Attendance can be configured and timings of office employees be tracked through time attendance software. What’s more? Attendance management systems can be used even for employees working from remote locations.
The whole idea behind managing the attendance of your remote workforce should be to increase employee engagement at this time of Covid-19 scare. When you track employee hours worked, you can have a better idea of how they are utilizing the shift hours. Accordingly, you can offer them reinforcements to keep their enthusiasm high even in dismal times.
An effective strategy for managing your remote teams’ attendance can help improve the overall operational efficiency and bring benefits to employees.
Table of Contents
Benefits of Having a Remote Workforce for Employee & Employer
The remote clocking in system setup comes with its own benefits, both for the employees and the employer.
| Benefits for Employees | Benefits for Employers |
| Flexible Work Schedule | Reduced operational costs |
| Lesser Distractions | Improved employee retention |
| Saves Commutation Time | Chance to work with diverse pool of applicants |
| Employees can map their productive hours better | No spacing issues at the workplace |
| Can achieve better work-life balance | Less cases of absenteeism |
Best Remote Attendance System & Tools to Track Employee Attendance
Automate workflow, maintain attendance records, manage payroll processes and other aspects of business model to reducing costs of operation with the right employee attendance software. Read on further about different attendance and time management solutions for tracking the pace of work.
Qandle
Qandle HR management software and its mobile app are widely used by businesses to manage the leave and attendance of their on-premise and on-field employees.
And, if your remote workforce has any query regarding their leave status or attendance, they can ask directly to QanBot. It’s an AI-enabled chatbot that provides quick answers to all your employees’ queries.
Key Features of Qandle
- Allows on-field employees to mark attendance through Qandle mobile app
- Auto check-in for employees as soon as they enter office premises
- Sends push notifications to managers and they can take actions directly through the app.
- Managers can approve or reject leave request with a single tap
- No need to have biometric machine in your office, as it tracks attendance automatically
- Employees get automated reminders if they forget to mark their attendance.
Pricing: The price of Qandle HRMS starts at ₹2450 per month for 50 users.
Free Trial: Qandle offers a free trial
Qandle Pros and Cons
- Offers bank-level security for data
- Easily imports past data and company policies with few clicks
- Free assistance by compliance and payroll experts
- AI chatbot still needs an improvement
Kissflow
KissFlow leave management software is a project/process management software used for managing, tracking and optimising different aspects of work. The contactless attendance system does this by automating workflows to organise business processes.
There are also built-in within the software project templates to make this work streamlining process more detailed. Take advantage of this staff attendance software’s custom/pivot reports and help desk tickets.
Key features of KissFlow:
- Journey map
- Approval cycle management
- Control charts
- SLAs
- Workflow assignment algorithm
- Webhooks
- Interflow automation
- Ageing metrics
- Report filters
Pricing: Price details are available on request. Feel free to connect with us for accessing pricing details.
Free Trial: Kissflow does not offer a free trial
Kissflow Pros and Cons
- A simple reporting dashboard
- Easily integrates with leading business software
- Complex migration process
TimeDesk Attendance Management
TimeDesk attendance management software is used by HR departments, administration and accounts for generating custom reports. Multiplayer features such as advanced find, chart highlighting monthly/weekly status, memos and advisory view are available for generating such reports.
Key features of TimeDesk attendance management:
- Graphical reports
- Leave/OT module
- Automatic transfer
- Auto emailer
- GUI based windows application
Pricing: The staff attendance software is priced at ₹3000. You need more details, feel free to contact us.
Free Trial: TimeDesk does not offer a free trial
Pros and Cons of TimeDesk
- Comprehensive reporting
- Easy integration through API
- Offers biometric integration
- Windows-only software
OfficeTimer
OfficeTimer employee time tracking software is also used for HR modules and projects management. The online attendance system helps in configuring timesheets, classifying expenses as billable/non-billable as well as comparing costs of projects. You are also free to use mobile app, web app and geo tagging for tracking the location of your remote workforce.
Key features of OfficeTimer:
- Shift management
- Self service portal
- Gantt charts
- Team chat
- Overtime calculator
- Multiple billing rates
- Percent complete tracking
Pricing: While the software is available at a monthly price of ₹315, you are free to get in touch with us for accessing more details regarding pricing and features offered.
