Touchless Visitor Management System Applications in India

COVID 19 pandemic has forced the world to change its way of functioning with social distancing becoming an unspoken rule. While it is easier to practise social distancing in personal surroundings, adapting the same for our professional workspace remain a challenge.

According to this report, more than 90% teams in Asia Pacific region having implemented work from home measures.

As voices are being raised for the adoption of touchless check-ins for employees and visitors, the question remains how it can be achieved. Visitor management apps have stepped forward to provide the answer.

What is a Visitor Management App?

A visitor Management app or visitor screening software system is a digital check in system which helps an organization keep track of people, other than hired employees, entering the company premises.

Visitor tracking app is essential for restricting visitors from accessing confidential areas, monitoring their movement inside the company premise and ensuring that they have indeed left the office once they check out.

Visitor management system app do not require any employee to physically meet the visitor to provide them entry or exit. Visitor management apps automate the process of a visitor’s entry and exit based on pre-approvals and online registrations and digitally track their movements.

Global Visitor Management Software Market

The demand for no-touch visitor management apps has seen a significant increase in the past 6 months. The current valuation of the no-touch visitor management system is just shy of 850 million USD. By 2025 the same valuation is expected to be more than double and reach up to 1640 million USD.

Visitor Management Apps: Forecast

In 2020 and coming years visitor management apps will see increased demand and a constantly rising market value. This will include the following factors:

Impact of COVID 19

To avoid unsolicited visitors physically accessing entry devices and to contactless and secure entry and exit, companies will opt for touchless visitor management.

Technology Holds the Key

Touch-based visitor management apps are quickly being replaced by no-touch systems. As companies open after the lockdown, such apps and software will hold more prominence for the secure screening of visitors on company premises.

Staying Compliant with Health Standards

Visitor management apps will also be in demand to help organisations stay complaint with the latest health standards. No touch visitor screening would be inculcated to mitigate any risk related to connecting with symptomatic/asymptomatic persons.

Importance of Touchless Check-In During the Crisis Situation

Visitor management software market has seen a significant increase in revenue since COVID 19 pandemic broke out. Visitor management apps have become essential for creating a safe space for visitors as well the workforce of a company. Such apps have emerged as a potent tool to ensure business continuity during and post coronavirus pandemic.

Following are some steps which can be enforced along with the technology adoption to ensure safe visitor management for your organization:

Pre-Registration of Visitors

During such a crisis, it is important that you shift to an invite only basis where each visitor is pre-registered using visitor management apps. This will prevent surprise visitors from arriving in the company premises and lead to better management of the workplace safety.

Inform Requisites of Your Check-In Process Beforehand

While inviting visitors to your office, it would be beneficial if you could provide details about your check in process such as temperature check at entry point, wearing face mask or face shield, no touch identification such as QR code scanning and much more. This will make the visitors prepared well in advance and avoid confusion at entry/exit points.

Health and Temperature Check at Entry Point

You can introduce health and temperature check mechanisms before any visitor is granted entry to ensure that the visitors are not carriers of the disease.

Generate eBadges Automatically

The organization can install a printer adjacent to the check in system which automatically generates E-badges rather than a front desk employee physically signing them for the visitor.

Automatic Notification Upon Visitor’s Arrival

When a visitor signs in successfully, the concerned person whom they are to meet can be automatically notified about their arrival via SMS, email or some other medium.

Discuss the Agenda of Visit Before the Arrival

Visitor management system apps can be used effortlessly to establish communication with visitors regarding their activities when they are within the company premises. This will help in reducing the time spent on explaining things to the visitors in person.

Best Visitor Management Apps to Create A Safe Office Environment

We have compiled the list of best no touch visitor management systems which provide secure and touchless check in for visitors. They are:

Vizitor App
Traction Guest
The Receptionist
Proxyclick
Envoy
SwipedOn
WhosOnLocation
Visitor Track
Greetly
Vizito

Vizitor App

Vizitor App is the perfect visitor management app for providing secure entry and exit to visitors without coming in touch with any device or personnel. The app captures the details of the visitor signing in and an alert is sent to the concerned person. Vizitor no touch visitor management app works on offline first approach i.e. it works seamlessly even in areas with poor connectivity.

Features:

Enhanced user interface

This no touch visitor management system has an easy to use and interactive interface, ensuring easy check in and checkout.

