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Best Employee Scheduling Software in 2024

What is Employee Scheduling Software?

Employee Scheduling Software, also known as staff scheduling software or work scheduling software, assists managers in assigning work shifts to their staff. This program comes with many features, such as drag-and-drop scheduling displays, shift swaps, coworker communication tools, and reporting. Read Buyer’s Guideimg

Top 5 Employee Scheduling Software in 2024

  • top product arrowZoho People
  • top product arrowHumanity
  • top product arrowCalendly
  • top product arrowSage Payroll
  • top product arrowIconEdutech

Best Employee Scheduling Software

(Showing 1 - 10 of 27 products)

Most PopularNewest FirstTop Rated Products
Zoho People

Zoho People

Brand: Zoho Corporation


4.8 out of 5

(3 user reviews)

Zoho People is a cloud-based HR management solution for small and medium businesses, helping them systemize their employee management processes, from recr... Read More About Zoho People img

₹60 /Month





4.2 out of 5

(3 user reviews)

Generate conflict-free employee schedules in just a few clicks, factoring in employee skills, availability, and location. Reduce the amount of time spent c... Read More About Humanity img

Price On Request



Brand: Calendly


4.7 out of 5

(6 user reviews)

Calendly is an appointment scheduling software that simplifies the process of arranging meetings and appointments.... Read More About Calendly read review arrow

$10 /month

Sage Payroll

Sage Payroll

Brand: Sage Group plc

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Sage Payroll is a cloud-based software that aims to serve small and medium-sized enterprises with their payroll processing. The payroll management system... Read More About Sage Payroll img

Price On Request



Brand: Iconedutech Technology


4.7 out of 5

(1 user reviews)

IconEdutech is the complete solution for digitizing your schools learning experience. With its state-of-the-art Learning Management System, you can manage... Read More About IconEdutech img


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Employee Scheduling Software Product List Top Banner - 1
Employee Scheduling Software Product List Top Banner - 2


Brand: Hubstaff

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Hubstaff Staff Scheduling is an employee shift management software that helps manage employee shifts, plan the team’s schedule, and set weekly hours lim... Read More About Hubstaff img

$7 /Month



Brand: Program Works

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WorkSchedule is a complete Employee Scheduling Software designed to serve Startups, SMBs, SMEs and Agencies. This Employee Scheduling Software for Web-Base... Read More About WorkSchedule img

Price On Request

When I Work

When I Work

Brand: When I Work

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Clock-in, check-in, punch-in from either a cell phone or a fixed terminal, you can verify the time location of employee by employee attendance Software whe... Read More About When I Work img

Price On Request



Brand: ShiftNote

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ShiftNote is an employee scheduling and logbook management software. It is suitable for hotels, restaurants, retail, breweries, universities, manufacturin... Read More About ShiftNote img

₹2,447 /Month

Planday Software

Planday Software

Brand: Planday

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Planday Software is a complete Employee Scheduling Software designed to serve Startups, SMBs, SMEs and Agencies. This Employee Scheduling Software for Web-... Read More About Planday Software img

Price On Request

Last Updated on : 17 Apr, 2024

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Best Employee Scheduling Software FAQ’s

Software questions,

Hubstaff Staff Scheduling, ShiftNote, OnTheClock and Buddy Punch are some of the best scheduling manager software. 

Clock Shark, Rotageek, Homebase and WorkInSync can be used for labor scheduling.

It can be used, but it is not as effective as employee scheduling software.

Best scheduling tools for employees are Hubstaff Staff Scheduling, OnTheClock, WorkInSync and Clock Shark.

The approximate price of employee scheduling software starts at ?400 per month onwards on

Clockify, EasyShifts, QuickBooks Time and Float are some top-rated employee scheduling software for mac.

Here are some easy-to-use scheduling software: Wheniwork, Homebase, ShiftNote and HotSchedules.

The greatest benefits of staff scheduling platforms are that they save supervisors time & effort, expedite the scheduling process, avoid employee burnout, minimize errors and automate time-off requests.

Employee Scheduling Software Reviews




“Being a manager, planning for employee shifts in advance has become very easy. I can plan in advance and even forecast upcoming shifts and employee needs.”

- Sneha Waje

See all Humanity reviewsimg



“It is very easy to use, and you don’t also need any special training for it. We can plan our days in advance with Humanity software.”

- neeraj sharma

See all Humanity reviewsimg

Articles for Employee Scheduling Software

Employee Scheduling Software Price List In India

Employee Scheduling Software Cost
Top Employee Scheduling Software Starting Price Rating
Zoho People₹60.00 /Month4.8
Calendly$10.00 /month4.7
IconEdutech₹500.00 4.7

Buyer's Guide for Top Employee Scheduling Software

Found our list of Employee Scheduling Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

  • What is Employee Scheduling Software?
  • What are the Features of Employee Scheduling Software?
  • Benefits of Employee Scheduling Software
  • Why Is Employee Scheduling Important?
  • Who Uses Employee Scheduling Software?
  • How Does Employee Scheduling Software Work?
  • How to Select the Best Employee Scheduling Software for Your Business?

