OnlineKhata™

Core Functionalities

• Accounts Receivable
  It represents money owed to a business by its customers or clients for goods or services delivered but not yet paid for.
• General Ledger
  It is a comprehensive record of all a business's financial transactions, categorized by accounts.
• Alerts & Notifications
  They are automated messages that inform users of important financial events, deadlines, or discrepancies.
• Bank Reconciliation
  It is a process of comparing the balances in the company's records with the balances shown on the bank statement.
• Receipt Management
  It involves capturing, organizing, & storing digital copies of receipts for expenses & purchases.
• Bookkeeping Capabilities
  Involves recording and managing financial transactions, tracking income and expenses, and keeping records current.
• Bank Settlement
  Refers to the process of reconciling transactions between a company's bank account records & its accounting system.
• Trial Balance Preparation
  It consists of compiling and listing all ledger accounts and their balances to verify the accuracy of recorded transactions.
• Gst Report Preparations
  Involves the process of compiling data on Goods and Services Tax (GST) transactions from various financial records within an
• Return Filings
  Return filings are crucial in accounting software, where businesses prepare and submit tax returns to relevant authorities.
• Tax Management
  It automates the calculation, tracking, and reporting of various taxes.
• Credit / Debit Note
  A credit note is issued to reduce the amount a customer owes, typically due to returns or overpayments.
• Transaction Management
  Tracks, records, and categorizes financial transactions for accurate reporting.
• Accounts Payable
  Refers to the money a business owes to its suppliers or vendors for goods or services purchased on credit.
• Payroll Management
  Streamlines the process of calculating employee salaries, tax deductions, and benefits.
• Time & Expenses Management
  It is a process of recording, tracking, and managing employee working hours and business-related expenses.
• Asset Management
  Consists of tracking & managing a company's assets throughout their lifecycle.
• Fund Accounting
  It is a method of segregating resources into self-balancing sets of accounts, or funds, according to their intended use or
• Multi Currency Support
  Refers to the software's capability to handle transactions, reporting, and financial management in multiple currencies.
• Cost Centres
  A vital unit where costs are allocated for internal tracking & management purposes.
• Fixed Asset Register (FAR) Management
  A Fixed Asset Register tracks and manages a company's fixed assets, including their acquisition cost, depreciation, and current
• Tds Report Generations
  Includes the automated creation of reports detailing Tax Deducted at Source (TDS) from payments made to vendors or contractors.
• GST Input Reconciliations
  Involves matching the Input Tax Credit (ITC) claimed on purchases with the GST details provided by suppliers.
• Variant Analysis
  Includes comparing & evaluating different versions or scenarios of financial data to identify variations, discrepancies, or
• Batch Management
  It enables users to handle multiple transactions collectively, streamlining processes such as invoicing, payments, and updates.
• Branch Management
  It allows businesses to manage financial transactions, reports, and data specific to different branches or locations, ensuring
• Broker Management
  Involves tracking & managing broker transactions, commissions, & related financial activities to streamline brokerage
• Claims Management
  Includes tracking, processing, & settling claims efficiently, ensuring accurate record-keeping and financial reporting.
• Collection Management
  A robust field that involves tracking & managing receivables, including invoicing, payment reminders, & follow-ups.
• Document Management
  Refers to the digital storage, organization, & retrieval of financial documents & records.
• Quotation & Estimates
  Offers detailed price estimates to clients before finalizing sales, while estimates offer preliminary cost projections.
• Sales Management
  It consists of tracking sales transactions, managing customer accounts, and generating reports on sales performance.
• Statutory Compliances
  Ensures adherence to legal regulations such as tax laws, payroll requirements, and financial reporting standards.

Billing & Invoicing

• Payment Tracking
  Monitors and records incoming and outgoing payments, ensuring accurate financial records and timely reconciliation.
• Invoice Processing
  It includes receiving and managing invoices from vendors or suppliers to ensure accurate payment and financial record-keeping.
• Payment Processing
  Refers to the handling of electronic transactions between buyers & sellers, ensuring the secure transfer of funds.
• Automatic Payment Reminders
  Automatic payment reminders are notifications sent to remind customers of upcoming payments.
• Bill Of Materials (BOM)
  Refers to a detailed list of raw materials, components, and instructions required to manufacture a product.
• E-Way Bill Generation
  E-Way Bill Generation involves creating and managing electronic invoices required for the transportation of goods under GST

Retail and Point of Sale

• Point of Sale (POS)
  Integrates sales transactions with financial records, facilitating real-time inventory management and streamlined reporting.
• Retail Management
  Consists of features for tracking inventory levels, sales transactions, & customer data along with generating reports for

Project and Workflow Management

• Workflow Management
  Streamlines tasks automate processes and enhances team collaboration for efficient operations.
• Transaction Management
  Tracks, records, and categorizes financial transactions for accurate reporting.
• Time & Expenses Management
  It is a process of recording, tracking, and managing employee working hours and business-related expenses.
• Project Accounting
  Project accounting tracks & manages financial information & activities specific to individuals or jobs.
• Facility Management
  Refers to the tools used to track and manage the operational costs, maintenance, and usage of physical assets or facilities.
• Production Management
  It involves tracking & controlling the manufacturing process, including inventory levels, work orders, and production costs.

