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20 Best Gate Pass Management Software in 2021

What is Gate Pass Management System?

Gate pass management system is an automated desktop application software designed for monitoring and maintaining visitor records at the time of entry and exists to their respective premises. It is also used for preparing digital badges and tracking the overall duration of the visit.

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Vizitor App

Vizitor App

By Vizitor

(1 reviews)

Starting Price


Inclusive of all taxes

Vizitor is an innovative visitor management app for businesses to ensure secure entry of outsiders in the office premis... Read More About Vizitor App
Custom Designs/Visitor Information on the Badge Email and SMS Notifications OTP Authentication +19 More


By Envoy


Envoy is a visitor management software especially designed to manage access facilities in an office. This visitor manag... Read More About Envoy
Visitor Management Visitors Badge Notification +7 More
Aarvi Society Management System
Society Management System developed by Aarvi Technologies simplifies all tasks related to managing big and small housin... Read More About Aarvi Society Management System
Manager Panel Manage Property Locations Booking of Common Properties +14 More
Visitor Management User Module Contract Labour +7 More

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Sine Visitor Management Software
Sine Visitor Management Software is a complete Visitor Management Software designed to serve Startups, SMBs, SMEs and Ag... Read More About Sine Visitor Management Software
Contactless Visitor Check-In for Casual Visitors Check-in & Check-out Dashboard +5 More


By Swipedon


SwipedOn is a complete Gate Pass Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Gate Pass... Read More About SwipedOn
Contactless Sign in Visitor Screening Digital Agreements +5 More
Cogent Gate Pass Management System
Cogent Gate Pass Management System is a complete Gate Pass Management Software designed to serve Startups, SMBs, SMEs an... Read More About Cogent Gate Pass Management System
Multi-users with role authorization Approval Alerts & Notifications +5 More


By Visitrack


Visitrack is a complete Gate Pass Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Gate Pas... Read More About Visitrack
Scheduling Reception Management Multi Level Visitor Access +5 More

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By Greetly


Greetly Ipad Sign In Appis a complete Security Guard Management Software designed to serve Startups, SMBs, SMEs and Agen... Read More About Greetly
Check-in & Check-out Active Directory Communication +7 More
Workflow Capture Material Details Alerts & Reminders +8 More
One Stop Gate Pass

One Stop Gate Pass

By One Stop


Records Management Material Outward Efficiency +3 More
Traction Guest

Traction Guest

By Traction Guest


Configuration Approval Workflow Visual Identification +9 More

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The Receptionist

The Receptionist

By The Receptionist


Approval Workflow Multi Language Support Multi Location Management +9 More
TDS Visitor

TDS Visitor



Visitor Management Access Control Check-in & Check-out +6 More


By Trackforce


Increase Productivity Easy to Use Reports +9 More
Cloud Based Preschedule Visitors Branded Email Invites +11 More

Top Products



By LenelS2


Self Service Policy Generation Credential Management +5 More


By Jolly Technologies


Pre-Registration Mobile App Ask Screening Questions +11 More


By AskCody


Meeting Room Generation Multiple location Check-in & Check-out +9 More
Best Seller


By Compel Consultancy Pvt Ltd

(6 reviews)

Starting Price


Inclusive of all taxes

eFacilito is a facility management software that helps manage different types of facilities like factories, hotels, mal... Read More About eFacilito
Ticketing System Complaint Management Checklist Management +10 More

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Last Updated on : 18 Sep, 2021

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Buyer's Guide for Top Gate Pass Management Software

Found our list of Gate Pass Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

What is Material Gate Pass Management System?

Gate pass management systems are automated solutions designed for maintaining visitors' records, their entry & exit times, preparing digital badges and tracking the overall duration of the visit. Gate pass software with an easy interface helps organizations maintain the daily record of visitors to their premises.

Manufacturing units, corporate offices and industrial organizations can automatically record visitors' data with gate pass management software. The application standardizes these processes with powerful dashboard functionality to manage visitors and ensure compliance and detailed reporting.

Advantages of Gate Pass Management System 

Easy integration: Material gate pass management system can be easily integrated with vendor management systems, vehicle tracking and visitor management systems for seamless business operations.