What is Employee Scheduling Software?

Employee scheduling software is a scheduling and workforce management tool that helps managers in creating and maintaining their staffing schedule. By adding this cutting-edge platform to the arsenal, they can automate the schedule creation process, avoid scheduling conflicts, streamline the workflow, and manage labor costs.

This software's core functionality allows the users to do skill-based scheduling, track the employee's total working hours, and send automated notifications for shift changes and new schedules. Moreover, it also comes with the shift swap functionality along with features that assist the HR department in the timely completion of additional tasks.

What are the Features of Employee Scheduling Software?

  • Shift Management: With shift scheduling software, you'll be able to track and manage various types of shifts. It enables you to look at open shift slots and align the staff to fill those shifts. More advanced software analyzes conflicts, sends notifications to users, and automatically resolves the issue. The system offers once-click employee confirmation, shift replacement, standby shifts, shift replacement and shift bidding functionality to its users.
  • Time Management: Attendance tracking and timesheet feature allows you to manage non-traditional work shifts like special projects, overtime, or business trip. Some modern employee scheduling software integrates time tracking with clock-in processes. Additionally, advanced attendance marking features like biometrics, iris scans, etc. ensure utmost preciseness in daily attendance reporting.
  • Absence Management: Although employee scheduling software is mainly used for keeping a tab on time spent in the office, tracking absences are also equally significant. When you compile absence data via an employee scheduling tool, it gives you a clear picture of who is available and who's not. Thus, you can proactively handle any gaps or issues due to staff shortages.
  • Employee Self-Service: When you use this software, you empower your staff to manage their shifts and schedules. They can use the platform to check in & check out, get clock-out reminders, claim open shifts, check their daily schedule, interchange their shifts with colleagues, and check their work hours.
  • Expense Tracking & Budgeting: Employees' work hours have a significant impact on their compensation. Thankfully, most employee scheduling software has built-in financial features. It comes with a comprehensive payroll platform integrated with a scheduling platform or payroll data collection system.
  • Employee Profile: If you have a huge workforce, then you can use this feature to organize their information. Even when you have offices in multiple locations, you can sort employees according to location. This feature allows you to sort them as per their teams & departments. Basically, every profile includes information about the department, location, personal information, and payment details.
  • Visual Calendars: Employee scheduling software provides an engaging visual calendar that gives you a clear overview of all the tasks, shifts and duties of your employees. These calendars are easy to understand and leave no room for errors. Moreover, you can also color code some items to make them simpler to comprehend.
  • Reporting & Analytics: Most scheduling software collects and analyses information about employees' work hours, their leaves, overtime and income earned during a specific period. All the collected information is used for generating financial reports, labor cost reports, etc. You also get an option to export all the data in an in-depth report and present it to the team members, senior management or partners.
  • Shift Shuffling & Swapping: Rescheduling an approved schedule can be an extremely annoying task for a manager. But thanks to the shift swapping and shuffling feature, you can easily make the necessary changes with just a few clicks.
  • Customizable Alerts: After the right integration of software, you can set a wide range of helpful alerts. For instance, managers get automated alerts about employees' clock-in times or when the entire shift is skipped. You can let your staff know about the new schedules or any modifications. Additionally, you also get to choose between texts, emails, in-app notifications, and multiple ways to send important alerts.

Benefits of Employee Scheduling Software

Manual scheduling is a time-consuming process because you must keep track of employees’ leaves, shift coverage and compliance requirements. If you have multiple office locations and thousands of employees, it becomes even harder. Time manager software simplifies the process and makes life easier for your manager, team members and departments. Here're the key benefits of using employee scheduling software for your organization.

  • Improved productivity: The automatic scheduling feature drastically reduces the workload of managers, resulting in an improved work efficiency. When team handlers don't have to spend their time manually searching for employee credentials, cross-checking spreadsheets with calendars, or making last-minute changes, they can focus on the timely completion of critical projects.
  • Quick scheduling: The earlier you create a schedule, the better it is for your business. It is because your employees have responsibilities outside work that they need to plan. With employee scheduling software, you can create the schedule in advance, which gives your staff the time to prepare for it in advance. Moreover, it gives them the time to swap shifts and find substitutes if required.
  • Save valuable time: When you use an employee scheduling platform, you don't have to make a new schedule for the beginning. It is because most of the software enables you to copy previously created schedules and use the same template for the new one. This feature can be beneficial while creating multiple schedules simultaneously. Further, if you still decide to create it from the scratch, the software often lets you drag & drop shifts to ease out the whole process.
  • Advanced GPS tracking: You don't have to worry about buddy punching and off-site clock-ins as most modern employee scheduling programs have advanced GPS features for real time location tracking. You can instantly get to know who's in the office and who's not while clocking in.
  • Data-based decision-making: Extracting information from a scattered data set is a time-consuming and extremely difficult process. But all the top-grade employee management software has a centralized database that lets you analyse critical insights and make immediate scheduling decisions with utmost precision. With a deeper analytics feature, you can visualize the total number of staff assigned to a specific task, available & unavailable candidates, and the overtime of your employees.

