22 Best Employee Management Software in 2021

What is Employee Management Software?

Employee is the backbone of any business and employment management software has been designed to streamline processes essential for managing these employees. Such processes could be training and orientation to performance evaluation, employee engagement, payroll, etc.

Organisations often deploy HR manager tools for identifying key performance trends that can help in enhancing employee engagement and business scale-up opportunities. Goal setting, reporting, shift management and database management are some of the notable features of staff management software solutions.

Communication between members of your team and a culture of high performance, these ideal scenarios can be achieved with workforce management tools.

How Employee Management Software Helps Businesses?

Employee management system is helping both employers and employees by ensuring that channels of communication between them are always open. The best employee management apps and  software is a must-have for growing businesses to manage these functions:

• Employee scheduling software also helps with shift scheduling mechanisms to undo the possibility of any kind of clash in work schedules.

• Another important module of employee management software is performance review. The software allows sharing feedback with employees through messaging as well as configurable dashboards.

• Managers can also come up with appraisal reports based on the performance and improvement of every employee.

• The employee performance management software makes the yearly reviewing process more productive for the workforce.

• There are these obvious functions that employee relationship management tools perform such as attendance and leave management.

• Calculating expenses too has never been so easy. Just an uploaded receipt or scanned photograph is enough to do expense management.

• The software's employee database management solutions too deserve a mention here as these have helped businesses and organisations save a lot of time spent in paperwork.

• Employee management software stores key information about employees, which can be used for managing payrolls and generating reward.

Typical Employee Management Software Features

Mid-sized, large and small, companies of all types can deploy employee management tools for their documentation and payroll processing capabilities. Most of these platforms also help employers with HR data so that scheduling, attendance/leave management and workflow analytics is never an issue. Some such other key features of the software are:

Employee attendance management

Employee attendance management software is beneficial to both employers and employees. The software generates employee timesheets that can be accessed by employers for payroll processes thus helping them save a lot of time spent otherwise in calculating attendance manually.

Employees too can keep a log of with work hours for employee attendance management software. Those businesses doing remote operations especially find this software handy in managing attendance of their employees.

Employee leave management

Leave management software provides all the necessary details to your workforce about the company's leave policies, time off requests and national/state holidays. Employees can plan their leaves accordingly and employers can manage leave requests through automated notifications. Leave management software categorizes these leaves as emergency, office travel and holidays for easy approval by the bosses.

Employee database management

Employee database software is a secure source for storing information of a company's workforce. Name, contact details, emergency numbers or birth date, all can be stored using employee database management system. Organisations use this feature to track more details about an employee such as time offs, skill sets and benefits.

Employee self service portal

Scheduling issues or requests for time offs, employees self service portal is a critical tool for looking after functions that fall within the purview of human resources department. Secondly, with the help of self service portals, employees find it easy to update their official information such as bank details, address and such other information every time the need arises.

Employee performance management

Employees need motivation and an honest feedback goes a long way in strengthening the ties the employees have with their organisation. Employee performance management software helps automate employee retention, engagement, feedback, performance reviews and talent data for generating comprehensive performance reports.

Companies also use the platform for customising appraisal forms and initiating appraisal cycle to manage employees' performance ranking and reviewing process.

Employee relationship management

Employee relationship management tools are used for making employees feel involved. Staff management software helps send survey forms immediately after meetings, presentations or discussions to gather their feedback and suggestions about the latest or ongoing issues. Secondly, most companies use this system for updating current employees about all company's policies so that again they feel involved and are also well equipped for training new appointees.

Shift management

Shift management software is of great use to businesses that work round the clock such as airlines, hospitals, hotels and call centers. Creating shift rosters on a monthly basis or even daily becomes hassle with shift management applications. Such solutions once installed help not just with rescheduling of shifts but also importing these into any file format of your choice. Viewing, changing and updating of shift roster plan is streamlined with shift management software.

Instant reports

Employee attendance management software develops detailed instant reports for approval tracking and workforce planning. Analysing the HR data, employee turnover and PTO usage are no longer time consuming as the employee relationship management tool is here to help your business with automated systems in place to look after the above tasks.

Succession management

This is one feature that ensures no work is ever hampered just because an employee had to leave for certain reasons. Hence you can check for succession reporting tools and 9-box talent matrix within employee management software solutions to ensure that the work continues irrespective of any retirement or resignation.

Amazing Workforce Management Software Benefits

Align the goals of your organisation with those of the employees to improve productivity and increase business revenue. Employee management software is considered critical by most companies for hiring and nurturing talent. Why companies find the software so central to their business operations? Let’s look at some of its benefits:

Improved employee engagement

Employee management software ensures open channels of communication, positive work environment and greater alignment between employees' as well as company's goals for improving employee engagement. The better this engagement is, the better would be revenue growth of a company.

Reduced compliance risks

Educated, trained and certified employees ensure that a company meets its insurance and regulatory requirements. Online employee management systems help in managing insurance/regulatory risk factors such as checking driver licenses, inspecting vehicles, background checks, licensing, materials handling and PCI compliance training.

