Karya Keeper

Core Functionalities

• Workforce Management
  Tracks team capacity, skills, and workload distribution to optimize labor across multiple projects.
• Incident Management
  Project Health' reports and real-time alerts identify blockers and risks to keep delivery on track.
• Issue Management
  Tracks bugs and project issues within tasks with priority levels (High, Medium, Low) and status updates.
• Pipeline Management
  Visualizes the sales and project lifecycle through multiple stages from initiation to completion.
• Workflow Management
  Custom stages and approvals adapt the platform to specific internal business processes and SOPs.
• Resource Management
  Real-time visibility into who is overloaded or free, enabling better balancing of team workloads.
• Risk Management
  Identifies, assesses, and tracks project risks with dedicated reports to prevent delays.
• Task Management
  Create, assign, and track tasks and sub-tasks with clear ownership and deadline visibility.
• Backlog Management
  Centralized list to prioritize features or tasks before they are moved into active sprints.
• Sprint Management
  Supports agile teams with dedicated tools for sprint planning, tracking, and retrospectives.

Task & Workflow Management

• Workflow Automation
  No-code automation engine handles repetitive tasks, notifications, and record transitions.
• Recurring Tasks
  Automates the creation of tasks for repeated activities like weekly reports or maintenance.
• Task Creation & Assignment
  Create, assign, and manage tasks.
• Task Prioritization
  Color-coded priority tags ensure teams focus on the most critical work first.
• Sub-Task Creation
  Break down complex tasks into smaller, manageable sub-tasks for better tracking and execution.
• Task Dependencies
  Links related tasks to ensure a logical work order and identify potential bottlenecks.
• Notifications/Reminders
  Automated alerts via email or system pop-ups for upcoming deadlines and status changes.
• Automated Task Assignment
  Automatically assigns tasks to team members based on workload, availability, and skill sets, helping to distribute work evenly as

Task Views

• Gantt Chart
  Visualizes timelines and task dependencies to help managers plan schedules and monitor progress.
• Kanban Boards
  Drag-and-drop boards provide instant visibility into task statuses, priorities, and blockers.
• Task List
  Simple, intuitive list views for individuals to manage their daily to-dos and priorities.
• Calendar View
  Visualizes task deadlines and project milestones on a calendar to manage time effectively.
• Timeline View
  A horizontal roadmap view to track project phases and deliverables across months.
• Spreadsheet View
  Allows for bulk editing and data management in a familiar, grid-based interface.
• Mind Map
  Visual representation of tasks and ideas branching out from a central concept.

Progress & Performance Tracking

• Time Tracking
  Employees log billable and non-billable hours directly on tasks for accurate payroll and invoicing.
• Milestone Tracking
  Sets and monitors critical project checkpoints to ensure timely achievement of goals.
• Team Capacity Tracking
  Uses 'Skill Matrix' and workload reports to ensure resources are not over-committed.

Resource & Budget Management

• Auto Scaling
  Cloud-hosted infrastructure (SaaS) that automatically scales to support growing team sizes.
• Automated Resource Allocation
  Automatically adjusts resource allocation, such as server capacity, storage, or bandwidth, based on current project needs during
• Budget Planning
  Allows managers to set budgets and monitor actual expenses against project costs.
• Dynamic Budgeting
  Adjusts financial forecasts based on real-time resource utilization and logged effort.
• Risk Scoring System
  Evaluates the severity of potential issues to prioritize mitigation efforts.
• Workload Distribution
  Visual indicators show individual bandwidth, helping managers reassign tasks as needed.

Collaboration & Communication

• Real-Time Collaboration
  Built-in chat, mentions, and file sharing directly within tasks to centralize communication.
• Integrated Chat & Messaging
  Centralizes project-related conversations, reducing the need for external messaging apps.
• File Sharing & Document Collaboration
  Upload, share, and edit documents.
• Version Control
  Track changes made to documents and files.

Access Control & Security

• Multi-Factor Authentication (MFA)
  Enterprise-grade security including 2FA and audit logs available in high-tier plans.
• User Access Management
  Granular role-based access control (RBAC) to manage permissions and data visibility.
• Compliance Tracking
  Audit logs and activity histories ensure projects adhere to internal governance and security standards.
• Activity Logs
  Tracks every change made to a project or task for total transparency and auditing.
• Data Backup and Disaster Recovery
  Managed cloud infrastructure with regular backups to ensure business continuity.

Customization

• Templates
  Pre-built project templates allow teams to replicate successful workflows and launch new projects quickly.
• Custom Fields
  Allows for task-level customization to capture specific metadata relevant to unique project needs.
• Task Customization
  Modify tasks to include custom fields, tags, and properties to fit specific project needs.
• Custom Layouts
  Design the software interface to fit your workflow.
• Custom Views
  Users can save filtered views to focus only on data relevant to their specific role.

Integrations

• CRM Integration
  Connects with CRM systems to align project execution with client data and sales opportunities.
• API Integration
  Offers developer APIs and webhooks to sync data with external business tools and internal apps.
• ERP Integration
  Syncs with ERP systems to streamline financial management, invoicing, and resource procurement.
• Communication and Collaboration Tools
  Integrate with various collaboration tools to streamline real-time communication and collaboration within project workflows.
• File Storage and Sharing
  Securely attaches documents and assets directly to the relevant project or task.
• Time Tracking Tools
  Integrate time tracking tools to monitor work hours and resource allocation directly in your project management system.
• Issue Tracking Tools
  Link issue tracking software to manage and resolve bugs and issues alongside your project management processes.
• Automation Tools
  Use automation platforms to create workflows that automatically handle repetitive tasks across multiple apps.
• AI-Based Integrations
  Leverages AI for effort forecasting, content summarization, and risk prediction.
• Third Party Integrations
  Connect your system to external applications such as CRMs, payment gateways, and analytics tools for seamless data exchange.

Reporting & Analytics

• Predictive Analytics
  AI-powered risk prediction identifies potential schedule slippages and effort overruns early.
• Dashboards
  Unified dashboards provide a high-level overview of project health, milestones, and team metrics.
• Benchmarking
  Compares estimated effort against actual time logged to analyze and improve planning accuracy.
• Automated Reports
  Generates and schedules AI-powered project health and productivity reports for stakeholders.
• Project Progress Reports
  Live percentage-based tracking of project completion compared to original goals.
• Resource Reports
  Allocation and utilization of resources (people, equipment, materials).
• Risk Reports
  Identify, assess, and propose mitigation strategies for potential project risks.
• Workload Reports
  Analyze workload distribution among team members, identify potential imbalances.
• Timesheet Reports
  Detailed exports of time logs for client billing, internal payroll, and effort analysis.
• Sprint Reports
  Track progress within development sprints.
• Burndown & Burnup Charts
  Visualizes the remaining work versus time in a sprint to predict completion.
• Bottleneck Reports
  Specifically identifies tasks or roles where work is stalled to improve process flow.
• Real-Time Reporting
  Live dashboards that update as data changes.
• Report Customization
  Ability to create and customize reports based on specific project needs.