Inventory and Supply Chain Management

• Vendor & Supplier Management
  Tracks interactions, manages invoices and monitors payments for efficient procurement.
• Inventory Management
  It involves tracking, managing, and optimizing the stock of goods and materials.
• Stock Management
  It includes tracking inventory levels, monitoring stock movements, & managing reorder points.
• Inventory Reconciliation
  Refers to the process of matching the inventory records in an accounting system with physical inventory.
• Barcode Scanning
  It streamlines inventory management by automatically tracking & recording product information.
• Delivery Management
  It consists of tracking and managing the delivery of goods or services to customers, including scheduling, logistics, & more.
• Distribution Management
  Involves tracking & managing the flow of goods from suppliers to customers, including inventory control.
• Item Master
  A centralised database where detailed information about each inventory item or product is stored.
• Product Management
  It includes overseeing the development and enhancement of features related to tracking, managing, and reporting financial data.
• Store Management
  Helps track inventory, manage stock levels, and streamline purchase and sales processes.
• Supply Chain Management
  Streamlines procurement, inventory, and logistics for efficient financial oversight.
• Warehouse Management
  Optimizes inventory, controls stock levels, and manages orders and shipments efficiently.

Sales and CRM

• Customer Management
  It involves tracking & managing customer information, transactions, & interactions to streamline billing, payments, &
• CRM Capabilities
  CRM capabilities are integrated to streamline & optimize the business processes associated with customer management.
• Loyalty Program
  Tracks and manages rewards or incentives given to customers for their continued business.
• Order Management
  Handles the processing, tracking, & fulfilment of customer orders, thereby integrating them with inventory & financial
• Quotation & Estimates
  Offers detailed price estimates to clients before finalizing sales, while estimates offer preliminary cost projections.
• Sales Management
  It consists of tracking sales transactions, managing customer accounts, and generating reports on sales performance.

Financial Management

• Cash Flow Management
  Used for tracking, analyzing, & optimizing the net amount of cash receipts, barring cash expenses.
• Cash and Bank Management
  It tracks and manages all cash inflows and outflows, including bank transactions and cash payments/receipts.
• Budgeting & Forecasting
  They are vital financial planning tools businesses use to estimate future revenue & cash flow.
• Revenue Management
  Refers to the systematic process of predicting, analyzing, & optimizing an organization's income by managing pricing &
• Fund Accounting
  It is a method of segregating resources into self-balancing sets of accounts, or funds, according to their intended use or
• Fund Planning
  Defined as a process of forecasting & managing the inflows and the outflows of cash.
• Net Worth Management
  Defined as a process of tracking and managing an individual or organization's total assets and liabilities.
• Financial Planning & Analysis
  It includes forecasting future financial performance based on historical data, and budgeting for expenses and revenue.

Integrations Supported

• Import / Export Management
  Refers to the ability to transfer financial data in and out of the system, enabling seamless integration with various apps.

Analytics and Reporting

• Financial Accounting and Reporting
  It involves tracking and managing a company's fixed assets, such as equipment, vehicles, and buildings.
• Profit & Loss
  It shows revenues, costs, and expenses to determine net profit or loss for a period.
• Gross Profit
  Refers to the difference between revenue from sales and the cost of goods sold.
• Net Profit Management
  Involves calculating, analyzing, & reporting the net profit earned by a business after deducting all expenses.
• Ratio Analysis
  It includes evaluating financial ratios derived from financial statements to assess a company's performance.
• Audit Management
  Refers to a process of preparing for & conducting audits by organizing & tracking audit-related activities.
• Financial Statement Generation & Analysis
  Refers to the process of automatically creating financial reports like balance sheets & income statements.
• Profit Centers
  Defined as a segment within a business that is responsible for generating profits.

Administrative Features

• Admin Controls
  Allows administrators to manage user access, set permissions, and oversee the security of financial data within the system.
• Backup & Restore
  A process of creating a copy of data (backup) to prevent data loss and retrieving that data (restore) to recover the system to
• User Access Management
  Includes roles, permissions, access control, and activity tracking to ensure secure operations.
• Ledger Scrutiny
  Ledger scrutiny involves a detailed examination of financial records to ensure accuracy, completeness, and compliance.
• Facility Management
  Refers to the tools used to track and manage the operational costs, maintenance, and usage of physical assets or facilities.
• Self Service Portal
  Allows users to access and manage their financial information independently, including viewing reports, submitting invoices, and