What are The Benefits of Using Productivity Tools at Your Workplace?

| April 10, 2019
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Productivity tools are used by employees across organizations to create and produce documents, databases, charts, graphics and presentations. Today, these tools have become the necessity for both corporations and individuals to successfully execute their overall strategy.

Think back to the last time you used productivity tools to accomplish a task in your office. Quite possibly, you used those today itself for performing everyday computing tasks, creating address labels, writing and sharing an email, all of these things are possible with productivity software. You need online productivity tools to ensure that your employees are performing at the optimal level and contributing to higher business productivity.

Do you know, 73 percent of organizations have realized that they are wasting time each week in creating reports and slides and fetching information manually? Especially in the context where businesses are driven towards greater execution of their strategies, adopting these tools to enhance productivity is a must.

5 Benefits of Using Productivity Tools

Let's dive into the benefits of using productivity tool to increase as well as improve work efficiency.

  • Project Management

Enterprise product management software is used by businesses to manage even complex projects with ease. Digital productivity tools for project management helps managers prioritize tasks and align resources accordingly. From Zoho Projects to Asana, Jira and Wrike, there is an employee productivity tool to manage projects from strategic viewpoint. Common features of office productivity tools for project management are internal messaging, file sharing, task calendar and project portfolio management. You can further communicate effectively and never miss an important update with productivity software at your disposal.

  • Time Tracking & Resource Planning

Resource planning is a key aspect of project management. You need the right tools to ensure that task assignments and resource allocation within your team do not overlap. Take, for instance, your developers perform tasks for both design and marketing teams, and without the best resource planning tools they may end up working on a task that is allotted to someone else in the team.

Tools like GanttPRO and actiTIME help in setting time estimates for tasks and monitor project budgets. Additionally, you can add comments and attachments to any project task and get real-time notification about the latest changes. From managing project teams to estimate the cost and planning resources, every task is made easier with these workplace productivity solutions.

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  • Unified Communications

From audio conferencing to video chat, employees today have different options to ensure hassle-free communication with clients and co-workers. The latest trend is of bringing all your multimedia communication tools together and experiencing the benefits of Unified Communication as a Service (UCaaS).

By integrating all your productivity apps into a single easy-to-use portal, you can manage text messages, file-sharing, video communication and email transfer from a single communication portal. Some of the trusted unified communications solutions that can be useful for SMBs and big enterprises alike are Microsoft Office 365 Business, G-Suite, WittyParrot, etc.

  • Improving Workflow

What’s the usual vibe at your workplace? If chaos and frustration define your workplace, it’s high time that you invest in productivity solutions. Employees often face distraction in a chaotic setup and struggle to stay on tasks at home. To concentrate and accomplish work at a facer pace, your employees need more than just motivation. They need the right tools of the trade to manage their time and prioritize tasks.

  • Microsoft Sharepoint Online for effective sharing and collaboration
  • Freshdesk for an improved customer service
  • XLTool Excel to Tally to instantly migrate Excel data into Tally accounting application, and manage your data efficiently.
  • Bullhorn Middle and Back Office to manage expense reports, create invoices, and calculate commissions efficiently.
  • Mobile Office

Mobile office solutions are making it possible to stay connected on the go through the power of the cloud. Now that businesses are going global, they need mobile office solutions to stay connected with remote employees and collaborate via smartphone, laptop or tablet. You can also opt for mobile conferencing and enjoy uninterrupted accessibility with clients. And, you have mobile integration facilities so that you can access different software solutions like accounting and CRM software through your mobile device.

Wrapping Up

Execution is the key to a successful business. With the right set of productivity tools, your employees will perform at optimal levels and achieve greater execution on your strategic goals. Guessing from where to get different types of productivity tools. Explore the exclusive list of the best productivity software, all listed at a single platform.


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