What Is a Timesheet Management Software?

Timesheet management systems are essentially required for tracking employee work hours for accurate payroll processing, project-based invoice tracking, creating work schedules, and more. Timesheet management software offers timesheet templates for maintaining time and accounting records on a monthly or weekly basis for effective project scheduling.

Timesheet software tracks the work hours of every employee in a team. It helps analyse the time required to complete any project and assists in creating strategies for higher productivity. Timesheet management software has a centralized repository that records all information for producing comprehensive reports for business strategizing.

How to Manage Employee Timesheets?

Timesheet management is a process that involves creating a record of employee work hours, monitoring and analysing the same. Recorded work hours on the timesheet can be used for different purposes like generating payroll, managing work schedules, and invoicing a client for any project.

Different timesheet templates are available online to help HR professionals and managers track the number of hours an employee has spent on a particular task along with the clock in and clock out time.

What Is the Importance of a Timesheet Management Software?

Paper-based registers have been replaced with digitized sheets that help keep a track of employee work hours automatically. Timesheet management system records the work-related data of employees based on multiple variables like pay period, work schedules and compliance requirements.

Timesheet management software is important for tracking project costs and billing clients accurately based on the number of work hours dedicated to a project. Timesheeting software also helps in managing workloads and identifying the roadblocks in project completion. Based on timesheet-related insights, team leads can find ways to improve the productivity of employees.

How Does Timesheet Software Help with Project Management?

Timesheets are critical for tracking the time spent by employees on a task, analysing the bottlenecks in project completion, and billing clients based on work hours. The timesheet management system provides a chart-based representation of the workload of every team member. It also helps in comparing the status of ongoing tasks against the project completion timeline. Some of the other benefits of timesheet software for project management are:

• Analyzing the time spent by an individual employee on specified tasks for better delegation.
• Identifying those areas where an employee requires additional support or training
• Measuring a project’s overall efficiency
• Anticipating upcoming delays in project completion
• Calculating estimated project costs and actual ones too.

How to Find the Best Timesheet Management Software?

• Comprehensive reporting is a must: This feature is necessary to check the number of work hours dedicated to a task, overtime, and other labor-related costs. A good timesheeting software provides detailed data insights so that business strategizing can be done accordingly.
• Access through multiple platforms: Web-based timesheet software can be accessed online across PCs, mobiles, and other devices.
• An easy interface is a must: Timesheet attendance management systems with an easy interface make it quite convenient to track the performance and productivity of employees.
• Integration with third-party solutions: The software should be able to integrate with the existing project management system, time & attendance system, etc within your organization.
• Scalable: Scalability ensures that the timesheet tool scales easily as your business expands. Make sure to check that the HR timesheet software you select is scalable.

Key Features of Employee Timesheet Management Software

• Billing & Invoicing: Timesheet management software helps in calculating the billable amount and generating quick invoices.
• Performance charts: Timesheet management systems offer configurable charts and reports for measuring and assessing a team's performance so that there can be accurate business forecasts.
• Absence management: Timesheeting software's absence management module is important for calculating paid time-offs or PTOs and reviewing leave requests.
• Productivity tracking: Timesheet attendance management systems make it easy to track active and idle work hours of employees for productivity mapping.
• Timesheet records: Timesheet records include all data regarding ongoing and completed projects, employee hours, payrolls, bills and invoices. Timesheet records are auto-filled to save your time and resources.
• Project budgeting: The employee time management system helps in estimating project hours and costs so that clients can be billed accordingly.
• Timesheet locking: This module in a timesheet management software helps with user access management for complete data security.
• Client portals: You can create dedicated client portals to manage the tasks and costs related to different ongoing projects.
• Billable & Non-Billable Hours: The software helps differentiate between billable & non-billable hours for every employee working on a given project. Accordingly, clients can be billed, and employees can be rewarded for their performance.
• Offline Time Tracking: Most timesheet management software helps track employee sign-in and sign-out and work hours even when you are offline. This is an important feature if you are operating from remote locations.
• Flexible time logging: Timesheet software allows you to log in work hours from multiple sources like RFID tags, web portals, and mobile devices.

Benefits of Timesheet Management Software

• Grid view for immediate records: HR timesheet software provides grid views for getting real-time updates regarding ongoing tasks.
• Easy task assignment: Online timesheet management tools make it easy to create project deadlines and assign tasks to employees.
• Accurate billing: Timesheet tools help with timesheet analysis so that invoices can be generated accurately, and clients can be billed for timely payment.
• Accounting integrations: Employee timesheet management systems can be integrated with accounting solutions for calculating time offs, overtime, sign in and sign-out time for payroll processing.
• Improved project management: The software assists in assigning employees to a project based on their availability, tracking their progress, identifying bottlenecks, and ensuring timely project completion.
• Reducing time & labor wastage: Timesheet software helps identify areas where you are wasting the time of your employees. Accordingly, you can assign the most suitable employees to a particular task.