Free Trial: OfficeTimer offers a free trial with unlimited users, clients and tasks.
Pros and Cons of OfficeTimer
- Time tracking app is available on iOS and Android
- Offers invoice and billing features
- User-friendly dashboard
- New users take time to get a hang of the software
ubiAttendance
ubiAttendance management software is used for tracking time and location of employees in real time. Staff can easily log their visits and you can track their time and attendance through the system.
To ensure full transparency in employee attendance, ubiAttendance uses combined features such as selfie plus location plus time plus user ID.
Key features of ubiAttendance:
- Payroll reports
- Advanced analytics
- Location tracker
- Biometric attendance
- Groups attendance
Pricing: ubiAttendance management system monthly plan is available for ₹300. Get in touch with us for more details.
Free Trial: ubiAttendance offers a free trial
Pros and Cons of ubiAttendance
- Supports facial recognition-based attendance
- Advanced analytics module
- Helps with location tracking along with time tracking
- Supports selfie-based attendance and Geo-fencing
- Frequent complaints about app crashes
- No offline report views
Keka HRMS
Keka HRMS software aids in simplifying work processes for managing employee performance. The software is also used as time and attendance software for calculating leave, attendance and information related to individual employees. Because of these combined capabilities, Keka is used for payroll processing as well.
Key features of Keka HRMS:
- Expense calculator
- Attendance and payroll management
- Timesheets
- Statutory compliance
- Employee finances
- GPS attendance
- Applicant tracking system
Pricing: Keka is available on monthly basis for ₹6999. Please contact us for accessing more details regarding the pricing plans.
Free Trial: Keka HRMS offers a free trial
Keka HRMS Pros and Cons
- Digitizes HR related processes
- Offers payroll and expense tracking features
- Easy to create flat or hierarchical organizational structure
- Offers robust HR workflow- from onboarding to probation and confirmation
- Lacks integration with popular apps for Slack, Zapier, etc.
Zoho People
Zoho People attendant management software is used for tracking and managing attendance, leave and work timings. The software performs organised data collection for cross department analysis and quick data transfer. You can also use this platform for automatic employee profile synchronisation.
Key features of Zoho People:
- Form customisation
- Real time collaboration
- E-signature
- Central database for employee information
- HR analytics
- Roaster management
Pricing: The software charges ₹50 per head/employee in an organisation. Please request a call back from us for more details.
Free Trial: Zoho People does not offer a free trial
Pros and Cons of Zoho People
- Streamlines pre and post hiring procedures
- Tracks attendance and leaves with ease
- 360-degree feedback on employee performance
- No integrated payroll module
Lystloc
Lystloc is a leading Field Workforce Productivity Software that offers features for real-time location-based attendance tracking, task management, live tracking, API access, and data insights.
Lystloc offers user-friendly solutions. It provides real-time data that can be used to make informed decisions at both tactical and strategic levels, benefiting both employees and the organization as a whole.
Key Features of Lystloc
- Live tracking
- Task management
- AI-powered facial recognition
- Payroll management
- Reporting
Free Trial: Lystloc does not offer a free trial
Pricing: Lystloc paid plan starts at INR 99 per user per month.
Pros and Cons of Lystloc
- All in one workforce productivity solution
- Offers real time and location-based attendance
- Android and iOS app
- User location sometimes may not be accurate
TimeCheck
TimeCheck is a cutting-edge time and attendance management software designed by Microsoft professionals. It automates timekeeping, simplifies shift management, and generates insightful reports.
The software offers real-time visibility, multi-level approval hierarchy, mobile app accessibility, and seamless integration with payroll systems. TimeCheck is trusted by businesses for its user-friendly interface and ability to cater to diverse attendance requirements.
Features of TimeCheck:
- Shift management
- Geo-targeted attendance tracking
- Automated and detailed report generation
- Payroll integration
- Leave and permission management
- Holiday and work from home management
Free Trial: TimeCheck does not offer a free trial.
Pricing: TimeCheck pricing is available on request.
