Best Fleet Management Software in 2025

What is the Fleet Management Software?

Fleet Management Software allows individuals to monitor any or all aspects pertaining to a fleet of vehicles operated by either a govt. body or a privately-owned company. These mandatory tasks incorporate all the operations right from the beginning where a vehicle is acquired to maintenance to disposal. Fleet ERP Software is an essential solution that helps in:

• Vehicle management
• Improving productivity
• Decreasing transportation and staff expenses
• Efficient cost allocation
• Compliance with government regulations

An average fleet management tracking system can consolidate a wide range of capabilities like driver contact details, fuel administration, vehicle telematics, and more. The vehicle fleet management software assists users to schedule deliveries and optimize the routes for efficient fuel usage and quicker delivery.

Fleet Management Software Modules

Here are some basic modules offered by GPS fleet tracking software:

Routing

A good vehicle fleet tracking system software utilizes the data collected through telematics devices to provide the user with live updates on location of the vehicle(s), distance travelled, etc. It also includes different features such as geofencing, asset tracking, route scheming and optimization, custom mapping, etc.

Fuel Management

Vehicle fleet management software can monitor the fuel tank and generate fuel management reports. It allows fleet handlers to optimize their vehicle’s fuel consumption. E.g., it can detect the fuel consumption based on different types of activities such as in transit, engine idling, etc.

Vehicle Maintenance

Logistics companies can use online fleet management software to keep a historical record of all the vehicle maintenance activities done since its purchase with the bills. This module makes sure that fleet supervisors are completely informed regarding the status of their vehicles at all times. It also ensures that your vehicles are compliant with all the basic guidelines required for transferring of goods.

Driver Management

The best fleet management system has the provisions for managing all the drivers of their fleet along with added information. The fleet management software creates a driver profile to store information such as driver licenses, driving experience, behaviour monitoring, etc.

Document Management

Fleet ERP enables companies to streamline the handling of all the documents related to shipment contracts, vehicle purchases, after delivery dealings (e.g. proof of delivery, fuel receipts), and much more. Vehicle tracking system software acts as a digital logbook to manage and maintain all the records and details of fleet operations in real-time.

Shipment Management

Fleet management tracking system helps fleet managers and supervisors schedule the pickup and dispatch of shipments. Fleet ERP software also utilizes GPS to track the movement of shipments in real-time. In addition, the geofencing feature allows fleet drivers to set path that is optimized for fuel usage and shortest delivery time. Vehicle tracking system software also simplifies the handling of compliance-related documents such as licenses, fuel transactions, tax reports, fleet insurance, etc.

Safety and Security Management

The best fleet management software has an in-built module to safeguard the vehicles, drivers, and shipments with unique features. E.g. the fleet management software can monitor the location of vehicles, get theft alerts, check for roadside assistance, etc. Plus, the vehicle tracking system software creates an optimized route with the prior consideration of road hazard factors.

Fleet Management Software Features

Here are some of the features offered by fleet ERP software:

Task Management and Business Intelligence

Vehicle tracking system software consistently analyses all the tasks performed by supervisors, managers, drivers, etc. with regards to fleet operations and generates insightful reports. These reports provide market and workflow information and allow companies to boost their productivity and profit simultaneously.

Asset Management

Fleet management software facilitates proper handling of assets, right from purchase to its disposal. It creates a centralized logbook for identification and maintenance of all the assets in real-time.

Safeguarding

Fleet management software helps with task assignments and assigns the safest routes to drivers with the lowest possibility of accidents. The vehicle tracking fleet management system provides in-built GPS technology that lets the fleet management teams stay aware of the location of their vehicles in real-time.

Engine Idling

The best fleet management software offers features to calculate the amount of fuel wasted while keeping the engine idle. It helps fleet managing companies to save fuel expenses and get transparent analysis of their driver’s workflow.

Cost Analysis

Online fleet management software performs an extensive analysis of all the expenses and revenues to make sure that the fleet handling business is running in profit. It has a cost analysis function that assists in seamless management of expenses and streamlining administrative processes.

Inventory Functionality

This is a must-have feature for any fleet management tracking system. It prepares the fleet management team to administer every component of their fleet’s inventory with efficiency. Be it vehicles, spare parts, shipments, etc. it helps in saving time and money along with effortless operation of the fleet handling business. Furthermore, it also helps users handle their spare parts reordering and requisitions.

Fleet Management Software Benefits

Maximize Profits

Fleet management tracking software performs a cost analysis of all the workflows and identifies extra expenses to save money. While simultaneously streamlining the fleet’s fuel competence, driver monitoring, etc.

Automated Fleet Reporting

The best fleet management software generates automated workflow reports on hourly, daily, weekly, or monthly as per the user’s preferences. It provides detailed visibility into the daily fleet handling operations.

Transparency in Fuel Usage

Fleet ERP is able to effectively track the fuel usage even with additional details such as engine idling, transportation consumption and refueling. It prevents fleet handling companies from getting scammed by their drivers and paying them excess for fuel usage.

Real-time Data Communication

GPS fleet tracking software ensures real-time data communication. All the fleet supervisors can consistently get automatic updates concerning the movement of vehicles, status of shipment delivery, among others.

Customer Retention

Fleet software improves the productivity of fleet operators and ensures the users that their shipment is transported safely and is delivered on time.

Route Optimization

The in-built GPS system of fleet management tracking system helps optimize fleet routes to ensure that the shipments are delivered in the shortest time possible.

5 Best Vehicle Management Systems

Fleetio

Fleetio is one of the best fleet management software for vehicle operators. This vehicle tracking software offers real-time visibility of the fleet operations. Supervisors can use this vehicle management software to monitor the movement of their vehicles from remote locations.

Features:

• Collaborative Working
• Remote Monitoring
• PM Scheduling
• Vehicle Inspection
• Parts and Inventory Management

SuperProcure

SuperProcure allows complete automation of fleet operations tasks. The vehicle management software maintains a complete record of all the vendors with their contact details and shipment information. Plus, SuperProcure has a business intelligence platform that allows users to stay updated with the new data trends.

Features:

• Reduction in logistical expenses
• Reduction in replacement failure
• Billing and Accounting
• Procurement driven by technology
• Transparency

Geotab

Geotab is one of the leading vehicle track software built with real-time telematics support. This vehicle management software helps in locating the shipment accurately. Geotab is able to work on a worldwide basis, providing support for users who handle international shipments. The software also provides the features to check and reduce carbon emissions during the entire fleet movement.

Features:

• Fleet benchmarking
• Fleet maintenance
• Greenhouse gas emissions reduction
• Electronic logging device
• Regulatory compliance

TransTrack

TransTrack is a vehicle tracking software developed in India to handle all logistical operations. It provides enhanced visibility over the logistical procedures. Plus, the dashboard of TransTrack offers real-time visibility of important information such as speed of the truck, fuel consumption, stoppages, etc.

Features:

• Transport/Logistic Module
• Fleet Management
• Financial Accounting
• Repair History
• Driver Management

Track Your Truck

Track Your Truck equips logistical companies with advanced GPS vehicle tracking solutions which can be monitored through mobile and desktop systems. It has a dedicated support team that helps customers whenever they face issues. Also, vehicle management software offers a digital registry to record all the repairing work of vehicles. This helps fleet operators get detailed timeline-style visibility into the vehicle’s history.

Features:

• Product warranties
• Consistent software updates
• Fuel wastage control
• Stop speeding
• Real-time customer service

Fleet Management Software Solution Cost
 

Fleet Management System Software Price
Standard	Starting Price	₹175.00
Advanced	Starting Price	₹6,300.00
Premium	Starting Price	Price On Request