3 Best Facility Management Software in 2020

What is Facility Management Software?

Facility management software is an IT solution designed to monitor the complete maintenance and repairing workflow. The facility management software system allows companies to manage their buildings, occupants and spaces, with efficiency. It enables users to manage their buildings with all the changes and upgrades along with personalized annotations. Facility management software helps optimize the use of an office space for different projects and track maintenance needs.

The best facility management software system allows users to monitor tasks such as:

• Current repair and maintenance work going on
• Asset management
• Work order fulfillment
• Contractor compliance and sourcing
• Scheduling preventive maintenance works
• Billing and invoicing of maintenance work
• Cost and workflow analytics

With the help of a facility management software, organizations can decrease the rate of depreciation of the property over a period.

Facility Management Software Features

Work Request Generation

Facility Management software helps building managers to streamline the tedious task of handling multiple work orders in an organized format. The facility management software system categorizes every work order based on priority, relevance, completion, nature, etc. A good facility management software enables users to generate work request with full details, while simultaneously informing other officials regarding the maintenance and repair work.

Scheduling Maintenance Work

Facility managers are required to run periodic check-ups and maintenance work for different components of a building facility. Facility management software solutions enable users to list all such important work and keep track of the maintenance check-up/work history documented. Furthermore, facility scheduling software allows users to manage contact details of the contractors for different services efficiently.

Work Order Management

Facility software enables users to track and check the work order with immediate effect. The software provides real-time status for all the ongoing repair works. Facility management software generates automated notifications for maintenance tasks on a weekly, monthly, bi-monthly, quarterly, or annual basis based on the work order records. It further reduces redundancy in the maintenance and repairing process and improves resource allocation.

Inventory Management

The best facility Management Software solutions enable structured and effortless inventory management procedures. Facility management software assists users to sort through the huge workload and identify every useful item in their inventory, ranging from PVC pipes, bulbs, among other vital equipment.

Streamlined Workflow

Facility managers can use facility management software to work seamlessly through a single, unified, and comprehensive platform. It provides key assistance in monitoring the office sites, physical spaces, infrastructure, and construction areas by integrating all the workflow. Facility management software stores all the contact information for contractors, suppliers, vendors, site managers, and various other stakeholders for smooth communication. In addition to that, facility software provides greater visibility of all the tasks being performed in real-time.

Cloud-Based Working

Cloud-based facility management system allows users to work on multiple sites and manage them efficiently from remote locations. It also streamlines the communication channels, such as, calling, text messaging, emailing, etc. Cloud-based facility scheduling software empowers the supervisors and managers to stay informed and communicate with each other and various other parties such as contractors, vendors, suppliers, etc.

Facility Maintenance Software Benefits

Optimized Space Usage

Facility Management software solutions help users utilize the space in the best possible manner and simultaneously ensure that all the resources are used appropriately. Facility software also provides comprehensive insights into the current workplace setup and the overall maintenance costs for a better understanding of the infrastructure at hand.

Automated Maintenance Reporting

Facility managers can set up reminders for future repairing work. Facility management software ensures that the spaces are managed efficiently in real-time. It also generates automated reminders based on different work orders processed through the system.

Reduction in Asset Depreciation

Facility software assists in reducing the depreciation value of assets by consistently monitoring them. The facility asset management system generates alerts for facility managers to run a constant check on the facilities and record their status.

Quick Reporting

Facility scheduling software reduces the gap between employees and managers with regard to communication. Employees can conduct instant monitoring of the facilities and directly report it to the managers with facility management software. This prepares managers to quickly assess the reports and work on them right away.

Live Tracking of Assets

Facility asset management software gets away with the old practice of managing assets via manual spreadsheets. Facility management software offers an automated way to handle the task of asset management. It reduces any scope of error by empowering facility supervisors with all the information at their fingertips.

Facility Management Tools Applications

Facility management software finds its usage in every business in one way or another. Here are some examples listed:

Facility management software for schools

It is important for schools to ensure that all the facilities are kept clean and operating at their fullest capacity to encourage a safe learning space. Facility management software helps schools ensure that staff/authorities are completely updated on the safety protocols along with proper utilization of facilities such as library, classrooms, etc.

Facility management software for hospitals

It streamlines maintenance requests for lab devices and helps in managing healthcare facilities such as stretchers, syringes, medicines, etc. All work orders, inspection and maintenance requests can be managed with facility management software.

Facility management software for small business

Small businesses can reduce their expenses and cut losses with facility software. Facility management software facilitates small businesses to manage their equipment, assets, work order processes, and reduce the space maintenance costs with optimized space usage.

Facilities management in construction industry

Construction companies use facility management software for handling work requests and ensuring the maintenance of all the heavy equipment at their disposal. The facility scheduling software generates alerts for preventive and predictive maintenance to increase the longevity of construction vehicles such as front loaders, dump trucks, backhoes, etc.

Sports facility management software

Sports institutes can use facility scheduling software to manage their facilities to provide the safest and best platform for organizing sports events. Facility management software solutions enable sports authorities to stay updated with all the safety protocols with regards to different types of sports in real-time.

Building maintenance system

Cloud-based facility management software finds its usage in the management of a regular building as well. It facilitates facility managers to practice real-time monitoring of different areas such as water connection, electric line, damage repairs, timely maintenance check-up, etc.

What is the best facility management software?

Here are some of the best facility management software:

UpKeep

UpKeep is a mobile-based facility maintenance software. The software allows users to schedule tasks, scan barcodes, management inventory efficiently. Plus, UpKeep is specially designed for small businesses and start-ups.

Features:

• Customer portal
• Barcode scanning
• Intelligent monitoring
• Cost analysis
• Risk compliance

Hippo

Hippo is web-based facility scheduling software. It is designed in a way to accommodate the workflow of different types of businesses. This includes healthcare, manufacturing, education, among many others. Hippo ensures regulatory compliance.

Features:

• Fleet maintenance
• Calendar dashboard
• Work order management
• Hippo reports and extract
• Equipment maintenance

Quick Base

Quick Base is a no-code cloud based-based facility management software. This facility management software allows companies to centralize their operations and collect work report from supervisors automatically.

Features:

• Asset management
• Inventory management
• Maintenance request management
• “What You See Is What You Get” (WYSIWYG) interface
• Process modeling

Nexudus Spaces

Nexudus Spaces is a facility scheduling software built to manage coworking spaces. It allows users to generate invoices, manage bookings, and even list out events and online ticket selling.

Features:

• Invoicing
• CRM
• Tour and visitor management
• Email Monitoring
• Check-in and access control

FMX

FMX is a cloud-based facility management software that simplifies the daily monitoring tasks with a neat and easy to use interface. FMX helps users to accelerate the facility monitoring operations for manufacturing units, restaurants, schools, etc.

Features:

• Work order management
• Planned maintenance scheduling
• Customizable workflow mode
• Single sign on
• API Integration

How to Find the Best Facilities Management Solution?

Here are some important things one should look for while purchasing a Facility Management Software:

• Facility management software should be a one stop solution for facility managers to incorporate the monitoring of all the spaces and facilities. It should be able to handle all the work order requests and track its progress in real-time.
• Facility management software solutions should also allow the users to recreate the entire infrastructure and let them add personal annotations with regards to every individual space in that in framework.
• The best facility management software solution should facilitate complete building safety with effective facilities monitoring.
• The facility scheduling software should work as per the business requirements and fulfill all the regulatory compliances for the trade.