Pros and Cons of TimeCheck
- Automatic report scheduling
- Offers graphical and detailed reports
- Has a mobile app
- Lacks customizable features
Humanity
Humanity Scheduling is a cloud-based employee shift scheduling software designed for various industries. It simplifies task scheduling by allowing managers to create error-free schedules and provide real-time updates to employees. With its intuitive interface, administrators can effortlessly create error-free schedules for different departments, positions, locations, and required skills.
Features of Humanity
- Reduces paper pushing
- Overtime and expenses tracking
- Flexible schedules
- Leave management
- Payroll management
Free Trial: Humanity offers a 30-day free trial.
Pricing: Available on request.
Pros and Cons of Humanity
- Android and Apple watch app
- Easy integration with HCM apps like Bamboo HR, Workday, etc.
- Syncs important employee data
- Customer support can get better
Smart Tips for Work From Home Attendance Monitoring
Technologies like attendance management systems facilitate more organised work processes that lead towards higher employee engagement. Besides, productivity also gets improved in the process. Here are a few tips to manage employee attendance when they are working remotely:
- Adopt Video Conferencing to Create an Inclusive Work Culture
Video and voice calls continue to be a great way to stay connected, irrespective of the distance that may exist. Better communication channels so often serve to motivate in such a way that they bring out the best in us in terms of work productivity and efficiency.
Video conferencing channels ensures direct communication between employees and the team lead, thus the chances of any slack on part of workforce is partly reduced. Through virtual means, you can stay in touch with your employees and involve them in brainstorming, decision making and other critical business processes.
- Document Every Action & Achievements
Online tools obviously have made documentation tasks easy even if the files are heavy or complicated. During situations where remote working is the necessity, platforms such as time and attendance software help in documenting time schedules for clock-in/out, file shared/received and other relevant information.
Documentation is thus an absolute necessity for tracking and managing time as well as attendance. At the same time, you need to document employee achievements to make them feel appreciated and valuable for your organization.
- Regular Employee Engagement Activities
Conduct fun and rapport building activities for your remote workforce on weekly, or biweekly basis to create a supportive work environment. Give each employee an opportunity to share their achievements and you can share any recent developments related to company’s growth.
This way the employee would feel connected to the company and earn some ownership towards her or his responsibilities. Once an employer is able to ensure this, diligence in attendance too would not remain a far-fetched goal.
- Invest in Time attendance software
Employee attendance can be accurately managed through time tracking software. Get one such software to monitor the working hours of your workforce, their leaves/ holidays as well as the shift schedule.
Even your remote employees can punch in and out from anywhere to record the attendance and data related to shift timings.
- Manage a Daily Work Calendar
Create a daily work calendar for every work from home employee with their KRAs clearly defined. Your employees can fill in their day-to-day work report on the calendar. This will help analyzing their performance efficiently and providing feedback accordingly.
Conclusion
With the help of advanced tools and software, it has become easier to track and monitor employee productivity. The top attendance management tools mentioned in this article provide features such as real-time tracking, automatic timesheets, leave management, and much more.
With these tools at your disposal, you can easily manage your remote workforce and ensure that they are productive even when they are not physically present in the office.
FAQs
How do you take attendance of remote employees?
You can use attendance software, time-tracking software, or employee management platforms like Zoho, Lystloc, Humanity, etc. These systems allow employees to log in and log out remotely, providing an accurate record of their working hours.
What is AI based attendance system?
An AI-based attendance system is a technology that utilizes artificial intelligence algorithms to automate the process of tracking and managing employee attendance. It uses data from fingerprint-based biometric, facial recognition, or location tracking to determine employees’ attendance.
How can I monitor my attendance online?
You can monitor your attendance online by using online attendance tracking tools or employee management software. These systems enable employees to clock in and out, submit leave requests, and view their attendance records through an online portal.
What is an online attendance system?
An online attendance system is a digital solution that enables employers to track and manage employee attendance. It allows employees to record their working hours, request time off, and provides employers with accurate attendance reports.
What does remote present mean in attendance?
“Remote present” in attendance refers to the status of an employee who is working remotely and actively engaged in their tasks.
Why is remote access important?
Remote access is important because it enables employees to work from any location outside of the traditional office environment. It allows businesses to tap into a global talent pool, promotes work-life balance, and improves productivity.
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