The Ultimate Guide on Buying the Best Banquet Software

“If you buy things you do not need, soon you will have to sell things you need.”

Warren Buffett

We are often influenced by other’s choice, and end up buying a product which we either don’t need or don’t know how to use. In fact, there are times when after buying something, we realize that the object isn’t worth it!

Does this situation sound familiar to you?

Well, I am sure, it will be a reaction to look for if someone ends up investing five or six figures in something inappropriate! This something is nothing but a software-we are going to talk about in this article.

Budgeting for Your Business Growth

It is a wise step to consider multiple factors before buying anything. One of the important factors that you should consider first is your business ‘need’. You must question yourself why do you even need that thing in the first place? Moreover, identifying your requirement helps you in finding out what are your expectations from the object.

The ‘Need’ factor is followed by ‘budget’. It happens many a times where a thing might be best suited to your needs but is doesn’t come within your budget. In such a case, you either substitute with other brand or buy a product that fulfils your prior needs. Thankfully, if the question of budget arises in case of a software, you have the option of getting it customized. Therefore, your needs are met within your budget without compromising on brand or priority.

Talking about software, there are more than these two factors that you must throw some light upon before buying a banquet software and they are as follows:-

  1. Support

Software vendors do provide with one-time training, and guiding modules to make it easy for you to use the product. A new software is like a new kid on the block and it is not necessary that you will cheek by jowl with it in the first attempt. Despite the instructions, you might need support later to run your banquet business effectively using the software. Further, there could be a situation where you need support instantly. In such a case, you would like to buy from a vendor which is either available round the clock or have a quick response time. Let’s say, a customer is not able to do online booking, you would like to get this thing to fix ASAP. Else, you will lose your customer.

  1. Easy to Use

Amongst many problems faced by the staff of a banquet hall, hotels and resorts, keeping up with the latest technology is one of them. Every industry including hospitality is becoming tech-savvy. The managers demand convenience in the form of Wi-Fi, more electronic equipment, gadgets, mobile devices, software, and more. However, they also demand guidance on how to use them.

Let’s say, you bought a software to automate your work and save time. However, it was so complicated to use that you ended up giving all your time in finding out how it works! Not only you will be frustrated that you lost the war against the odds and ends, but also wasted the time which was designated to work.

However eager you might be to purchase the software, don’t forget to consider the user-friendliness of features.

  1. Scalability

No business remains stagnant. It is established to make profits and grow. You must have started your banquet business with the same motto! Right?

Considering business future growth, you would like to invest in a banquet software that provides scalable features to fit in with the growth pace of your business. Let’s say a banquet software permits login access to five people right now. However, later when your team will grow, more people might be required to access the software at the same time. The software should be flexible and scalable enough to meet this need. In other words, don’t just stick to your current needs, consider future requirements as well.

  1. Demo or Free Trial

At times, things don’t appear as promising as it appeared at the time of buying. For example, the banquet software comes with a unified dashboard feature. Booking availability, guest details employee schedule, all can be viewed on a single screen. However, when you actually used the software you realized though everything is available on the single dashboard but it isn’t interactive. Details appear in a clumsy manner and not all information can be managed through that one screen. Therefore, a product demo or free trial should be considered before buying a software. Trying your hands on the banquet software will help you analyse the extent to which it will help you in managing your banquet and event.

  1. Alternative Options

There is no hard and fast rule that you have to buy the first banquet software that you find on Google. Simply because it ranks first on the search engine or is referred by many, doesn’t mean it will be suitable for you. Prepare a list of banquet software that fulfil your need and are under your budget, then choose the best from the list.

There are more chances of getting a better deal in the end.

For instance, banquet software A costs more than software B.  A includes accounting module, however, B gives you the choice of integrating respective software with your existing accounting software at no cost. See, you already know which one to buy!

If you will make the purchase post considering all these factors, there are negligible chances of you making an investment that will not give you high ROI.

Aditi Lohia

Aditi is a graduate from the University of Delhi with a degree in Bachelor of commerce. While studying CA she found respite in writing poems and her once hobby has turned into a full time profession. Her ‘Introduction to creative writing’ course at British Council of India has given her a broad base to approach many areas. She is an eclectic writer, who turns her observation into prose that resonates with readers. She is a movie buff, a voracious reader who never misses an opportunity to travel! BLOG LINK

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Aditi Lohia

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