Eptura Engage

What is Eptura Engage?

Eptura Engage (formerly Condeco) is a sophisticated meeting room and desk booking platform designed to streamline and automate the process of reserving meeting rooms, conference centers, huddle spaces, and other shared workplace resources. It eliminates common scheduling conflicts like double bookings and ghost meetings (no-shows), providing a centralized, real-time view of room availability so employees can find and book appropriate spaces effortlessly. Eptura Engage leverages AI and deep data analytics to not only manage bookings but also to optimize the entire workplace experience, providing valuable insights into space utilization and employee collaboration patterns.

Why Choose Eptura Engage?

• Optimize Space Utilization: Gain clear, data-driven insights into how and when your meeting spaces are used. By tracking peak usage, no-show rates, and popular room types, businesses can make informed decisions about their real estate portfolio, potentially reducing costs significantly.
• Enhance Employee Productivity: The software empowers employees to make every office visit count. It provides visibility into colleagues' schedules, suggests the best days for collaboration, and simplifies the entire booking process. This removes administrative friction, allowing teams to focus on productive, purposeful work.
• Improve the In-Office Experience: A seamless booking process contributes to a positive workplace culture. Features like interactive floorplans, automated check-ins, and integrated service requests create a smooth, welcoming experience from the moment an employee or visitor arrives.
• Streamline Operations: For workplace managers, the software provides a single portal to configure spaces, set booking rules, manage hybrid schedules, and oversee user permissions across multiple locations, ensuring consistent and efficient management.

Advanced Features of Eptura Engage

• AI-Powered Booking: Utilizes artificial intelligence and natural language commands (e.g., via Microsoft Copilot) to help users quickly find the most suitable desks, rooms, and collaborative days.
• Integrated Hospitality & Services: Allows users to easily add catering, AV equipment requests, and visitor pre-registration directly within the meeting invitation, creating a seamless end-to-end experience.
• Comprehensive Workplace Analytics: Delivers robust dashboards and reporting (often with Power BI integration) on key metrics like space utilization, peak occupancy, booking trends, and no-show rates to inform strategic decisions.
• Dedicated Employee Mobile App: A unified mobile application that allows employees to see who is in the office, organize team days, book spaces on the go, and navigate the office with interactive maps.
• Seamless Technology Integration: Natively integrates with essential business tools, including Microsoft Outlook and Google Calendar, video conferencing platforms, access control systems, and visitor management solutions.

Key Capabilities of Eptura Engage

• Room & Desk Booking: The core functionality, providing an intuitive interface for finding and reserving meeting rooms and individual desks.
• Office Management: A powerful administrative toolkit for setting up different space types, defining booking rules and permissions, and managing hybrid work schedules across the organization.
• In-Office Experience Tools: Features designed to enhance on-site visits, including automated check-ins, interactive floorplans for wayfinding, and integrated service requests.
• Visitor & Service Management: Streamlines the process of managing guests and coordinating services like catering and technical support for meetings.
• Analytics and Reporting: Gathers and presents real-time and historical data on workspace usage and employee work patterns to guide workplace strategy.

How to Use Eptura Engage?

1. Access the Platform: Users can access the booking system through various touchpoints, such as a dedicated mobile app, a web portal, or directly within their Microsoft Outlook or Google Calendar.
2. Find an Available Space: Search for a room based on date, time, capacity, and required amenities (e.g., video conferencing). AI-powered tools can also suggest the best options.
3. Reserve the Room: Select the desired time slot and confirm the booking with a single click. The reservation is instantly synced across all integrated calendars.
4. Enhance the Booking: If needed, add visitors, request catering, or specify AV equipment requirements directly through the booking interface.
5. Automated Check-In: Upon arrival, users check in via the mobile app or a room-side digital screen. This confirms the meeting is happening and automatically frees up the room if a no-show occurs.

Eptura Engage Pricing

Eptura Engage pricing details are available on request on techjockey.com.

The pricing model is based on different parameters, including extra features, deployment type, and the total number of users. For further queries related to the product, you can contact our product team and learn more about the pricing and offers.