Best Employee Monitoring Software in 2025

What is Employee Monitoring Software? 

Employee monitory monitoring software can be used to track employee's performance and tasks in the field/remote. This is helpful in streamlining the different tasks of the employees present in an organization. It is a challenging task to manage remote staff if the right tools are not present. One can allocate tasks to their employees, track task status, and review the performance of the teams that sit work remotely.

How Do We Evaluate and Select the Best Employee Monitoring Software?

Different employee monitoring software options are available in the market. But which tool should you choose? To help you with it, we have evaluated employee monitoring programs on various metrics.

Firstly, we looked for the features offered by each software, including time tracking, productivity analysis, attendance tracking, activity logging, etc. We also looked for other factors like scalability, integration, data and analytics features and more.

Lastly, we considered the software's cost and further evaluated them based on their free trial, free version, and paid pricing plans.

How Does Employee Monitoring Softwares Work?

Employee monitoring software works like a digital watchdog, tracking various aspects of an employee's activity during work hours. Depending on the tracking app for employees, it can collect data in multiple ways, such as:

• Tracking employees' activities online such as website visits, downloads, history, etc. 
• Monitoring computer activities like mouse clicks, website or application usage, etc. 
• Call surveillance for training purposes.

This software is used to supervise employees' performance, prevent illegal activities, avoid confidential info leakage, and catch insider threats.

Types of Employee Monitoring Softwares 

There are different types of employee monitoring software such as time tracking, activity monitoring, HR software, attendance tracking and more. Let’s discuss these:

• HR Software: HR software is one of the commonly used employee monitoring software in the organization. It often includes the features for tracking employee data, such as attendance, performance evaluations, training records, and employee demographics. It helps streamline HR processes and provides valuable insights into workforce management. 
• GPS Tracking Software: GPS tracking software is often used for field employees or those who work remotely. It tracks employees' locations in real-time using GPS technology, enabling employers to monitor their movements and ensure they are where they should be during work hours. 
• Productivity Monitoring Software: Employee computer monitoring software can track employee activity on computers, including websites visited, applications used, and keystrokes. They provide insights into how employees spend their time during work hours. 
• Internet Monitoring Software: This type of software monitors employees' internet usage, including websites visited, time spent on each website, and bandwidth usage. It helps employers identify any misuse of company resources or potential security risks. 
• Time Tracking Software: This type of software monitors the time employees spend on tasks, projects, or activities. It may include features such as clocking in/out, timesheets, and project time allocation. 

Best Employee Monitoring Softwares Comparison

Best Employee Monitoring Softwares
Softwares	Best for	Pricing
DeskTrack Employee Monitoring	Remote work monitoring, Track internet usage, File and document tracking, Login and logout tracking, Track billable and non-billable hours for employee.	Starts at INR 99
Keka	Attendance and geo tracking, Payroll management, Employee onboarding, Punch-in and punch-out, Analytics and reporting, Document management	Starts at INR 9900
TrackOlap	Monitor productivity on computer, Track total time spent in applications, Graphic-rich analytical reports, Project management, Automated email reports	Starts at INR 200
DeskSight AI	User performance analysis, Web search tracking, Automated time tracking, Remote attendance, End user screenshots	Starts at INR 240
dayTrack	Staff time tracker, Expense management, Set reminders for events, Check-in and check-out, Day reporting	Starts at INR 897

Features of Employee Monitoring Software

Some of the common features of employee monitoring software include employee tracking, task allocation, activity monitoring, website tracking, GPS tracking and more. Let’s discuss these in detail:

Employee tracking

These tools often come with employee tracking features that can collect and store information about employees. It can also help in monitoring employee performance and behavior. 

Task allocation and status

You can assign and schedule tasks for your team. You also have the facility to view when the tasks are completed. Create, add, and edit tasks and also link location to any task with cloud-based employee management software. 

Website Tracking

The features for live tracking and viewing history of employees’ movements are also available. This gps time tracking app would include the total distance travelled and the time taken.  

GPS Tracking

For remote or mobile employees, GPS tracking enables employers to monitor their location and movement during work hours. 

Attendance Monitoring 

This feature helps employers keep track of employees' attendance, including late arrivals, early departures, and absence. It also enables employers to calculate accurate billable hours.

Robust reporting

You can get detailed insights about the task status, time is taken to do the tasks, etc. through the mobile app available on the smartphone. It helps download reports and sends notifications on completion of tasks by the employees.