Why Is Employee Scheduling Important?

Employee scheduling is a critical task for all managers, as to run a successful business they have to assign the right person, in the right place, at the right time. It helps in creating order and flow in daily activities and allows the supervisors to ensure that important tasks are completed on time. Proper scheduling improves work efficiency, and a fair employee schedule also creates a sense of happiness & satisfaction among the employees.

Moreover, managers can use shift management software to schedule the roster in advance. They can also track their employees’ working hours and immediately notify them about any last-minute changes.

Who Uses Employee Scheduling Software?

Any organization or business that follows the shift-based work pattern can use employee scheduling software for managing employee schedules effectively and efficiently. It is mainly used by small businesses, large companies, healthcare facilities, educational institutions, restaurants, retail, hotels and more to manage schedules and ensure that they have the appropriate number of staff to handle day-to-day tasks.

Employee scheduling software is used by businesses and individuals across all domains for effectively managing their staff schedules. It is mainly used by small businesses, large companies, healthcare facilities, educational institutions, restaurants, retail, hotels, and more to ensure that they have the appropriate number of staff to handle urgent or day-to-day tasks.

How Does Employee Scheduling Software Work?

Workforce scheduling software mainly works by automating the whole process of creating, managing, and presenting employee schedules. Managers just have to input data like the availability of staff, specific job assignments and the number of hours they are expected to work. Once the platform gets this information, it uses multiple algorithms to generate schedules that fulfil the specified criteria.

The schedule which is created is balanced & fair so that the staff could have adequate rest in between their shifts. Additionally, users can also make modifications to the schedule as per their requirements.

How to Select the Best Employee Scheduling Software for Your Business?

These are the key points to consider while choosing the right employee scheduling software.

  • Multiple User Logins: Although scheduling can be handled by one user at your workplace, there'll be a time when that person is on leave or unavailable due to unforeseen reasons. Software that allows multiple logins will ensure shared responsibilities. Hence, you should always look for this feature while selecting an employee scheduling solution.
  • Automatically Track Hours: Make sure that your software allows automatic tracking of the total number of hours your employee has worked in a given time. It should send an automated alert if the set number of hours of an employee has been exceeded. This will help in preventing the burnout of your workforce and allow the payroll team to track overtime.
  • Track Changes: If there is any mistake or modification in the shift schedule, you should be able to track when and who made those changes. You should also be able to make any rectifications if required. Thus, it is imperative to choose the software that comes with tracking functionality.
  • Payroll Integration: Integrating employee scheduling software with payroll management will help in improving your business efficiency and successfully managing your employees. Make sure that your software permits you to import the scheduling data into the payroll system. It will save countless hours and effort in the long run.
  • Mobile Optimization: Most of the staff will access their schedule remotely via mobile device, therefore whatever software you opt for should have a responsive design and must automatically adjust to the user's screen size.
Software Features Best For
ShiftNote Event calendar, Performance management, Workflow monitoring, Sales forecast and more staff scheduling & logbook app
Buddy Punch Drag & drop functionality, Send notifications, Track multiple locations and many more Time tracking and employee scheduling
Clock Shark Track time on the go, Integrate with latest apps, Paperless job management Cloud based scheduling and tracking app
Rotageek Drag & drop interface, Superior reporting, Leave & absence management, Auto scheduling Data-driven technology to schedule staff effectively & fairly
OnTheClock Flexible pricing, Payroll integrations, Employee can sign in via any device, Easy to use Cloud based time clock app for staff scheduling
Wrike Gantt charts, Customizable workflow, User friendly interface and more Employee management and project management tool
Hubstaff Staff Scheduling Real time reporting and compliance, Travel request management, MIS reports, and more Attendance management, staff management and leave management
WorkInSync Employees can decide their work location and shift timing preferences, Reports and analytics SaaS platform that offers employee scheduling features
Findmyshift Reminders & notifications, Time off management, Seamless integration, Real time reporting Drag-and-drop calendar interface to create roster schedules
Homebase Easy-to-use, Intuitive dashboard, Workplace safety alerts Manage employee schedules, shift changes, shift swaps, and overtime

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