Contract management software or contract management platform is a software tool designed to handle contracts of third-party vendors, suppliers, and even clients and employees. CLM software can be visualized as a virtual file cabinet, which contains contract details of any relevant individual or a gr
Last Updated on : 17 Sep, 2021
Found our list of Contract Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!
Contract management software or contract management platform is a software tool designed to handle contracts of third-party vendors, suppliers, and even clients and employees. CLM software can be visualized as a virtual file cabinet, which contains contract details of any relevant individual or a group.
Contract software manages different stages of a contract life cycle, starting from the request for contract till the last stage of review of a contract before it lapses. It helps manage details at the stages of contract creation, negotiation, and amendment if any. It also helps to get an electronic signature on legal contracts.
Contract management platforms are essential in the healthcare industry to ensure that companies are complying with defined standards for appropriate care of patients. Contract review software allows better tracking of compliances, email notifications, and better organization of legal documents by attaching original contract with edits, revision in one place.
Contract tracking software allows legal teams in organizations to create, negotiate, and make amendments to contracts at a fast pace. Contract automation software not only increases their efficiency but also helps them mitigate risk and improve compliance rates.
CLM software is also used by organizations for designing service contracts for third-party vendors, sellers, and even employees. By designing a service contract using a contract management software, you can lay down the terms related to the service period and even extend it without any hassle.
Contract software is used to design government contracts or tenders related to projects for the general welfare. Contract management software makes the process of issuing contracts more transparent, induces answerability and ensures timely completion of the assigned projects.
Use of best contract management software ensures end to end monitoring of construction projects, the addition of notes by workers and easy search to find a specific subcontract in a lengthy, multi-page contract.
By using a contract lifecycle management tool, organizations can unite their several enterprises for better management. It also helps them track any shortcomings being suffered by a particular department
Contract management platform enables the creation of seamless vendor contracts which state the term of the contract period, expected deliverables, actions in case of non- compliance and how third-party vendors would be tracked till the contract is in place.
Contract management software has the following features:
An efficient CLM software should have a mobile application version that allows you to create, edit, and sign contracts through your Android or iOS devices.
Depending on the industry for which the contract is being created, contract lifecycle management tools should offer a customizable dashboard to which users can add features and metrics to view and analyze quickly.
The contract management platform should allow ease in making changes as and when a new business process is started, without having to make changes in the source code.
With contract management software, you must be able to clearly define the access control of different people in your organization related to developed contracts. This helps to define who has what sort of access to these documents and hence maintain the safety of these contracts.
By using a contract review software, you should be able to view different subcontracts existing within a single contract as well as various contracts signed across several departments. This holistic view should be possible within the same platform.
Contact management software helps an organization access risk associated with third-party vendor, seller and employee contracts, relay this risk to the concerned individuals and then mitigate these risks.
Contract Automation software is used for automating contract development processes with the availability of adding or removing signatures digitally. For this, contract management software also integrates third-party e-signature apps.
Contract management software ensures effective monitoring of a portfolio consisting of several contracts signed across the company. Users with appropriate access can access them through CLM software’s easy to use and interactive interface.
Many times you need to search for a particular subcontract or subsection within a large contract. Without advanced search functions, this process can be too cumbersome. By using contract lifecycle management tools, you can efficiently search for even words or phrases and get correct results, without having to physically look through the contract.
Contract software comes loaded with multiple templates you can utilize to draft a contract in minimum time, thus increasing your efficiency. Contract management software also provides the feature of drafting contracts in different languages, as per your convenience.
Contract management platforms offer the feature of creating workflows through which contract makers can know whether the terms of a contract are being followed from start to end. Such workflows created using the best contract management software allows users to add specific actions to each outcome.
Automated alerts in contract review software help you to keep a tab on the expiration date of a specific contract. Taking heed of this alert, you can extend the duration of the contract if applicable. With contract tracking software, you can choose the format in which you want the alerts to be sent; mails, text messages, etc.
Contract management software has several benefits. We list some of them below:
By using a contract management platform to sign contracts, both parties are aware of the contract expiration date before which all or any expected work is to be completed. Awareness of the expiration date also helps extend time duration of the contract.
Contract management software helps create contracts digitally, which can be accessed anywhere and anytime to refer to and discuss specific sections within the contract.
Contract management software ensures that lengthy contracts for different parties can be created digitally, shared and managed easily, without the need to maintain bulky paper files.
Contract management software can be integrated with automatic invoice processing software to keep unauthorized transactions in check. It also helps reduce the time spent on creating recurring invoices.
Contract management software helps with the easy creation of complex contracts and increases the efficiency of teams concerned with the creation of such contracts. It also helps them improve compliance and mitigate risk as and when they arise.
By using contract management software, companies can track the performance of third-party vendors and suppliers. In case of sub-par performance, companies can act as mentioned in the vendor and supplier contract.
Contract management software builds a better commitment to project completion as any changes or reviews related to the original contract can be done at a fast pace. Also, clearances required for certain processes can also be given at a quick pace as contract automation software has the feature of digitally adding signatures
CLM software maintains a complete list of contracts signed by an organization for a particular time period. They can be easily accessed and presented at the time of internal or external audit.
Contract automation software automates several processes associated with contract drafting. It also allows the legal team to track all contractual obligations and modify the contract basis whether those obligations are being followed or not.
The following trends are impacting contract management software’s demand in the industry:
There is an increased demand for contract management software providing cloud services to ensure safe storage of signed contracts and multiple device access.
Contract management software is being employed across the world to not only draft and manage contracts safely but to also ensure that all sorts of data stored on the contract management platform has enough security and proper access controls in place.
Contract management software is gaining popularity for small scale organizations for legal and sales purposes. They can better track third party vendors and suppliers and also speed up project completion with the best contract management software.
Contract management software will continue to be used in Government, Construction, Telecom, Banking, Manufacturing and other such sectors.
Companies are targeting for better customer experience by using contract software to sign error-free, professional and intuitive contracts.
Several processes involved in drafting a contract are being automated to save time and increase efficiency. Automation has a huge role to play in providing faster clearances and project completion by adding signatures digitally.
Contract management should be easy to use. It should facilitate collaborations between teams to create contracts in a short duration of time.
Contract management software should provide a customized dashboard which can be designed by a user as per their need and convenience.
Contract management software should be able to identify and mitigate risks already present in the contract or risks which might be identified during contract review.
Contract management software should be able to speed up project completion process by providing the feature of adding signature digitally
Contract management software should have robust access controls in place so that only a person with proper authorization can access and review signed contracts.
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Q1 - What is the best free contract management software?
Q2 - Functionalities of contract management software for small business.
Contract management software has several functionalities for small businesses:
Q3 - What's the average cost of contract management solutions in India?
The price of contract management software is quite minimal when you opt for cloud-based software with monthly subscription. You can get online contract management software also on quarterly and annual basis.
Q4 - Is there any open source contract management software for small businesses?
Yes there is open source contract management software available for small businesses. They are as follows: