10 Best School Accounting Software to Manage Your School Finances

| February 16, 2019

updated on September 9, 2021 at 3:42 pm

School Accounting Software

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Any organization that is involved in a commercial activity needs to manage its finance and accounts well, and schools are no different in this case. There is plenty of school accounting software modules available in the market that helps you in keeping a close eye on accounts receivable & payable, funds collected & issued, budget created, etc.

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List of 10 School Accounting Software To Manage Admin and Finance


  • Megam Education

Megam Education is a school management software that works as a cloud-based ERP solution. It gives the school and parents the ability to learn more about the performance of students. Megam school management software helps create the next-gen education environment by empowering teachers and students in both, traditional classroom and remote learning setup.

Megam Education software further assists the administrative staff in managing the application process, notes and attachments. You can also manage the academic history and faculty coordination with Megam school management software.

Megam School Management Software Features:  

  • It can be accessed from anywhere and any device.
  • It helps you gain greater student insights and help them prepare accordingly.   
  • It saves teachers time by helping them with planning, assignments, and communication.
  • Allows teachers to record marks digitally and generate student performance card.
  • Parents get immediate SMS notifications and updates from teachers and school.
  • Help in increasing the reading and language skills.  
  • Give teachers the convenience to conduct online classes. 

Megam School Management Software Cost: The software is available at Rs. 120/year.


  • Active Educate

It is a web-based school accounting software that automates and streamline back-office administrative tasks including finance and accounting. It supports online class registration, donation & fundraising management, school marketing, improved communication between parents and teachers, etc.

Types of school that Active Network serves its software to includes performing arts, language school, after school care, private K-12 schools. It is one of the most versatile school administration software available.

Features:

  • It simplifies the student fee collection process.
  • You can pull comprehensive and customized reports.
  • Sell merchandise online like uniforms, stationary during the class registration process.
  • Quickly collect data from computer-generated receipts.
  • You can send emails to recruit volunteers for school events, class trips, etc.

Cost: Price on request. View details.


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  • HeadMaster

It is the next generation school administration software that is fit for managing preschool to high school. All the data is stored on the cloud and is easily made available to students, teachers, parents, and staff members.

Parents are allowed to check consolidated tuition payment to be paid for their children and can quickly make the payment online. Besides billing, you can also enjoy accounting features by integrating the HeadMaster accounting system with the full administration software.

Features:

  • Track information like multiple home address, authorized pick-up list, allergy details.
  • Parents can anytime check grades, attendance, behavioural notes anytime online.
  • Multiple grading scales can be created so that teachers can give grades with ease.
  • You can allocate multiple students in required classes easily and systematically.

Cost: Price on request. View details.


  • Vidyalaya ERP

Vidyalaya School ERP is a cloud-based solution that offers a resource management module for managing finances. For example, schools can make credit and debit voucher entries, maintain cash and bank books, manage ledger and day books, and so on.

You can set up student fees for multiple categories along with deposits. Also, manage employee leave and payroll. It supports integration with Tally accounting software to save time and cost.

Migrating data is simple, and you can create vouchers with a single click. The software also enables fee-wise/ student-wise auto-posting in mapped ledgers.

Vidyalaya School ERP Software Features:

  • It can be accessed from anywhere, anytime and on any device.
  • Store student and employee details with custom search and report generation options
  • Fee mapping with account and auto-generation of receipts.
  • Integration of employee attendance with payroll for calculations
  • Management of upcoming school events and activities
  • MIS reports on class capacity, new admissions, student strength, attendance, and more.
  • Supports integration with Tally version 7.2 and later.

Vidyalaya School ERP Software Cost: The software offers custom pricing based on module requirements. For more information, please get in touch with the sales team at techjockey.com.

Know more about Vidyalaya School ERP reviews.


  • Vriddhi Software

Vriddhi Accounting School is an educational ERP software that can help in managing a wide range of educational institutions and school is one of them.

It aims to let school run a paperless administration office and save the admin staff’s time by automating things. The software offers all the modules and features required for absolute school administration.

Features:

  • Quick and accurate report generation for analysis.
  • Easily categorize staff and allocate them subjects accurately.
  • Create schedules and assign classes to teachers without any clashes.
  • Fees head can be created after considering government guidelines.
  • Administrators can review activities performed in all the departments.

Cost: Price on request. View details.


  • Edu Next

This is an advanced school ERP software that facilitates complete school infrastructure management from admission to fees, attendance to homework, lesson planning to library management.

With school admin modules like payroll management, fee management, hostel management, transport management, it is perfect for both private and public schools looking to manage their accounts and finance flexibly.

Features:

  • You can quickly produce circulars for students and parents.
  • Easily create different types of homework, assignment, projects, etc.
  • Manage complete student profile while keeping track of changes.
  • Report cards can be generated to evaluate the performance of both students & teachers.
  • The staff management module helps in recruitment, maintaining employee information & attendance.

Cost: Price on request. View details.


Megam Education Software
  • PraxiSchool

If you are concerned about how to manage school accounts, PraxiSchool will come handy with its set of school accounting software features. You can design budgets, set up automatic billing, write and distribute checks, reconcile the bank statement, check accounts receivable & payable smoothly.

Also, the school administration turns to PraxiSchool for its user-friendly dashboard that gives you a real-time view of necessary components.

Features:

  • Easily issue merit, demerit, awards, hall passes using admin module.
  • Generate barcode student ID to help students buy lunch.
  • Two paying individuals can be added to one tuition fee account.
  • Create and manage the school library catalogue.
  • The parent & student portal can be accessed by them to check grades, attendance details, assignments issued, etc.

Cost: Price on request. View details.


  • Entab

It is a capable web-based school management software with multiple automated features. Whether it is about effective management of the school, providing seamless communication between teachers-parents, allocating jobs to staff members, making timetable, Entab offers all.

It’s online fee payment module makes it one of the best school accounting software amongst the school administration. Entab school management software lets you accept payment via bank cards, net banking, etc from 50 banks.

Features:

  • It can be easily integrated with a bar code reader, QR reader, biometric machine.
  • It can be integrated with the school website as well.
  • Calculate accurate attendance of both students and teachers.
  • Parents & students can online access homework, assignments, calendar, circulars, timetable.

Cost: Price on request. View details.


  • Senior Systems: Ascendance Business Office

It is a comprehensive solution to manage the data flowing in a school administrative department regarding admission, accounting, academics, examination.

It helps you empower the school with add-ons like enrolment management, billing tuition management, student info management, budget management, etc.

Features:

  • Integrate with the school website to accept online applications, admissions, and inquiries.
  • Produce clear and understandable payment related statements for parents.
  • Quickly and easily create single or multi-fund finance reports.
  • Manage campus store selling snacks, clothes, books, stationery, etc.

Cost: Price on request. View details.


  • Giddh Accounting Software

Manage the accounts of your educational institute efficiently with Giddh accounting software. This bookkeeping and accounting software helps with cash management, budgeting and tracking operational costs. It provides detailed analytical reports to cut down on the operational costs.

Giddh accounting software is popularly used by schools and colleges for managing fee payments and receipts. As a cloud-based accounting software, it allows you to access financial reports from anywhere, anytime.

Giddh accounting Software Features:

  • Helps manage students’ records & financial information
  • Keeps a track of both, income and expenses
  • Make the fee collection process easier
  • Lowers the operations cost with automated accounting processes
  • Integration with all popular online tools.

Giddh Accounting Software Cost: Paid plans start from ₹ 4000 per year and you can connect with us for more details and free demo support.

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