Visitor entry only on invite basis

Through this touchless visitor management system, you can invite specific visitors to avoid crowding and avoid unwarranted visitors.

Dashboard analysis in real time

Records of each visitor are stored on the dashboard and can only by accessed by the admin.

Improved access control

With Vizitor screening app, organizations can keep a tab on visitors on their premises and prevent them from accessing confidential areas.

Seamless check in for regular visitors

Regular visitors to an office premise need not check in with their entire details. Vizitor visitor tracking app remembers each visitor and on their next check in, they just have to add their number or email id.

Pricing:

Starting price of Vizitor no touch visitor management app is ₹1250. You can also buy the premium version of this app at ₹2500.

Supported platforms: Windows, Android, iOS

Traction Guest

Traction Guest is a visitor management app that help create a no-touch visitor management system in your office premises. Traction Guest visitor tracking app uses HTML and CSS to showcase evacuation routes and security guidelines, thus securing visitors’ screening in times of this pandemic.

Moreover, Traction Guest visitor screening app comes with SOC2 certification which means that the app will securely handle user’s data to prevent any breach of privacy.

Features:

Customized workflows

Traction Guest visitor management app allows creation of customized workflows for different types of visitors and generate permissions for them in drag and drop fashion.

Enhanced visual identification

This visitor management system app captures images of visitors on arrival to be used on their badges. It also functions in a no. of languages, making for a better visitor experience.

Document scanning

Traction guest visitor management app allows visitors to check in by scanning their identification documents such as passport or driving license

Multiple location management

Traction guest allows admins to manage and filter visitor data across different locations through one single platform

Robust watchlists

This visitor screening software compares each visitor with a watchlist and sends an alert when a flagged person such as ex-employee, person with lookout notice issued, etc. raises a request for entry.

Pricing:

Price of Traction Guest no touch visitor management app begins from ₹7147.56 per month. More details can be obtained from the official website.

Supported platforms: Windows, MacOS, Android, iOS

The Receptionist

The Receptionist is the ideal visitor management app for touchless check in of visitors. The app comes with features such as notification about visitor check in, badge printing etc. This no-touch visitor management system supports creation of customized and button-based workflows for better handling of visitors.

Features:

Cloud based

The receptionist touchless visitor management app is cloud based, which provides for safe storage and access of visitor logs.

Two-way communication

This is the only visitor management app that facilitates two-way communication between the visitor and the company via SMS, email etc.

Legal agreement signing

This touchless visitor screening software facilitates digital sign offs on legal documents such as non-disclosure agreements and compliance verification documents.

Customization

This no-touch visitor screening software allows users to customize the app according to their own choice.

In-App branding

Receptionist visitor screening app comes with the feature of in-app branding for organizations.

Pricing:

Price of the Receptionist visitor management app starts from ₹3686.64 per month. Further details can be obtained from the official site.

Supported platforms: iOS

Proxyclick

Proxyclick visitor management app provides user friendly check in and check out. At the same time, it ensures that the organization’s security and integrity is maintained. Proxy click no touch visitor management app is currently being used by large corporations such as Audi, AirBnB, etc.

Features:

Robust Alert System

Proxyclick no touch visitor management system sends notifications to both visitors and the person they want to visit.

Global services

Proxyclick touchless visitor management system works across the globe and supports more than 10 languages.

Enhanced user experience

Once a visitor has entered their details, the app remembers them. If they again access the premises, this visitor management app shows details specific to that visitor.

High data protection

In this visitor screening app, the information is backed across several servers ensuring that it remains secure always.

Visitors’ feedback

Proxyclick visitor management app allows you to obtain visitors’ feedback through forms and surveys. This information can be used to improve visitor experience provided by your organisation.

Pricing:

The price of this touchless check in app starts from ₹7523.75. Further details can be obtained from the official website.

Supported platforms: Windows, MacOS, Android, iOS

Envoy

Envoy visitor management app provides secure and touchless check in not only at entry and exit gates of a company but also for conference rooms. Envoy no touch visitor management app has an interactive user interface, which allows for speedy check in of visitors. At the same time, it ensures that flagged visitors are not allowed the entry.

Features:

Modern sign in

Envoy no touch visitor management system allows for customized sign in for each visitor. You can create different workflows to ask different question to visitors depending on the purpose of their visit.

Interactive user interface

With Envoy visitor screening app, companies can obtain sign offs on legal documents as well as obtain their responses on custom questions digitally.