Decreased paperwork

Most of the important time-taking manual processes get automated by workforce management tools. The amount of paperwork gets automatically reduced with workforce management solutions deployed for payroll, compliance management, performance reviews, shift rosters or employee database.

Better expense management

Free employee management software is of great use to not just the companies but also their employees. Accountants and financial managers use the expense management feature for looking after expense reports, travel requests, reimbursements and payment approval mechanisms. Employees too use this technicality for reporting business expenses incurred by them so that they can be soon compensated.

Fixed asset management

Manage all your assets and avoid unnecessary purchase of equipment with fixed asset management support offered by employee management tools. Employee management software helps in financial tracking of assets such as depreciation, check-ins/check-outs, audit, asset locationand maintenance schedules.

Performance and rewards management

Employee management software is used by companies to generate monthly or yearly performance appraisal reports. This way, you can reward your best performers for their diligent services and hard work. Employee management software generates the statement of total rewards earned that can be accessed by employees with ease.

Database management for current & former employees

Database maintenance software is the key HR manager tool used for all kinds of processes such as performance review, shift scheduling, salary generation and accessing other important details about an employee. The information is centrally stored and it is used time and again for handling employee contracts, timesheets, bond documents and licensing.

What are the best Workforce Management Tools

Workforce management solutions help companies with recruiting, onboarding, compensation, succession and many other kinds of business processes. Let's go through a list of best employee management software solutions available in the market:

Trakstar

Collect feedback for employees, set team goals and engage employees using Trakstar staff management software. Companies use the software's SMART metric system for tracking goals as well as managing their progress. This employee management software offers the succession planning functionality to identify top performers in an organisation for evaluation purposes.

Trakstar online management system's USP: 360-degree reviews for managing feedback and facilitating performance conversations.

Pricing: The starting price of Trakstar is Rs 3,26,810 per year.

Namely

Namely employee management software helps with payroll management, employee engagement, HR compliance and more. You can track time and look after the number of work hours of all your employees using Namely HR manager tool. Organisations also use the software for collecting data from the HR department for decision making in key strategic matters.

Namely employee performance management software's USP: HR analytics data for ad-hoc/Point-in-Time reporting and delivered dashboards. Options for compliance and tax filling are also available for summarising tax information and yearly payrolls.

Pricing information: Available on request

UltiPro

Simplify complex payroll, staff management and HR processes using UltiPro software solutions. Businesses rely on this workforce management software for gaining insights into employee's data and streamlining complicated tax procedures. It ensures faster onboarding processes and quick file management.

USP of UltiPro employee management solutions: AI powered employee feedback system for holistic asset engagement, benchmark comparisons and open ended response analytics.

Price details of UltiPro staff management system: Available on request

Engagedly Employee Performance Management Software

Real-time feedback or competency assessments, Engagedly employee performance management software is the go-to solution for all your employee engagement and lifecycle management requirements. Companies also rely on this workforce management solution for talent mobility and programme management.

USP of Engagedly Employee Performance Management Software: Analytics for talent insights and proactive workforce planning with 9 Box.

Price of Engagedly workforce management tool: Available on request

Oracle Human Capital Management

Oracle is used as an HR manager tool for workforce, talent and payroll management. Businesses use the software for its capabilities to streamline supply, finance and customer services. This online employee management system provides a digital assistant and a voice-based user interface to make even the most complex of tasks simple.

Oracle HR manager tool's USP: Easy interlinking of leave and time management systems with financial, personal and payroll data.

Pricing: Available on request

How to Get the Best Employee Management Solution for Your Business

Isn't it amazing that there are such solutions available that would help your business perform well and earn better profits? There are numerous other ways your business, big or small could benefit from employee management software. However, you need to be aware of key modules offered by the platform to ensure that the right software has been installed.

Compensation management

Compensation when paid for performing well serves as a morale booster for every employee. It is for this reason that organisations these days find it worthwhile to compensate their employees in the form of rewards and bonuses for every stringent deadline met or new deal struck.

The best employment management software help with compensation planning through budgeting/reporting and payroll management.

Performance evaluation system

Performance assessments help companies with both short term and long-term goal. Employee management tools provide the option of 360-degree support for collecting feedback. Once collected, the software helps review this information through the inbuilt review and self-assessment tools.

Goal management

Employee management software solutions offer dashboards for both setting measurable goals and tracking them. With goal management solutions in place, the task of preparing department wise objectives is easy and organised.

Reporting tool

Employee management software helps employers not just with performance related reports but also provides talent analytics and workforce analytics to identify existing inconsistencies in their performance. Reporting tools can also be used for tracking the attrition rate, succession planning, training management, etc.

Lifecycle management

Workforce management solutions handle the processes associated with employee’s lifecycle management. There exist a total of five stages in an employee’s lifecycle. These include recruitment, onboarding process, development, retention and finally, exit. Employment management applications provide critical analytics and data tools for measuring as well as managing these lifecycle stages.

Employee Management Software Solution Cost