Customizable: Gate pass management software is a customizable solution whose systems and features you can customize as per your business’s requirements.

Enhanced security: Online gate pass management systems ensure complete security of entry and exit points by maintaining a complete record of visitor entries, company vehicles and material entry.

Interactive interface: Gate pass management systems provides an interactive interface as a result of which cross-checking the visitors' validity and maintaining the administrative database is super easy.

Automated gate pass workflow: Gate pass management systems send reminders and alerts for escalating requests for pending items, return issues from vendors, initiators and approvers.

Quick check-in/check-out: Online gate pass management system ensures speedy check-in and check-out processes for visitors’ appointments and vehicles.

Most Common Features of Gate Pass System 

Approver workflow: Gate pass management systems help control the visitors’ approval workflow and configure sequential/parallel approvals anytime a gate pass request gets raised.

Reports and analytics: Gate pass systems convert the gate pass data generated so far into analytics and MIS reports for operational efficiency and better decision making.

Tracking material movement: Online gate pass management systems make it easy to track the movement of materials at multiple branches or locations and generate reports in real-time.

Smart scheduling: Gate pass management software makes it easy to manage the schedule for material movement and real-time tracking of visitors’ and material movement.

Image editing: Gate pass software has image editing capabilities that can be used for registering visitor's details and preparing provisional identity cards.

Instant notifications: Gate pass systems provide instant alerts to the host about a visitor's arrival, entry and such details.

Visitor management: Gate pass systems are time efficient tools that approve visitors’ entry to a company premises only after checking all records and that too within seconds.

Accurate records: Material gate pass management system ensures accurate records over every visitor detail and eliminates the possibility of data redundancy in any way.

Appointment management: Create appointments quickly through a gate pass management system and provide digital badges immediately on their visit.

Material details tracking : Details like the quantity, serial number and vendor’s ID can be tracked and maintained with real time.

Online Gate Pass Management System Types 

Material Gate Pass Management System: Material gate pass management systems help companies keep a track of the inward and outward movement of goods. The software generates non-returnable and returnable pass types for maintaining the record of materials, their quantity and serial numbers.  It monitors their movement and maintains the vendor’s ID.

The material gate pass system can be returnable or non-returnable. With the RGP (returnable gate pass system) is issued for those materials which have to be sent back from your facility. NRGP (non returnable gate pass system) is issued for those materials which will enter your facility but not make an exit.

Material gate pass management systems generate auto-escalation emails for the concerned heads to report any anomalies. The software is therefore critical for not just avoiding material loss but also preventing unauthorized material access.

Visitor Gate Pass Management System: Visitor gate pass software maintains the record of every entry and exit by a visitor to a business premises for ensuring both visitor’s and the organization's security.

The software hosts other capabilities like screening visitor's details, creating approval workflows, logging in arrival timings, doing pre-registrations and performing digital check-ins. Visitor gate pass management system also generates reports on the number of visits, purpose of visit, etc.

FAQ iconGate Pass Management Software FAQs

There exist two types of gate passes in security- RGP or returnable gate pass and NRGP or non-returnable gate pass. Returnable gate pass system is generated for those visitors or vehicles which has to go back or come again. The non returnable gate pass system is generated for those materials which have to enter your premise and not return.  

Visitor pass system is a computer application that ensures the security of an organization's premises by regularly monitoring the appointments and creating provisional digital badges for the visitor's convenience. 

Gate pass systems are used by companies for visitor and material management. The system is necessary to track and monitor the movement of materials, visitors and machines to and from your premises and ensures complete security.

Security gate pass systems help manage the movement of visitors and materials in your premise with instant alerts, tracking systems and visitors & material records. It helps prevent any anomalies or illegal activities.

The visitor gate pass systems support a drop-down menu and an easy interface for managing the arrival and exit of visitors and material within a premise. 

Some of the popular gate pass management systems are: 

  • Traction Guest 
  • Veris 
  • Navigate360 
  • The Receptionist 
  • WorkInSync 
  • WhosOnLocation 
  • SwipedOn
  • Secure Payments 5500+
  • Secure Payments Best Price
  • Secure Payments Free Expert
  • Secure Payments 20 Lacs+
    Happy Customers