Visitor Dashboard

Admin team has access to a visitor dashboard where they can keep a tab on each visitor and also see statistics and trends related to the daily visits to your office premises.

Customizable badges

Badges for each visitor can be customized as per need and can also include a number of details of the visitor.

Signing in groups

With Envoy touchless visitor management system, visitors can sign in collectively. Companies can use this feature to send invite emails to multiple visitors at the same time.

Pricing:

Envoy is a free visitor management app. Advanced versions of Envoy visitor management app start from ₹7448.51. Further details can be obtained from the official site.

Supported platforms: Windows, MacOS, Android, iOS

SwipedOn

SwipedOn is a visitor management app used for touchless check-in of visitors, screening and alerting both the visitor and concerned person about the check in.

Features:

Secure sign in

Using this no touch visitor management app, you can ask visitors questions about their health history and evaluate whether they are a risk to the workplace or not.

Health and safety compliances

This no touch visitor management system allows visitors to sign health and safety agreements which can be accessed anytime without fuss.

Customization

The sign in portal of this visitor tracking software can be customized for a better user experience.

Notification with visitor photos

SwipedOn touchless visitor management system sends notifications with visitor photos to the person they are scheduled to meet.

Efficient evacuation plan

In case of any emergency, visitors can be tracked and evacuated from the company premises with the help of this visitor management app.

Pricing:

Price starts from ₹4439.01 for monthly plan. Further details can be obtained from the official site.

Supported platforms: Web based, iOS

WhosOnLocation

WhosOnLocation is a cloud-based visitor screening software which allows real time monitoring of visitors present in the company premises. During coronavirus pandemic, the visitor management app offers touchless check in and threat assessment of visitors based on a questionnaire.

Features:

Access control

With this visitor tracking app, admins can limit access of visitors to confidential areas.

Pre-register visitors

You can send invites to multiple visitors at once through this visitor management system app to avoid rush and maintain social distancing.

Robust support services

Obtain quality service in case a grievance arises related to the visitor management system.

Easy evacuation

In case of an emergency, you can send automated ‘Are you ok’ message to visitors and facilitate their quick evacuation.

Visitor dashboard

WhosOnLocation visitor management system offers a dashboard where you can manage visitor information for audit purposes or to generate insights.

Pricing:

This visitor management app is available at the starting price of ₹ 3686.64. Further details can be obtained from the official website.

Supported platforms: Windows, iOS, android

Visitor Track

Through Visitor Track no-touch visitor management app, organizations can not only monitor the physical movements of a visitor but also track the web activities being carried out by visitors on the company network. This gate pass management app is also helpful for online businesses to keep a track of who is visiting their website and viewing what pages.

Features:

Ease of use

Visitor Track visitor management system has an easy to use interface for new visitors.

Suitable for digital marketing

Visitor Track also allows digital marketers to see whether their campaigns are attracting the right visitors or not.

Networking

Visitor Track allows you to establish contact with people visiting your website and turn them into potential clients.

Alerts and notifications

This visitor screening software allows for creation of visitor specific alerts and notifications.

Enhanced access of databases

You can sync records stored across multiple databases to have a better view and control of visitor data.

Pricing:

The price of this software starts from ₹14972.26. Further details can be obtained from the official website.

Supported platforms: Windows, MacOS, iOS

Suggested Read: Visitor Policies to Keep your Office Safe

Greetly

Greetly visitor management app is a fully customizable visitor management system which is used for touchless check in of vendors, interview candidates, packages and much more. Greetly no touch visitor management system also generates visitor badges and takes their e signatures on health and safety compliance documents.

Features:

Self check in

Regular visitors can self-check in on Greetly touchless visitor management app by entering their email id or number.

Access control

Greetly visitor management app helps in tracking visitors and preventing them from accessing confidential areas.

Preregistration of visitors

Organisations can send invites to multiple users at the same time using Greetly visitor management apps.

Document scanning

Visitors can scan their identification documents such as passport and driving license to establish their identity.

Customization

Greetly visitor management app can be customized to provide a unique sign in experience to each visitor

Pricing:

Starting price of this visitor tracking software is ₹5941.51. Further details can be obtained from the official website.

Supported platforms: Web based, iOS, Android

Vizito

Vizito is a cloud based visitor management system which facilitates touchless check in of visitors. Vizito visitor management app has a customizable dashboard, option of adding signature digitally and alerting authorities about unwarranted visitors through SMS.