2 Best Inspection Management Software in 2020

What is the Inspection Management Software?

Are you still performing inspection activities manually? If yes, it’s time you switch to a powerful inspection management software for automated inspection activities. Get rid of the endless tasks of writing inspection reports by hand or sending entry notices at a time. Resolve all your inspection worries with a strong yet easy-to-use inspection management software.  

An inspection management software is loaded with features. It has powerful inspection management capabilities to perform tasks such as making schedules, conducting timely inspections, recording and tracking documents and creating checklists conveniently. Additionally, this software saves time, simplifies compliance and reduces human effort as it automates all inspection tasks. 

Types of Inspection Management Software

Let’s look at the several types of inspection management software available in the market.

Home and Property Inspection Software – It is a smart web-based software designed to impress your clients by creating brilliant home and property related inspection reports. These reports are created to be visually appeal to the prospective buyers.

Safety Inspection Software - This software eases out the entire process of performing safety audits and conducting safety inspections from anywhere, anytime. With this software, you can easily conduct assessments and effortlessly track findings.

Mobile Inspection Software – Such a software enables users to conduct inspection from anywhere using a mobile device such as a smartphone, tablet, etc. This software provides complete freedom to the on-field workforce so that they can conduct inspections and perform on-site functions with their mobile devices.

Construction Inspection Software – Specially designed for those in the construction industry, this software streamlines your building inspections. It sets custom inspection checklists, conducts site inspections and tracks construction expenses. 

Inspection Data Management Software – This software is used to organize the inspection information related to a firm’s assets such as piping, safety relief devices, tanks, and other such process-related equipment. 

Features of Inspection Management Software

1. Create, View and Manage Tasks

This mobile inspection software is very easy to use and deploy. With this software you can complete all paperless inspections quickly and minimize your scope of making errors.

2. Mobile Data Collection and Inspection

Inspection management software is a boon in today’s competitive work environment. Field users can use mobile inspection software to collect data from anywhere, anytime. Automated mobile inspection allows you to quickly complete pre-designed questions for inspection.

3. Customized Inspection Templates

These days, most interactive inspection management software allow you to customize the type of information you collect. Inspection management software usually come with fully customisable, pre-created templates for reports. You can also add questions to your templates using this software.

4. Conduct Inspection Offline

An efficient inspection management software allows you to perform inspections even offline. You can also scan barcodes and conduct area specific inspections with this software.

5. Inspection Reminder

Never miss inspections with an inspection management software. This software constantly reminds you about all the inspections to be conducted. Reminder pop-ups are a perfect example of inspection reminders.

Say, for instance, you don’t want to skip some task. In this case you can assign inspection frequency and automatic email reminders with the help of an inspection management software. This way you will never miss out on any upcoming inspections.

6. Schedule Recurring Tasks

Your inspection management software helps you create and schedule your recurring tasks. Once you’ve completed your task at hand, this software automatically renews the task. Not only this, on completion of your current task, the software automatically creates future inspection tasks that need your attention.

7. Link Users to Inspection

This is another interesting feature available in a powerful inspection management software. This software links users to inspections to view inspections in accordance with user portfolios. You can also access information by efficiently managing and setting up user and client profiles. 

8. Mark Tasks ‘Complete’

With the inspection management software, you can mark the tasks ‘complete’ before moving on to the next task assigned. This helps you keep track of all your tasks at hand and prioritize the ones that need your immediate attention.  

9. Report Management

Once your inspection process is complete, you can simply download, and send copies of your inspection reports to maintain records. These reports can be used for your future reference.

Advantages of Inspection Management Software

Let’s look at the key benefits of a powerful inspection management software.

1.  Automate All Inspection Activities

Ease out the painstaking process of scanning your devices for data. Switch to automated inspections with a strong inspection management software. This software collects data, fast tracks inspections, tracks deficiencies and maximizes productivity at your workplace.  

2.            Cater to Safety and Compliance Requirements

It is imperative that you provide a safe working environment to your staff. Inspection management software can schedule regular audits and inspections to ensure safety at work.

With electronic inspections you can access all information easily. You can also reduce liability and adhere to strict legal inspections. With scheduling functionality and automatic reminders on a local, national, and global level you can ensure that all your legal requirements are met.

3.            Ensure Scheduled Inspection is Performed

Unlike paper-based activities that are both tedious and time consuming, inspection activities conducted with the help of inspection software are quick, convenient and accurate. To conduct activities, inspection software can automatically set alerts and send reminders.

This software ensures that you are informed much in advance about your inspection schedule. It informs you not only about the due date of some inspection, but also alerts you when some inspection task becomes overdue. 

4.            Maintain and Access Records Easily

Free yourself from the hassle of searching for records in huge piles of files and documents. Instead, switch to the efficient inspection management software.  With this software, you can easily maintain all records and access important information when need arises.

5.            Send Follow-Up Emails

The inspection software allows you to easily identify ongoing tasks. To ensure that these tasks are completed, you can send follow-up emails.  You can also create dashboards that display completed, pending and overdue tasks.

6.            Access Documents Anywhere, Anytime

With the inspection management software, you can access all your documents, checklists and reports from your device at your convenience. This means that you can perform all your inspection activities such as analysing trends, managing reports, etc. on your mobile device even from a distance. 

7.            Identify Deficiencies and Optimally Utilize Your Resources

Regular inspections are mandatory to utilize your resources optimally. The inspection results help avoid equipment downtime. It is possible to extend the life of your devices and optimally utilise them if you conduct regular equipment inspections.

To avoid simple equipment or manpower problems from escalating, it is recommended for you to use your inspection management software to conduct timely inspections.

8.            Conduct Regulatory Inspections and Identify Regulatory Agencies

For most organisations, an interactive regulatory compliance inspection management software is irreplaceable. Such a software helps firms to develop detailed inspection plans and share it with concerned authorities. It also effectively manages the process of internal and external regulatory inspections for organisations.

Additionally, with this software contractors gather essential information about regulatory agencies that monitor their customers. This software also provides details about customer locations that fall within their jurisdiction as well as the type of equipment these customers regulate. 

9.            Obtain Customer Data

An integrated inspection management software provides instant access to all information related to the customers, their location, work orders, etc. It also sends reports with photos, invoices, etc. to your customers.

Which is the Best Inspection Management System

1. Proptor
2. Intelex
3. Intertek
4. Field Eagle
5. Carmagen