WorkInSync

What is WorkInSync?

WorkInSync is an AI-powered workplace management platform that transforms offices into strategic assets. Built for enterprises, it brings space management, desk booking, meeting room booking, parking management, visitor management, cafeteria management and service requests management together on one platform.

WorkInSync matches office space to actual demand, using utilization data from every desk, room and floor to right-size spaces and optimise real estate costs.

Its AI turns everyday workplace activities into real estate decisions. WorkInSync’s AI helps growing companies forecast occupancy in advance to understand when they’d run out of space, models stacking and restacking scenarios for planning seating based on how space needs will shift as headcount and attendance change. It also learns employee preferences, recommends desks and meeting rooms, and handles bookings and check-ins through chat (MASAI Chatbot).

WorkInSync is trusted by 400+ enterprise clients, including 120+ Fortune 500 companies, with 1.1M+ monthly bookings across 39+ countries. WorkInSync is ranked #2 on G2 in space management. It is ISO 27001, ISO 27701 and SOC 2 certified, and GDPR compliant.

Why Choose WorkInSync?

• Optimise Real Estate Costs: WorkInSync tracks how every desk, room and floor is used, showing where space can be consolidated or released so real estate spend matches actual demand.
• AI-Powered Space Planning: Occupancy forecasting and stacking and restacking scenarios show how much space each location needs ahead of headcount and attendance changes.
• One Platform for the entire Workplace: Space management, desks, meeting rooms, parking, visitors, cafeterias, and service requests all run on one system with a single source of workplace data.
• Higher Space Utilization: Auto-release of unused bookings keeps desks and rooms available for the people who need them. Customers have reduced ghost meetings by 100%.
• Ease of Use: Employees book desks, rooms, parking and meals in a few taps on web, mobile or Microsoft Teams, with AI-based suggestions based on their preferences.
• Flexible Check-In Options: QR codes, floor kiosks, face recognition and occupancy sensors confirm attendance and keep utilization data accurate.
• Deep Enterprise Integrations: WorkInSync connects with Okta, Workday, SAP, Microsoft Teams, Outlook, Google Calendar, Slack and Active Directory and much more. It also supports SAML 2.0 SSO, SCIM and open APIs.
• Enterprise-Grade Security: WorkInSync is ISO 27001, ISO 27701 and SOC 2 certified and GDPR compliant, with role-based access controls and custom permissions.
• Configurable to Your Policies: Custom workflows, approval rules, roles and dashboards adapt to how each office and business unit operates.
• Dedicated Customer Success: Every plan includes onboarding, training and 24x7 support, and Enterprise customers get a dedicated Customer Success Manager.

Benefits of WorkInSync

• Data-Backed Workplace Decisions: Custom AI reports and dashboards show utilization trends by location, floor and team, giving every planning decision a clear data foundation.
• Faster Visitor Check-In: Pre-registration, visitor watchlists and kiosk check-in get visitors through the door in about 90 seconds, with a live record of who is on site.
• Hassle-free Parking: Employees reserve parking before they arrive, so they spend significantly less time finding a spot.
• Better Cafeteria Planning: Meal bookings give cafeteria teams accurate daily headcounts to plan food quantities and avoid wastage.
• Quicker Service Resolution: Facility requests are raised, routed and tracked on one platform, with full visibility into status and turnaround times.
• Easier Office Navigation: Interactive floor plans and wayfinding guide employees and visitors to desks, rooms and amenities.
• Up-to-date Employee Data: Sync with Workday, SAP and Active Directory, plus SCIM provisioning, keeps employee records and access up to date as people join, move or leave.
• Space Optimization: Utilization insights show which floors, zones and room types are in demand, so office layouts can be redesigned around how people actually use the space.
• Policies for Every Location: Each office can have its own booking rules, check-in windows and approval flows, all managed from one platform.

WorkInSync Features

• Desk Booking: Employees book desks on interactive floor plans by date, floor or zone. They can also view where their colleagues/team mates are sitting and book a desk near them to make collaboration easier. Auto-release puts resources back into the booking pool if check-in does not occur within a set window.
• Meeting Room Booking: Rooms are booked by availability and capacity, with AI recommendations based on booking history, location and team preferences. Auto-release is applicable here as well.
• Space Management: Track occupancy across locations, floors and zones, and model stacking and restacking scenarios and forecasting for future space needs.
• Parking Management: Employees reserve parking slots ahead of arrival, with the option to join a waitlist in case of no availability, and admins manage allocation across locations.
• Visitor Management: Pre-registration, visitor watchlists and kiosk check-in give a live record of every visitor on site and improve visitor experience exponentially.
• Cafeteria and Meal Booking: Employees book meals in advance, and room catering requests are handled on the same platform.
• Wayfinding: Interactive floor plans and internal wayfinding guide people to desks, colleagues, rooms and amenities.
• Service Request Management: Facility requests are raised, routed and tracked through to resolution.
• Attendance and Check-In: QR codes, floor kiosks, face recognition and occupancy sensors capture attendance and feed a real-time attendance dashboard.
• Rostering: Plan which teams come into the office on which days, with approval workflows for office attendance.
• Calendar Sync: Two-way sync with Outlook and Google Calendar keeps bookings and calendars aligned.
• WorkInSync AI: Employees book and check in through a chatbot, admins forecast occupancy days ahead, generate custom AI reports, and get their queries answered through an intelligent chatbot.
• Analytics and Custom Dashboards: Utilization, attendance and booking data in configurable dashboards for each location and team.
• Automated Notifications: Reminders and check-in prompts keep employees on top of their bookings and release unused spaces on time.

WorkInSync Pricing:

WorkInSync price starts at USD 1.99 per user per month at Techjockey.

The pricing model is based on different parameters, including extra features, deployment type, and the total number of users. For further queries related to the product, you can contact our product expert and learn more about the pricing and offers.