KOKA ERP

Financial/Accounts Management

• Fixed Asset Management
  All business assets are tracked over time with usage logs and value history.
• General Ledger
  Unified accounting hub with real-time updates.
• Bank Reconciliation
  Bank transactions and internal books match quickly with less manual intervention.
• Budgeting And Forecasting
  Spending plans and revenue projections stay grounded in real-time business data.
• Accounts Payable & Accounts Receivable
  Invoice tracking and payment processing.
• Multi-Currency Support
  Handling transactions in various currencies.
• Tax Management
  Automates tax calculations, compliance, and reporting, ensuring accuracy and adherence to regulations.

Human Resource Management (HRM)

• Payroll Management
  Employee pay is calculated and released accurately, including deductions and bonuses.
• Time and Attendance
  Tracking work hours and attendance schedules.
• Employee Information Management
  All staff details, from roles to records, are maintained in one secured place.
• Recruitment and Onboarding
  Hiring processes flow smoothly from posting to onboarding without back-and-forth hassles.
• Performance Management
  Employee appraisals, KPI tracking, and reviews.
• Learning Management
  Training programs and skill assessments.

Supply Chain Management

• Inventory Management
  Stock levels are updated live to avoid shortages or overstocking at any location.
• Transportation Management
  Manages logistics, shipment tracking, and carrier performance for efficient delivery.
• Route Planning
  Optimizes delivery routes to minimize costs and ensure timely deliveries.
• Supplier Relationship Management
  All vendor dealings and contracts stay organized for easier evaluation and tracking.
• Procurement and Purchasing
  Supplier management and purchase order automation.
• Logistics and Distribution
  Shipment tracking and delivery scheduling.
• Demand Planning
  Forecasting tools to predict inventory needs.

Manufacturing

• Maintenance Management
  Tracks and schedules maintenance tasks to ensure equipment reliability and reduce downtime.
• Work Order Management
  Production tasks follow scheduled plans with clear visibility into their progress.
• Bill Of Materials (BOM)
  Manage components and materials for product creation.
• Production Planning and Scheduling
  Resource allocation and timeline planning.
• Quality Control Management
  Testing and checks are recorded consistently to uphold product standards throughout.
• Shop Floor Management
  Integration with IoT for real-time production data.
• Material Requirement Planning (MRP)
  Plans material needs based on demand, inventory, and lead times to prevent shortages.

Customer Relationship Management (CRM)

• Contact Management
  Centralized database for customer interactions.
• Lead Management
  Every lead progresses through a well-defined flow with timely team follow-ups
• Sales Pipeline Management
  All sales stages remain clearly visible, from lead capture to final closure.
• Marketing Automation
  Tools for email, SMS, and social media campaigns.
• Audience Segmentation
  Insights into customer behavior and preferences.

Project Management

• Time Tracking
  Recording billable and non-billable hours.
• Collaboration Tools
  Teams share tasks, updates, and files easily inside one shared workspace.
• Resource Management
  Time, staff, and tools are assigned efficiently across every active project.
• Task Scheduling
  Each responsibility is assigned clearly with timeframes and team visibility.
• Cost Management
  Monitoring expenses and staying within budget.

Reporting and Analytics

• Sales Reports
  Analyzes sales trends, revenue, and top performers to guide strategy.
• Dashboards
  Real-time performance insights with KPIs.
• Financial Reports
  All profit, expense, and balance sheet data is summarized into easy-to-grasp reports.
• Business Intelligence
  Performance trends and patterns are displayed in clean, visual dashboards.
• Custom Reports
  Tailored reports for various business needs.
• Regulatory Compliance Reports
  Ensure adherence to industry standards.
• Real Time Reports
  Delivers live data and metrics for faster, informed decision-making.
• Predictive Analytics
  Tools to forecast trends and outcomes.

Integrations

• Customer Support
  Integration with helpdesk and ticketing systems.
• Payment Gateway Integration
  All transactions are processed securely using trusted payment services.
• API Integration
  Connects ERP with third-party tools for seamless data exchange and process automation.
• Third Party Integration
  Seamless integration with third-party applications.
• Ecommerce Integration
  Online stores connect directly for smoother product, order, and payment syncing.

Security and Compliance

• Data Encryption
  All business data is encrypted to ensure protection during transfers and storage.
• Audit Management
  Plan, execute and track audits within organisation
• Role-Based Access Control (RBAC)
  Every user has controlled access depending on their role in the company.
• GDPR and Other Compliance
  Features to adhere to global data regulations.
• Disaster Recovery
  Backup and recovery options for business continuity.

Administrative Features

• Workflow Automation
  Approvals and regular tasks flow faster without manual handling.
• Data Import/Export
  Transfers data efficiently using standard formats like CSV and Excel.
• Admin Panel
  Central hub for user, system, and workflow management with real-time control.
• User Access Management
  Controls user permissions and access for enhanced security.
• Workflow Approval
  Automates approval processes with role-based actions to streamline tasks.
• Centralized Database
  Approvals and regular tasks flow faster without manual handling.

Alerts & Notifications

• Email and SMS Notifications
  Real-time messages keep teams updated on important events or changes.
• Security Alerts
  Notifies of suspicious activities like unauthorized logins to protect data.
• Custom Event Alerts
  Specific conditions or actions trigger alerts set by your internal rules.
• Non-Compliance Issues
  Flags and resolves regulatory or policy breaches for compliance adherence.