What is Employee Management Software?

Employee management software has been designed to streamline processes essential for managing the employees' information, performance and engagement. Organisations often deploy employee management tools for identifying key performance trends that can help in enhancing employee engagement and business scale-up opportunities. Goal setting, reporting, shift management and database management are some of the notable features of staff management software solutions.

How Employee Management Software Helps Organizations?

The employee management software is helping both employers and employees by ensuring that channels of communication between them are always open. The best employee management apps and software is a must-have for growing businesses to manage these functions:

• Employee scheduling software also helps with shift scheduling mechanisms to undo the possibility of any kind of clash in work schedules.
• Another important module of employee management software is performance review. The software allows sharing feedback with employees through messaging as well as configurable dashboards.
• Managers can also come up with appraisal reports based on the performance and improvement of every employee.
• The employee performance management software makes the yearly reviewing process more productive for the workforce.
• There are these obvious functions that employee relationship management tools perform such as attendance and leave management.
• Calculating expenses too has never been so easy. Just an uploaded receipt or scanned photograph is enough to do expense management.
• The software's employee database management solutions deserve a mention here as these have helped businesses and organizations save a lot of time spent on paperwork.
• Employee management software stores key information about employees, which can be used for managing payrolls and generating rewards.

Most Common Features of Employee Management Software

Small, Mid-sized and large companies can deploy employee management tools for their documentation and payroll processing capabilities. Most of these platforms also help employers with HR data so that scheduling, attendance/leave management, and workflow analytics is never an issue. Some such other key features of the software are:

• Employee attendance management: Employee attendance management software is beneficial to both employers and employees. The software generates employee timesheets that can be accessed by employers for payroll processes thus helping them save a lot of time spent otherwise in calculating attendance manually. Employees too can keep a log of work hours for employee attendance management software. Those businesses doing remote operations especially find this software handy in managing the attendance of their employees.
• Employee leaves management: Leave management software provides all the necessary details to your workforce about the company's leave policies, time off requests and national/state holidays. Employees can plan their leaves accordingly and employers can manage leave requests through automated notifications. Leave management software categorizes these leaves as emergency, office travel and holidays for easy approval by the bosses.
• Employee database management: A secure source for storing information of a company's workforce. Name, contact details, emergency numbers, or birth date, all can be stored using the employee databasemanagement system. Organizations use this feature to track more details about an employee such as time offs, skill sets, and benefits.
• Employee self-service portal: Scheduling issues or requests for time offs, employees a self-service portal is a critical tool for looking after functions that fall within the purview of the human resources department. Secondly, with the help of self service portals, employees find it easy to update their official information such as bank details, address and such other information every time the need arises.
• Employee performance management: Employees need motivation and honest feedback goes a long way in strengthening the ties the employees have with their organization. Employee performance management software helps automate employee retention, engagement, feedback, performance reviews and talent data for generating comprehensive performance reports. Companies also use the platform for customizing appraisal forms and initiating appraisal cycles to manage employees' performance ranking and reviewing process.
• Employee relationship management:Employee relationship management tools are used for making employees feel involved. Staff management software helps send survey forms immediately after meetings, presentations, or discussions to gather their feedback and suggestions about the latest or ongoing issues. Secondly, most companies use this system for updating current employees about all company's policies so that again they feel involved and are also well equipped for training new appointees.
• Shift management: Roster management is of great use to businesses that work round the clock such as airlines, hospitals, hotels, and call centers. Creating shift rosters on a monthly basis or even daily becomes hassle with shift management applications. Such solutions once installed help not just with rescheduling of shifts but also importing these into any file format of your choice. Viewing, changing and updating of shift roster plan is streamlined with shift management software.
• Instant reports: Analysing the HR data, employee turnover, and PTO usage are no longer time-consuming as the employee relationship management tool is here to help your business with automated systems in place to look after the above tasks.
• Succession management:This is one feature that ensures no work is ever hampered just because an employee had to leave for certain reasons. Hence you can check for succession reporting tools and a 9-box talent matrix within employee management software solutions to ensure that the work continues irrespective of any retirement or resignation.

How to Get the Best Employee Management Solution for Your Business?

Isn't it amazing that there are such solutions available that would help your business perform well and earn better profits? There are numerous other ways your business, big or small could benefit from employee management software. However, you need to be aware of key modules offered by the platform to ensure that the right software has been installed.

1. Compensation management

Compensation when paid for performing well serves as a morale booster for every employee. It is for this reason that organisations these days find it worthwhile to compensate their employees in the form of rewards and bonuses for every stringent deadline met or new deal struck.

The best employment management software help with compensation planning through budgeting/reporting and payroll management.

2. Performance evaluation system

Performance assessments help companies with both short-term and long-term goals. Employee management tools provide the option of 360-degree support for collecting feedback. Once collected, the software helps review this information through the inbuilt review and self-assessment tools.

3. Goal management

Employee management software solutions offer dashboards for both setting measurable goals and tracking them. With goal management solutions in place, the task of preparing department-wise objectives is easy and organised.

4. Reporting tool

Employee management software helps employers not just with performance-related reports but also provides talent analytics and workforce analytics to identify existing inconsistencies in their performance. Reporting tools can also be used for tracking the attrition rate, succession planning, training management, etc.

5. Lifecycle management

Workforce management solutions handle the processes associated with employee’s lifecycle management. There exist a total of five stages in an employee’s lifecycle. These include recruitment, onboarding process, development, retention and finally, exit. Employment management applications provide critical analytics and data tools for measuring as well as managing these lifecycle stages.