some of the popular electronic signature software are DocuSign, eSignature API, InstaSigner and Zoho Sign.

Let’s take the example of DocuSign and discover what to do:

  • Step 1: Pick a Document

If you are a signer, pick a document that needs to be signed from any device.

Digital Signature Online
Add Document
  • Step 2: Add People to Sign Documents

Add people who needs to sign the document.

Electronic Signature
Add Recipient
  • Step 3: Click on Signature

Click on the ‘Signature’ Tag, and select any field like company name, phone number, etc. and send.

eSignature
Go to Signature
  • Step 4: Login to DocuSign

The signee has to login to DocuSign.

  • Step 5: New > Sign a Document

Select New > Sign a Document, and upload the document that is shared by the signer electronically.

Digital signature certificate
Create Signature
  • Step 6: Sign

Select ‘Sign’ to put your signature on the document. You can either choose from pre-set templates or draw on your own.

What’s the Best Digital Signature Software

To begin with, you can opt for free digital signature software. However, security is a major concern with using free tools, and as your business grows, you can opt for any of the best digital signature software.

  • instaSigner

instaSigner is used for PKI based digital signatures and provides advanced functionalities for, bulk signing by multiple parties, document signing and e-token signing.

Features

  • Supports signing from all devices
  • Helps define customized workflows
  • Facilitates bulk signing and verification of multiple files
  • SigningHub

SigningHub is a robust digital marketing software, which helps with both local and remote signing. It provides a built-in PKI system for hassle-free e-signature sharing. Further, this software helps with enterprise policy control and ensures powerful workflow engine.

Features

  • Electronic signing for legal weight
  • Multi-factor authentication
  • Signatures are time stamped
  • DocuSign

DocuSign is one of the best electronic signature software, which assists in getting documents authenticated faster. This eSignature software can be easily integrated with productivity tools, such as, Microsoft, Google and more.

Features

  • Automatic tag placement
  • Cloud storage
  • Conversion of PDF forms
  • SignEasy

It’s one of the most secure tools for putting eSignature on legal documents. Also, you can use this electronic signature software to get contracts signed by multiple vendors and customers simultaneously. 

Features

  • You can send multiple documents for parallel or sequential signing
  • Also, it helps track the status of who has signed
  • You can send reminders to those who are yet to sign via email and push notifications.
  • RightSignature

Rightsignature is a secure digital signature software, which helps businesses manage their documents in an organized manner. You can share documents with your stakeholders for eSignature in a legally-binding way to get signatures and start right away.

Features

  • One-click document sharing
  • Shares documents in multiple formats
  • Helps get handwritten signatures.

Physical Signature vs Digital Signature vs Electronic Signature: Understanding the Difference

A digital signature might look like a scanned image of any physical signature, but it offers a lot more in terms of security. Digital signature is tamper-proof and also ensures higher convenience. On the contrary, physical signature is simply inscribed on a paper without any identification parameter involved. Different PDF viewer solutions help detect any incidence of tampering, and make digital signature extremely secure for authentication.

Now, let’s understand the difference between digital signature vs electronic signature. Both, electronic and digital signatures are equally secure methods of authentication. However, the difference lies in the usage of digital certificates, which is mandatory in the case of digital signatures.

Digital signature online follows the ‘Personal Key Infrastructure’ process, where both the signee and signers need to have a digital certificate (Issued from certificate authority). One of the most popular DSC signature authorities is eMudhra digital signature. The personal key infrastructure generates keys; while the signee has the private key, the signer holds public key. This helps in identifying the involved parties.

However, electronic signature doesn’t need any digital certificate to identify the signers and signees. Thus, you can capture and store sensitive data with ease.

FAQs

Q. What is digital signature certificate?

Digital signature certificates are used to sign documents digitally. These certificates also act as a proof of identity, and helps access certain types of information and services. It’s a secure digital key, which helps in validating the identity of a person. A person can get this from certifying authorities in India, such as, eMudhra DSC, Capricorn DSC, V Sign DSC & Sify DSC. Then, you have to use public key encryptions for putting digital signatures on important documents and certificates.

Q. What are the types of digital signature certificate?

Digital signature certificates are of three types - Class-1, Class-2 & Class-3. All these ensure different levels of security. Class 2 certificate is used for documents which need to be submitted for income tax and VAT purposes. However, Class 3 digital signage software is used for e-tendering.

Class 1 certificates are for both private and business use, and are used to authenticate that the information provided in any given application doesn’t battle with well-known consumer databases.

Q. What are the benefits of a digital signature?

The importance of digital signature lies in the fact that it enhances security, makes transactions faster and cost-effective. It also saves time in keeping important documents in an organized manner.

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