Today, every business is trying to go paperless and implement a file management system in order to fasten the processes and eliminate errors. Also, choosing a document management software purges off the risk of physical documents getting damaged, stolen and misplaced.
In the process, documents are now being stored on various electronic devices such as laptops, desktops, and USB sticks and managed by free offline document management software solutions.
Even though, it has relatively reduced the risk of physical damage but made the online documents more vulnerable to cyber-attacks. Fortunately, a free document management system can provide a secure way out.
What is Free Document Management Software?
A document management software is like an electronic file cabinet that stores all electronic documents in a centralized location. It helps in managing, storing, tracking, and accessing documents and mitigating the risk pertaining to any important document.
Also, this software allows converting paper documents into digital documents. The good news is that many of these file management systems are available for free. Open source document management system software is also available which can be customised by businesses to meet their specific requirements.
No matter whether you own a start-up or an established business venture, document management software is a necessity for every organization.
Top 10 Free Web Based Document Management System Open Source
Taking the factors like ease-of-use, security and seamless communication into account, here is a list of top 10 free and open source document management software:
- dMACQ DMS
- ShareDocs Enterpriser
- Mayan EDMS
- Open KM Community Edition
LogicalDoc is a free document management system that provides various important tools that helps in managing files and documents easily and efficiently.
It is a feature-rich software that supports:
- Multilingual support
- Metadata & templates
- Document searching
- Multiple format conversion
- Barcode recognition
Pricing: LogicalDOC’s community version provides a free file management system which especially help small businesses and startups. For medium-sized businesses, professional version is ideal, the price of which is available on demand.
Bottom line: LogicalDoc is one of the best document management solutions that features an easy-to-use interface and requires no training to use it. All you need to do is drag and drop a file that you want to store. It allows you to store documents of any size and type via a secure centralized repository.
EisenVault document management system software is cloud-based and is suitable for all the different types of sectors. The best part of EisenVault is that it can be used by professionals with diverse job roles.
It comes with features like:
- Digital document storage
- Google docs integration
- Indexing and search abilities
- Online editing capabilities
- Document audit trails
Pricing: EisenVault provides three price plans; Small Enterprise, Medium Enterprise and Enterprise. ₹2,31,000 per organisation per year for 99 users, ₹4,95,000 per organisation per year for 250 users, and ₹9,90,000 per organisation per year for unlimited users respectively.
Bottom Line: Since EisenVault software is cloud-based, it does not require any software installation and lets you access your documents from any device and anyplace. It is not only compatible with all web browsers but is also available for both iOS and Android users.
dMACQ DMS is a file management software that comes with efficient and practical document management tools under a single platform to assist individuals, teams and businesses.
- Advance PDF manager
- Machine Learning features
- Contract management module
- Document version control
- Indexing & metadata structuring
- Analytics engine (dMACQ VisualDMS)
Pricing: dMACQ DMS provides a free trial and the price is available on request.
Bottom Line: dMACQ DMS is feature rich software that merges all your document and content management in a single platform. This software acts as your centralized data warehouse, which allows both automated and bulk data upload.
ShareDocs Enterpriser is a document management system that brings all the file management functionalities under a single platform. Its specialised OCR engine helps businesses seamlessly browse documents or specific parts in documents and provide quick results.
Some of the key features of this software include:
- Version Control
- Audit Trail
- Document Indexing
- Universal Viewer
- Inbuilt OCR
- Archiving & Retention
- LDAP Integration
Pricing: It provides a free trail and prices for different plans are available on request.
Bottom Line: One of the most secured DMS, ShareDocs Enterpriser comes with inbuilt OCR engine which helps you search inside the documents stored in it.
Laserfiche is a one-stop document management software that can be used as an electronic document keeping repository. It provides a robust infrastructure to organise all important files, folders and documents systematically. Laserfiche enables quick storage and retrieval and sharing of documents.
Some of this core features of Laserfiche are:
- Application integration
- Document storage
- Electronic signature
- Document delivery
- Application sharing
- Messaging system
- Email management
Pricing:Laserfiche offers a free version and its plan rates are available on request.
Bottom Line: Another DMS that made to this list is LaserFiche. It acts as an electronic file cabinet that allows you to organize and store all your digital documents.
OpenDocMan is a popular free document management software that can function seamlessly on different operating systems, being cloud based.
Some of the main features of this software include:
- Document Indexing
- 100% web-based interface
- Unlimited Media Types
- Supports All Servers
Pricing: It provides a free plan along with three paid subscriptions for Enterprise, Could and On-Prem. The price of Enterprise and On-Premise editions are available on request, while its Cloud plan is available for₹5,678per month.
Bottom Line: Since it is fully web-based, the file management system is compatible with the MySQL5 DBMS. In addition, OpenDocMan also provides auto installation and periodic auto updates to keep up with upcoming processes.
Mayan EDMS is an intuitive and efficient document management software that runs on Django web framework. It offers a central electronic document storage repository for quick and precise storage, retrieval and management of important files and documents.
Some of its features include:
- API Documentation
- Supports All File Formats
- User and Group Management
- Efficient Dashboard
Pricing: Mayan EDMS offers two plans; professional and community. The professional edition provides users dedicated support and additional features.
Bottom Line: Mayan EDMS offers a state-of-the-art document management system for a secure and efficient document management and storage.
Nuexo is a free and open source document management system, that is available for free usage in public domains. It is compatible with multiple operating systems and provides users the platform to store and manage their important documents.
A few of Nuexo’s important features are:
- Supports All File Formats
- Rich Metadata
- Native Workflow
- Storyboard Creator
Pricing: Since Nuxeo is open source, it provides licensing for their management services on request. The price is available on demand.
Bottom Line: One of Nuexo’s most highligted feature is its seamless integration with other productivity solutions such as Google Docs and Office 365.
Sentrifugo offers individuals and businesses a central user interface with intuitive free and open source management system that can be customised depending on their requirements.
- Some of Sentrifugo’s core features include:
- Human Resources
- Performance Appraisal
- Employee Self-Service
- Background Checks
- Leave Management
- Service Request
- Time Management
Pricing: Sentrifugo is a completely free and open source document management software.
Bottom Line: Sentrifugo is a one-stop file management system for individuals and businesses looking for different other modules. It is easy to set up and use.
Open KM Community Edition
OpenKM is a free document management system run on Java platform. It provides businesses an intuitive user interface to manage and store digital documents securely. Its community edition provides a free plan for users with an array of features.
A few of Open KM’s main features include:
- Automatic Cataloguing
- Automatic Metadata
- Advanced Preview
- Version Control
- Records Management
Pricing: OpenKM Community Edition is a completely free document management system.
Bottom Line: OpenKM is an efficient document management system. Open source as well as available for free, it is worth considering as it comes with a multitude of features.
Benefits of Free Document Management Software for Windows
Having a free and open source document management system for windows and other major Operating systems enable businesses to manage their documents efficiently. It helps in storing documents that require just a small space on operating systems such as Windows and Linux. In addition, file management systems ensure quick retrieval, and targeted retrieval from documents. This also helps in seamless file sharing with other parties and employees and better collaboration.
It is indeed difficult to choose the best one of the lot. However, software demos and free consultation by our experts will make decision-making easier. Contact us to book a free demo.