How to Choose the Right Staff Monitoring Software?

When selecting staff monitoring software for your organization, it's crucial to consider various factors to ensure it aligns with your goals and requirements. 

Firstly, defining your objectives is important. Clearly outlining what you aim to achieve with the software, like enhancing productivity, tracking your employees' billable hours, monitoring your remote teams etc. It will provide a clear roadmap for your selection process.  

Compatibility and integration capabilities are also crucial. Check whether the employee tracking application can seamlessly integrate with your existing systems and tools, such as HR software and project management platforms to streamline operations.  

Additionally, look for features you would like in your software, such as time tracking, device usage, activity monitoring, project management, etc.

Finally, scalability is key; choose a solution that can accommodate your organization's growth and evolving needs without compromising performance. By carefully considering these factors, you can select staff monitoring software that not only meets your current needs but also provides flexibility for future growth and requirements. 

What are the Benefits of Employee Monitoring Software?

Employee Monitoring Software offers several benefits to organizations, like enhancing productivity, security, and compliance.  

By tracking employee activities, businesses can identify inefficiencies, optimize workflows, and improve overall performance. Additionally, it helps in ensuring compliance with company policies and regulatory requirements, mitigating risks of data breaches or misuse of resources. Moreover, it fosters transparency and accountability within the workforce which leads to better communication and trust between employers and employees. 

Who Should Use Staff Monitoring Software?

Staff monitoring software is beneficial for a wide range of organizations across various industries. It is used by businesses of all sizes to enhance productivity and transparency among employees. 

1. Big Enterprises: Big companies with many employees can use staff monitoring software to manage and track employee activities across different departments and locations. Additionally, industries with remote or field-based workers, such as construction, logistics, and healthcare, can benefit significantly from staff monitoring software to track employee activities and ensure efficient operations. 
2. Remote Teams: Organizations with remote or distributed teams use staff monitoring software to keep track of employee productivity, ensure accountability, and to maintain better communication and collaboration. 
3. Service-based Businesses: Service-based businesses, such as customer support centers or call centers, can use staff monitoring software to monitor employee performance, track customer interactions, and improve service quality. 

Modules of Employee Monitoring Software

1. Database management: This employee database management system has a huge database to store data about different processes. It also provides information about which employee is doing which task and at what time very accurately. 
2. HR software: Since this applicant tracking software records every data about an employee, it can be used by the human resource employees to manage their resources effectively. 
3. Performance management: The management can use employee performance management system to analyze the work and efficiency of different employees and reward them accordingly. There won’t be any miscommunication among the managers and employees as everything is stored in the database. 
4. Employee time tracking software: The time of your employees is precious. Hence, with the help of the employee management system, you can manage and see where your employees’ time is spent. 
5. Employee attendance software: The attendance of an employee can also be recorded with the help of an employee attendance monitoring system. 
6. Employee tracking software: Track your employees, anywhere and anytime by using employee management software. The employee location tracking app will help you in giving feedback to your employees regularly. 
7. Performance appraisal software: Since all actions of your employees are visible with just a single application, the process of performance appraisal becomes very easy for the management. 
8. Field Staff Tracking Software: Manage your staff with only one field employee tracking software mobile app. You can even manage them remotely. If an organization has employees working from multiple locations, employee management tools can help interact and track their work. 
9. Shift management software: See and manage which of your employees are working in which shift and your presence is not required in the office to do so. 

Implementation of Employee Monitoring Softwares 

To implement employee monitoring software, you must determine why you are using it, and check legal requirements and regulations. Let's look at the detailed breakdown of the complete procedure: 

• Step 1: Find your objective and check all the legal requirements for implementing employee monitoring software 
• Step 2: Consult your workers about the implementation. Installing the monitoring software without employee consent can lead to negative outcomes. 
• Step 3: Once done, create a clear policy stating how the software will work and affect employees. 
• Step 4: Monitor only what is necessary and be transparent with the employees. 
• Step 5: Provide training, if necessary 
• Step 6: Gather the necessary feedback from employees and take the necessary steps. 

How Much Does Employee Monitoring Software Cost?

The cost of Employee Monitoring Software varies based on factors such as features, the number of users, and the scale of implementation. Prices can range from a few rupees per user per month to more depending on the software and features you choose. For example, entry-level solutions may start at INR 200 a month, and enterprise-grade platforms with advanced functionalities can cost thousands or more.